Executive Assistant - Tech / Software - Remote | Wfh

Are you a dynamic Executive Assistant with experience in the tech world? Do you dream of expanding your career beyond traditional administrative roles and exploring new horizons within a fast-paced and innovative startup environment? Look no further, because we have the perfect role for you!
We are a well-funded software/technology startup, rapidly expanding and looking to welcome an experienced Executive Assistant to support our Chief of Staff and CEO. This is a 100% remote position, allowing you to work from anywhere in the Central or Eastern time zones, and we're even open to considering West Coast candidates if you're an early riser.
As our Executive Assistant, you'll play a pivotal role in our team, providing invaluable support across all dimensions of your work. You'll manage calendars, anticipate needs, handle projects proactively, and even have the chance to explore other areas of the business, such as People Operations, Marketing, and more. We believe in nurturing talent and empowering our employees to pursue exciting career paths they may have never thought possible.
Key Responsibilities
Masterful calendar management for the Chief of Staff and CEO, prioritizing needs and handling matters with efficiency.
Process expense reports and arrange travel, ensuring smooth operations for our leadership team.
Proactively assemble the right people and resources to tackle challenges independently, contributing new ideas to scale processes and streamline busy teams.
Participate in onboarding and offboarding processes, creating templates, managing assets, and assisting in recruiting by scheduling interviews.
Update and maintain the company's internal knowledge base and Notion pages with up-to-date information.
Prepare and deliver contracts, presentations, spreadsheets, and official documents for various purposes.
Provide Human Resources administrative support and assist in policy creation and implementation.
Create and implement new internal processes for enhanced productivity and efficiency.
Maintain the utmost discretion with all business information and knowledge at all times.
Assist in conference/event planning and meeting facilitation.
Conduct ad hoc research and tasks as needed for the Chief of Staff and CEO.
Requirements
4+ years of experience as an executive/administrative assistant in the tech or software industry.
Event management or coordination experience is a big plus.
HR/People Operations experience is desirable.
Highly organized with an exceptional ability to prioritize and go beyond expectations in organization.
A critical thinker and deep listener, always eager to learn and apply new knowledge skillfully.
Proactive self-starter, capable of anticipating needs and taking initiative.
Operations-minded, enthusiastic about building efficient processes and fostering effective teamwork.
Collaborative and adaptable, thriving in a fast-paced and ever-changing environment.
Trustworthy with confidential information, maintaining professionalism at all times.
Flexible with availability outside of typical working hours, occasional travel may be required (1-2X/quarter).
Strong communicator with excellent relationship-building skills.
Bachelor's degree or equivalent.
Benefits
Competitive Salary + Equity, ensuring you share in our success.
Remote-first work environment, allowing you to work comfortably from your preferred location.
Quarterly off-sites in exciting locations like NY, SF, and Austin, fostering team bonding.
Unlimited PTO, supporting a healthy work-life balance.
Fully covered medical, dental & vision plans, prioritizing your well-being.
Monthly internet stipend, ensuring seamless remote work.
WFH equipment reimbursement, providing you with the tools you need to excel.
401k Plan, helping you plan for the future.
Life and AD&D Insurance, safeguarding you and your loved ones.
Pet Insurance, because we care about your furry friends too!
Ready to embark on an incredible journey with us? Join our vibrant team and shape your future in ways you've never imagined. Apply now and let's build something amazing together!
Employment Type: Full-Time
Salary: $ 70,000.00 90,000.00 Per Year