Executive Assistant - Retail

PURPOSEPerforms administrative duties for the management team, including VP Retail and VP Head of Stores. Primary focus is with the VP executive leadership, as well as supports the day-to-day administrative operations on behalf of the department.
KEY ACCOUNTABILITIES

• Support smooth departmental operation during executive(s)’s absence. Maintain communication with executive(s) during periods of travel, prioritize communication, provide information and facilitate or make timely decisions as knowledge permits.
• Code and route invoices for signature and timely payment.
• Ensure effective communications are established and maintained between the executive(s) and adidas departments and facilities.
• Assist VP – Retail in ensuring presentations are prepared and delivered to executives as part of strategy and initiative updates. Ensures the Retail VP’s and Directors deliver against the timelines associated with the initiatives as outlined in project briefs.
• Perform day-to-day administrative support services, meeting schedules and facilitation, travel arrangements, shipping, expense reports, and other services.
• Communicate effectively by telephone, in person, via e-mail, and as required to positively reflect the goals of the department and the best interests of the executive(s).
• Establish and perform practices that accurately maintain records/files and efficiently process information.
• Plan meetings, including but not limited to, arrangements for facilities, catering, AV equipment, agendas, scheduling materials preparation and other related service.
• Perform research for special assignments and prepare PowerPoint or other presentations that reflect professionally the intent of the VP – Retail.
• Perform research for special assignments and prepare PowerPoint or other presentations that reflect professionally the intent of the VP – Retail.
• Collect, sort and prioritize daily mail and correspondence for Executive(s); responding when appropriate.
• Manage the executive calendar, helping to prioritize meetings and competing demands on executive availability
• Order and maintain supplies and equipment.

KNOWLEDGE SKILLS AND ABILITIES

• Excellent computer skills, including but not limited to, MS Word, MS Excel, MS Outlook and MS Power Point.
• Ability to prioritize and execute multiple assignments in a fast-paced environment while working under tight deadlines
• Ability to make recommendations that effectively resolve problems by using judgment that is consistent with standards, practices, policies, procedures, regulation and state and federal law.
• Excellent verbal and written communication skills
• Ability to work independently on projects and administration, applying appropriate administrative expertise and decision-making
• Ability to handle sensitive information with professionalism and confidentiality
• Strong organizational and time management skills.

QUALIFICATIONS

• Four-year College or University degree and
• Combination of education and experience may be substituted for degree
• Minimum three (3) plus years related senior level administrative experience

E

• Though our teammates hail from all corners of the world, our working language is English.
• Employees are eligible to earn an annual bonus based on both company and personal performance and RSU offering. Employees accrue prorated flexible time off in the amount .4388 hours per day that increases with years of service, eleven paid holidays throughout the calendar year and Service Time Off during milestone years.
• Adidas offers robust and progressive medical, including HSA (Health Savings Account) with employer funding or FSA (Flexible Spending Account) options, dental, vision, prescription drug coverage, adoption, with surrogate and fertility support, short and long-term disability, and basic life and AD&D insurance, which can be supplemented with employee-paid coverage. Employees are able to enroll in adidas’ 401k plan and Stock Purchase Plan with employer match. Full-time employees are eligible for education assistance and generous Leave policies including 12 weeks of paid parental leave.
• Employment at adidas is contingent upon providing COVID-19 vaccination status, although adidas will permit you to begin employment prior to submitting this information. adidas is an equal opportunity employer and will consider requests for accommodation in accordance with all relevant laws.
• Diversity, Equity, and Inclusion at adidas means championing individual uniqueness and cultivating a culture of belonging in which everyone can create at their best. We embrace diverse backgrounds, experiences, and perspectives and seek to create a workforce that reflects our consumers and communities.
• We officially returned to office in a hybrid work environment, working 3 days in office and 2 days remote. The working location of this position is Portland, Oregon.