Executive Administrative Assistant To President

Fahe is building the American Dream. Join our growing team working to increase opportunity and investment in our underserved communities! Our unique collaborative model connects a Network of local, regional, and national leaders, all working together to ensure no community is left behind. Since our inception in 1980, the Fahe Network has served 687,183 people, made $1.05 billion in direct investments, and achieved a total cumulative financial impact of over 1.6 billion dollars in Appalachia.
Job Summary
This position is responsible for serving as the Executive Assistant to the President. The Executive Assistant is responsible for understanding and balancing the commitments of the President to be achieved through prioritization and project management, to be a representative of the President, and to provide thoughtful perspective through observations, recommendations and feedback to the President in their leadership to the organization. Additionally, responsibilities include a variety of administrative tasks, including managing multiple email accounts and calendars, scheduling appointments, planning meetings, and managing projects on behalf of the President. The focus of this role is not administrative; it is a highly strategic and facilitative position that requires a combination of focus and flexibility, as well as a willingness to play an active, behind-the-scenes role. As a trusted part of the President’s team, the role requires a highly resourceful individual with strong emotional intelligence, self-motivation, and strong analytical skills.
Essential Duties And Functions

• Exercise discretion and independent judgment in all project work with special regard to strategic vision of the organization, organizational priorities, and goals.
• Assists in the management of the President’s team, by facilitating meetings and discussion, setting agendas, and tracking and prioritizing group goals and projects.
• Organizes management of organization level goals overseen by the President through prioritizing, assisting in goal setting, project management, and facilitation.
• Proactively identify issues that could impact the successful execution of the President’s commitments.
• Serve as main point of contact for documents that need to be signed by the President.
• To act as a representative of the President in meetings they are unable to attend by providing debriefs to the President and to report back to meeting attendees with feedback from the President.
• Prepare communications for the President’s office including but not limited to: Compose and type regular correspondence (i.e. invitations, requests for information, and informative materials), Creation of Excel spreadsheets, and Creation of PowerPoint presentations.
• Provides administrative assistance to the President including but not limited to: Sorting email, responding when appropriate; compiling requests for time, and working to determine priority of workflow; responding back to requests for time on behalf of the team; arranging travel; taking notes for; produce printed copies of documents that are needed
• Keeps track of and works with the President to set priority of work daily to include the entirety of their scope of work from email responses, long term projects, to yearly operational goals, to ensure timely completion of all responsibilities and successfully meet the visions set by the President.
• Assist in planning and preparing meetings, provide hospitality for meetings as needed, and take detailed notes/minutes.
• Provides administrative assistance to the President through management of organizational projects, to include interpretation and determination of most efficient process for external document and information requests.
• Prepares the President for all speaking engagements through collaborating with the Chief Officer to develop messaging and content, speech writing, and presentations via video/PowerPoint, drafting prep documents such as 1 pager, and keeping up to date headshots and bio of the President.
• Prepares for and facilitates critical meetings required by the President; accountable to ensure that the meeting objectives are realistic, that preparation is appropriate, and ensures the President is prepared for all upcoming meetings as either a leader or participant by collaborating to prepare talking points, gather materials, preparing agendas.
• Decision maker for meeting logistics (audio/visual, room set up, special accommodations, etc.) for events coordinated by the department, including, but not limited to: on-site and off-site meetings, conferences, and presentations.
• To provide observations, recommendations and feedback to the President in regards to strategic direction, vision, facilitation, operations, leadership, etc. for work at levels including staff, management, vice president, and executive office.
• Conducts research and pulls desired reports/information/documentation as requested by the President.
• Prepares monthly expense report and credit card statement for the President and as needed for the President’s Office, ensuring the processing of invoices is timely and accurate; Ensure all receipts are accounted for, charges are coded correctly, expenses approved and submitted in a timely manner.
• Answer phone calls, provide information to callers or connect callers to appropriate people.
• Participate in planning organizationally planned and external events to help ensure that the President is completing necessary tasks for meeting success. Additionally, provide support as needed for development of content, event planning, logistics, technical support, etc.

Requirements For This Position Include
Advanced Administrative Duties, Advanced understanding of office equipment, Advanced rules of grammar and business writing, computer skills including MS Office, Problem Solving, Time Management, Organizational skills, Ability to prepare reports, Prioritize multiple projects.
Creativity, Writing Skills, Adaptability, Present ideas effectively, handles confidential information
Dealing with a diverse group of external and internal contacts at all levels, Interpersonal Skills, Active Listener, Strategic Thinker, Effective Communicator, Social Perceptiveness, Service oriented, Professional Demeanor, teamwork, ability to work independently.
Preferred Education And Experience
Bachelor’s Degree preferred or 2-3 years of experience in related field.
For the past six years, our staff nominated Fahe as one of the top 100 Best Places to Work in Kentucky. Fahe is an Equal Opportunity Employer seeking applicants who can bring diverse viewpoints, experience, talents, and culture to promote our organization’s mission of building the American Dream. We offer a diverse work environment with competitive salaries and excellent benefits. Visit www.fahe.org to learn more about Fahe.