Facilities Assistant Jobs

Job Summary

The incumbent of this position is responsible for performing administrative duties to maintain efficient and effective operations within the Facilities Management Department.

Essential Job Functions

• Provide administrative support to the Facilities Management Department and FrontDesk operations as assigned.
• Convey excellent customer service to external vendors as well as company associates.
• Assist with property lease management by keeping files updated in the lease database and tracking lease renewal timelines.
• Maintain company copier fleet inventory, meter reads, manage leases, review accuracy of copier invoices, and schedule copier purchases and returns.
• Assist with Maintenance and Asset Management software data input and administration.
• Provide oversight of company cell phones, assist associates with issues and review of billing.
• Demonstrates interest in long term and short term goals and objectives of the company.
• Maintain physical and digital property records.
• Manage office equipment leases and contracts to include postage meters, shredding companies, dumpsters, as well as utilities management with office relocations.
• Provide backup coverage on the switchboard and Front Desk.:
• Support with all requests from associates for Insurance Certificates of Coverage.
• Participate in Health and Safety meetings, assist with scheduling external safety inspections and retaining our CARF accreditation.

Knowledge, Skills, And Abilities

• Able to prioritize tasks to meet deadlines.
• Must thrive while working as part of a team.
• This role requires a professional helpful demeanor with strong customer service skills.
• Strong computer skills working with Microsoft Applications (Word & Excel) as well as the Google platform.
• Self starter that is detail oriented and takes initiative to problem solve.
• Attention to detail, can multi-task with excellent organizational skills.

Experience And Education Qualifications

• Two (2) years responsible employment history.
• High School education or equivalent; AND

Supervisory Requirements

N/A

Employment Requirements

• All training requirements including Relias Learning at the beginning of employment and annually thereafter.
• Completion of New Hire Orientation at the beginning of employment.
• Successful completion of background check including criminal record, driving record and abuse/neglect.

Physical Requirements

ADA Consideration - Sedentary work: Exerting up to 10 pounds of force occasionally (exists up the 1/3 of the time) and/or a negligible amount of force frequently (exists 1/3 to 2/3 of the time) to lift, carry, push, or pull, or otherwise move objects, including the human body.

Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.