Event Sales Assistant Jobs

Note for Current UM Employees

Current employees must apply internally via connectU > connectu.olemiss.edu

Definition of Class

This position serves as the first point of contact for clients in regards to reserving meeting space for conferences, workshops, or other related events. The incumbent assists with the daily operational and administrative responsibilities of event planning; collaborates with the staff to coordinate event space reservations; conducts on-site facility tours; coordinates the billing process for events.

Examples of Work Performed

• Experienced in managing day-to-day office operations and fiscal affairs related to event planning.
• Processes payments for events.
• Maintains files, contracts, and calendars for events.
• Corresponds with clients to gather information and details for events.
• Represents the unit, department, or college around campus through orientation and other sales opportunities.
• Responds to questions from clients and conducts on-site facility tours.
• Communicates event space availability to clients depending on the type of event, number of attendees, or other factors.
• Responds to general inquiries regarding facilities, available services, and special requests.
• Coordinates event space reservations including but not limited to managing multiple calendars.
• Communicates and negotiates contractual rates with clients.
• Performs similar or related duties as assigned or required.
• Assists with set up and oversight of events.
• Coordinates the billing process for events.
• Possess excellent customer service skills as well as demonstrated oral and written communication skills is required for this position.
• Generates invoices for space rental, food and beverage services, audio and visual, and other event related expenses.
• Requests and issues parking permits for event attendees.

Essential Functions

These essential functions include, but are not limited to, the following. Additional essential functions may be identified and included by the hiring department.

• Responds to questions from clients and conducts on-site facility tours.
• Assists with the daily operational and administrative responsibilities of event planning.
• Coordinates event space reservations.
• Coordinates the billing process for events.

Minimum Education/Experience

Education:
Associate’s Degree from an accredited two-year college or university.
AND
Experience:
One (1) year of experience related to the above described duties.
Substitution Statement:
Related experience may be substituted for education, on a basis set forth and approved by the Department
of Human Resources.

Interview Requirements: Any candidate who is called for an interview must notify the Department of Equal Opportunity/Regulatory Compliance in writing of any reasonable accommodation needed prior to the date of the interview.

Salary/Wage Information

To learn more about our pay structure and view our salary ranges, click here to visit the Compensation page of our Human Resources website. This link is provided for general pay information. Hourly rate or salary may vary depending on qualifications, experience, and departmental budget. Note: Unclassified positions (faculty, executives, researchers and coaches) do not have established salary ranges.

EEO Statement

The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and affirmative action and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex, pregnancy, sexual orientation, gender identity or expression, religion, citizenship, national origin, age, disability, veteran status, or genetic information.

Background Check Statement

The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial (credit) report or driving history check.