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Facilities Coordinator Jobs

Company

Barilla
Address , Northbrook, 60062, Il
Employment type
Salary
Expires 2023-07-31
Posted at 10 months ago
Job Description

Barilla is an Italian family-owned food company. Established in 1877, it’s now an international Group present in more than 100 countries.

A world leader in the markets of pasta and ready–to–use sauces in continental Europe, bakery products in Italy, and crispbread in Scandinavia, the Barilla Group is recognized worldwide as a symbol of Italian know-how.


“The Joy of Food for a Better Life” is Barilla’s purpose to bring people closer to the joy of good food and making quality the choice for a better life. It's a commitment from field to fork, to bring to the world tasty, joyful and wholesome products, made with selected raw materials from responsible supply chains. Because what we eat today can change our tomorrow. Because good food is a joy for the present and a choice for a better future.

Job Purpose

The Facilities Coordinator is the primary point of contact for supporting the HR functional team and Northbrook office in the coordination and administration of facilities maintenance and a broad range of human resources tasks. This position will be the day-to-day vendor and facility liaison and will also assist with human resources activities including talent attraction/onboarding, personnel file management, HR audit & compliance, and employee engagement.


Key Accountabilities

  • Manage, track, and resolve day-to-day facilities requests including maintenance tickets, building repairs, employee space planning and follow-up with vendors.
  • Coordinating ongoing facility repairs and preventive maintenance in collaboration with building technicians, vendors, and contractors.
  • Coordinate employee add/move/change process and weekly maintenance of facilities tracker and space plans.
  • Coordinate, with appropriate building ownership, the need for office equipment, supplies and/or office cleaning needs; coordinate with local IT desk moves; coordinate with building ownership the need for fire/safety inspection, culinary kitchen cleaning, and heating/ventilation/air conditioning repair work; and ensure Certificates of Insurance are obtained from vendors meeting building insurance requirements.
  • Maintain and periodically audit employment records related to pre-employment processing, onboarding, hiring, training, termination, leaves and internal employee movement and process administrative changes using our Human Resources Information Systems (HRIS) such as SAP, UKG, and E-file Cabinet.
  • Ensure personnel files are assembled and maintained with appropriate information in a timely manner; I-9 and eVerification compliance is conducted and filed in accordance with local laws and practices.
  • Monitor and process Human Resources & Facilities department invoices to ensure proper payment.
  • Support the annual internship program; position intake meetings with hiring manager, coordination of virtual employer branding and job fair activities, assist with recruitment and hiring activities such as background screening, on-boarding, and HR content and communication support.
  • Other ad hoc projects and duties as assigned.

Education/Work Experience

  • Ability to efficiently present information to an internal department and/or large groups of employees
  • Strong verbal, written communication and customer service skills
  • Computer experience with MS Office
  • Experience handling confidential files
  • 1-2 years of experience with employment compliance or HR audits
  • 1 year experience managing vendor agreements
  • Bachelors degree
  • Ability to timely follow through on initiatives and tasks for complete resolution
  • 1 year experience with budget management
  • Experience in planning, prioritizing and executing multiple tasks
  • 1-2 years experience with facilities management coordination
  • 1-2 years of experience in Human Resources preferred

Barilla is an equal opportunity employer. It is the policy of Barilla to prohibit discrimination and harassment of any type and to afford equal employment opportunities to employees and applicants without regard to race, color, religion, gender, national origin, age, disability, genetic information, veteran status or any other classification protected by federal, state and local laws and ordinances, nationally and internationally. Other classifications include, but are not limited to, family status, health status, multicultural differences, political ideas and sexual orientation.