Events Coordinator/Admissions Counselor

Background

Founded in 1863, Saint Mary's is a residential campus nestled 20 miles east of San Francisco in the picturesque Moraga Valley. Based in the Catholic, Lasallian and Liberal Arts traditions, Saint Mary's currently enrolls more than 4,000 students from diverse backgrounds in undergraduate and graduate programs. The De La Salle Christian Brothers, the largest teaching order of the Roman Catholic Church, guide the spiritual and academic character of the College.

As a comprehensive and independent institution, Saint Mary’s offers undergraduate and graduate programs integrating liberal and professional education. Saint Mary’s reputation for excellence, innovation and responsiveness in education stems from its vibrant heritage as a Catholic, Lasallian and Liberal Arts institution. An outstanding, committed faculty and staff that value shared inquiry, integrative learning and student interaction bring these traditions to life in the 21st century. The College is committed to the educational benefits of diversity.

Responsibilities

Reporting to the Assistant Director of Admissions and Visit Center Coordinator, this position serves as the primary events coordinator for all in person and virtual events, including off campus and on campus events for prospective and admitted students. This position is also responsible for day-to-day visitor center maintenance and hospitality and will interact daily with prospective students and their families visiting campus.

• Coordinate Prospective Student Events

Coordinates Fall Preview Day programs for prospective students and families. Determine dates, reserve event space, order catering, develop program content and communication for campus events. Work with campus partners, including faculty, staff, students, and administrators.Finalize agendas and duty roster assignments for admissions staff for event days.

• Coordinate Signature Admitted Student Yield Programs

Serve as the point person for coordinating several signature admitted student yield events and receptions. Determine dates, reserve event space, order catering, develop program content and communication for campus events. Work with campus partners, including faculty, staff, students, and administrators. Finalize agendas and duty roster assignments for admissions staff for event days.

• Coordinate Multicultural Receptions

Supports the Senior Admissions Counselor for Multicultural Recruitment in coordinating three on campus multicultural admitted student events. Determine dates, reserve event space, order catering, develop program content and communication for campus events. Work with campus partners, including faculty, staff, students, and administrators. Finalize agendas and duty roster assignments for admissions staff for event days.

• Coordinate Off Campus Receptions

Supports the Senior Admissions Counselor for Southern California andSouthwest recruitment in coordinating two regional receptions for admitted students/families in Los Angeles and San Diego. Determine dates, reserve event space, order catering, develop program content and communication for campus events. Work with campus partners, including faculty, staff, students, and administrators.

• Virtual Event Planning

Assists in the planning and scheduling of any virtual programs for prospective and admitted students. This will include working with theAdmissions Counselor lead to identify virtual programming options to showcase campus partners and distinct programs. Create virtual events inSlate and develop comm flow to promote the virtual events.

• Visit Center Hospitality

Responsible for hospitality services inventory and maintenance and upkeep of the Visitor Center and Admissions Office.

• Other Duties as Assigned - Serve as event coordinator lead for other miscellaneous on campus events (i.e. I Love SMC Day, Counselor VisitExperiences, etc). Serve as ‘Counselor of the Day’, which includes presentations to prospective students, parents and counselors; maintain continuous contact with prospective students via e-mail, phone, and office visits. Identify swag or giveaways for students at events. Respond to all phone calls and emails within 1-2 Business days. Opportunity to attend professional development conferences (CIVSA).

Qualifications

Experience and Qualifications

Education

REQUIRED: BA and/or equivalent knowledge, training & experience

PREFERRED: BA

Experience: (years required and applicable field of experience): 1-3 years experience in higher education or directly related experience with demonstrated experience in providing extraordinary customer service. Preferably with experience in admissions or event coordination.

Skills/Abilities: (e.g. computer skills, written & verbal skills, trades, laws, procedures, technical) Excellent verbal and written communication, and well-developed interpersonal and organizational skills are required. A demonstrated appreciation for the Catholic, Lasallian, Liberal Arts mission of the College, a commitment to diversity, and the ability to work well collaboratively as well as independently. A high level of initiative, energy, and flexibility will be highly valued in the selection process. Proficiency with word-processing software, database management, and internet usage.

Other Requirements: (e.g. travel, weekend/evening work) Weekend and travel work required. Ability to drive a car with a valid License.

Supplemental Information

Application Instructions: Please apply on-line at

• A resume
• The name and contact information for three (3) professional references.
• Include a cover letter that specifically addresses how you meet the qualifications and are prepared to support the mission of the College

In applying for a position, candidates sign a consent authorizing a broader inquiry which may include reference checks, a motor vehicle check, and a third party background check.

Saint Mary's is an equal employment opportunity employer. We support inclusive excellence and are committed to creating a safe and welcoming community for all.

College policy prohibits discrimination based on race, color, religion, national origin, ancestry, age, gender, sexual orientation, marital status, medical condition, physical or mental disability, gender stereotyping, and gender identity, taking a protected leave (e.g. family medical or pregnancy leave), or on any other basis protected by applicable laws.

Saint Mary’s College annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Saint Mary’s College Report, please go to the Public Safety website at

Saint Mary's College provides excellent medical, dental, vision coverage for you and your family, time off, a Tuition Assistance Plan, disability coverage – and much more.

Who is eligible for our insurance under our current policy:

Full Time Benefits: Staff employees who work a minimum of 1,560 hours per year (80% of full time non-exempt and 75% for exempt) and faculty teaching 6 or more courses per academic year.

Eligible Dependents: Legally married spouses / Domestic partnerships registered by the state and Qualifying children (up to age 26)

Participation in the benefit programs begins the first of the month following your date of hire.

Saint Mary's College provides resources to help you balance work & life and encourages healthy living through on campus classes such as yoga, provides faculty and staff access to exercise areas, and provides discounts through our benefits plans. As a member of the SMC faculty and staff you have access to the library, Hearst Art Gallery, as well as discounts to our bookstore, food services, Cultural events and activities on campus and businesses in the Lamorinda Area.

For more information on the Benefits of Saint Mary's College, send your questions to [email protected].