Facilities Project Coordinator (Corporate Real Estate)

Are you looking for a stimulating and dynamic job in the surrounding area of Toronto? Would you like to be part of a team that believes in your potential and part of a great company that will help you advance in your career? This is the job for you! We are currently looking for a Facilities Project Coordinator (Corporate Real Estate) for one of our clients in the insurance industry.

What is in it for you:

• 12-month contract with strong potential for permanent employment.
• Opportunity to work in a dynamic and professional environment.
• A focus on work-life balance to ensure your wellbeing and productivity - This position offers a hybrid work arrangement, with 2 days of remote work and 3 days in the office. Please note that there may be a requirement to be in the office on days, nights, and weekends as projects may require.
• Full-time (37.50 hours per week).
• Hourly salary of $46.00
• Join a passionate and inclusive team of professionals.

Responsibilities:

• Oversees all internal service requests relating to space and furniture changes.
• Maintain all project input to space planning/space management software, Tririga CAFM System.
• Provides regular weekly/monthly Project Status reports, occupancy reports in excel format, and ad hoc reporting to Project Manager or Management as required.
• Manages the Moves, Add and Change Program (MAC); coordinating with departments, technology, and 3rd party vendor teams, as required, on all internal Employee Moves varying from 10 employees - 500+ employees.
• Manages internal office furniture reconfiguration/builds and coordinates minor construction projects with direction from Workplace Solutions Project Managers and Director.
• Provides support to Project Managers/Director as needed with capital projects in all stages from scope, budget, schedule, planning, execution, and close-out.
• Ability to effectively manage and coordinate the work of consultants, contractors and others connected with project work.
• Liaise with Property Management / Landlord to properly maintain floor condition.
• As lead coordinator for relocations and small scope constructions it is the coordinator’s role to be the liaison between department and vendors, prepare all project costs and budget for approvals, and ensure relocations and construction are completed efficiently and in scope.
• Maintain all internal primary floor plans and updates via Tririga into AutoCAD.
• Performs routine site checks to confirm floor plans accurately reflect the current state for reporting purposes.

What you will need to succeed:

• 2 to 3 years experience working in the Corporate Real Estate industry.
• Strong knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, OneNote, Outlook, Project, Planner, To Do, etc.), SharePoint, TEAMS, Tririga, AutoCAD, and PDF editors such as Adobe.
• Experience with large corporate relocations (500+ employees).
• Accountable for scheduling, implementation, and the financial management of all projects and/or relocations as assigned.
• Able and willing to support after hour and weekend work as periodically required by business.
• Familiar with a Computer Added Facilities Management System (CAFM) and/or Tririga.
• Familiar with Design & Construction procedures, building codes, and reading Architectural & Furniture drawings.
• Experience with project coordination, scheduling, budgeting, and vendor/contractor management.
• Able to quickly adapt to new concepts, processes, and tools.
• Experience in using Tririga and AutoCAD.
• Ability to professionally interact with all levels of Management and provide excellent customer service.
• Experience with installation, adjustments, repairs, and orders for modular furniture systems and commercial furniture.

Why Recruit Action?

Recruit Action (agency permit: AP-2000003) provides recruitment services through quality support and a personalized approach to job seekers and businesses. Only candidates who match hiring criteria will be contacted.

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