Executive Assistant To The Ceo

As the Executive Assistant to the CEO, you will play a crucial role in supporting the CEO in multiple business ventures and ensuring effective management of their daily activities. This position requires a proactive and detail-oriented individual who can handle administrative tasks efficiently and maintain a high level of confidentiality.

• Proactively research and gather information to prepare reports and assist in decision-making
• Maintain accurate and confidential records, files, and data
• Provide comprehensive administrative support to the CEO, including managing calendars, scheduling meetings, and coordinating travel arrangements
• Demonstrate flexibility and adaptability to accommodate the CEO’s schedule, which may require occasional travel and working unusual hours
• Complete a wide range of administrative tasks, such as drafting emails, organizing events, compiling reports, and handling correspondence
• Assist in visa filings and travel-related documentation, ensuring compliance with relevant regulations
• Liaise with staff, suppliers, and customers as necessary to facilitate smooth operations
• Act as a representative of the CEO in meetings, emails, and phone calls with internal and external stakeholders
• Maintain utmost confidentiality in handling sensitive information, including financial documents, board papers, and agreements

• Fluency in English is required, and proficiency in an additional language would be advantageous
• Energetic and entrepreneurial mindset, capable of keeping up with the demands of a hyperactive CEO
• Ability to work independently and think critically to solve problems efficiently
• Strong organizational and time management skills, with the ability to meet strict deadlines
• Willingness to occasionally travel and work extra hours to accommodate urgent, occasional business needs
• 4+ years of experience in an administrative or operational capacity, preferably in a fast-paced environment
• High level of integrity and discretion in handling confidential information
• Excellent communication skills, both written and verbal

• Ethical, Courageous, Transparent, Imaginative, Candid, and Responsible
• Analytical thinking and planning, communication, problem-solving, good judgment, and the ability to influence others positively is required
• Ability to understand, adapt, initiate, implement processes, and operate in a changing and sometimes undefined environment
• Ability to effectively communicate even when the information is sensitive/difficult
• Demonstrate the ability to multitask, manage multiple projects, prioritize, and meet deadlines in a fast-paced environment

Compensation: A highly attractive compensation package pegged to the US dollar awaits the right individual.

Calcey is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.