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Event Coordinator Jobs

Company

Colorado State University
Address , Fort Collins
Employment type FULL_TIME
Salary $56,000 - $59,000 a year
Expires 2023-10-19
Posted at 8 months ago
Job Description

Position Location
Fort Collins, CO

Work Location
Position qualifies for hybrid/in-office work

Research Professional Position
No

Posting Number
202301427AP

Position Type
Admin Professional/ Research Professional

Classification Title
Prof/Indiv Contrib I

Number of Vacancies
1

Work Hours/Week
40

Proposed Annual Salary Range
$56,000-$59,000

Employee Benefits
Colorado State University is committed to providing employees with a strong and competitive benefits package that supports you, your health, and your family. Visit CSU’s Human Resources website for detailed benefit plan information for eligible employees in the following University benefit areas: https://hr.colostate.edu/hr-community-and-supervisors/benefits/benefits-eligibility/ and https://hr.colostate.edu/prospective-employees/our-perks/. To see the value of CSU benefits in addition to wages, visit our compensation calculator – https://hr.colostate.edu/total-compensation-calculator/.

Desired Start Date
09/11/2023

Position End Date (if temporary)

To ensure full consideration, applications must be received by 11:59pm (MT) on
08/21/2023

Description of Work Unit
Founded in 1870, Colorado State University is among the nation’s leading research universities and enrolls approximately 32,000 undergraduate, graduate, and professional students. Located an hour north of the Denver metro area, Fort Collins is a vibrant community of approximately 157,000 residents that offers the convenience of a small town with all the amenities of a large city. Fort Collins is situated on the Front Range of the Rocky Mountains with views of 14,000 foot peaks, and offers access to numerous cultural, recreational, and outdoor opportunities.

The Career Center is part of the Division of Student Affairs with strong and broad-reaching relationships and responsibilities throughout campus, including the academic colleges. Divided into three units (Career Education; Employer Connections; and Operations), the Career Center not only provides career-related-advising and -services to students, it fills many additional functions critical to the success of the university and students, including, but not limited to, campus-wide career fair coordination and job/internship postings, employer relations, institutional career outcome reporting, and student employment leadership. The Career Center is responsible to a variety of internal and external stakeholders and leverages those relationships to help students investigate the many available professional opportunities with special consideration for finding paths that meet their skills, goals, values, and unique identities. The Career Center proudly embraces and upholds the CSU Principles of Community: inclusion, integrity, respect, service, and social justice. The Career Center offers the option to work remotely for up to two days per week, pushes for a healthy work/life balance, and provides professional development funding. CSU offers generous benefits including tuition remission at the graduate school level. Please apply to join our large, dynamic, collaborative, equity-minded, and authentic team!

Position Summary
The Event Coordinator is a full-time, 12-month position, responsible for coordinating the Career Center’s career fairs, determining the Career Center’s event strategies, and serving as a resource for the Career Center team around event coordination; individually consulting and developing online resources to help ensure the Career Center’s extensive event offerings are successful and that team members have the tools needed to execute their own events. The Event Coordinator will demonstrate a commitment to valuing social justice and contributing to an inclusive working and learning environment through event strategy and planning. The position will actively partner with the Employer Relations Coordinators and Career Education Managers in the Career Center to serve as the main point of coordination for all campus-wide career fairs. This position functions amid a fast-paced workflow requiring a keen sense of organization and sound project management skills. The Event Coordinator reports directly to the Director of Employer Relations and serves as a key member of the university-wide Career Center and participates in all Career Center activities.

Required Job Qualifications
  • Bachelor’s degree.
  • Demonstrated personal and professional commitment to diversity as demonstrated by persistent effort, active planning, allocation of resources and/or accountability for diverse outcomes.

Preferred Job Qualifications
  • Professional experience working in higher education.
  • Demonstrated organizational and problem-solving skills, follow-through, management of multiple projects, and attention to detail.
  • 3 or more years of related experience, including large-scale event planning.

Diversity Statement
Ability to advance the department’s commitment to diversity and inclusion through research, teaching and outreach with relevant programs, goals and activities.

Essential Duties

Job Duty Category
Career Fair Strategy & Coordination

Duty/Responsibility
  • Lead training for on-site career fair staff and volunteers.
  • Assist with the development of the career fair and employer relations budget by evaluating revenue and expenses from previous year and estimating future projections.
  • Coordinate all career fair logistics, including registration processes, payment processes, room reservations, catering, parking arrangements, and communications.
  • Lead strategy and coordination for campus-wide career fairs including determining number, format (in-person, virtual, or hybrid) and focus of fairs in partnership with the Employer Relations Coordinators and Career Education Managers.
  • Directly communicate with employers about career fair registration and payments including managing employer special requests and demands.
  • Coordinate an on-site career fair staffing plan to ensure there are prepared staff to steward employers, triage issues, and support logistical needs.
  • Communicate with campus partners, specifically other career-related offices, to share information about career fairs, foster collaboration, and encourage student and employer participation in career fairs.
  • Respond to questions and resolve problems concerning employer requests using judgement and interpretation of CSU policies and Career Center guidelines.
  • Prepare pre- and post-career fair surveys to gather feedback; make data-informed decisions and adjustments to future career fairs.
  • Coordinate with campus partners, other career-related CSU offices, and other institutions in Colorado and Wyoming to coordinate career fair dates, strategy, and collaboration when appropriate.
  • Foster collaborative, inclusive partnerships with employers and university departments to provide quality career fair experiences for students.

Percentage Of Time
50%

Job Duty Category
Event Strategy

Duty/Responsibility
  • Assist in the management of events budgets for the Career Center; collaborate closely with the Business Coordinator and Director of Employer Relations to manage expenses and revenue. Analyze department expense reports and counsel staff on event budget management.
  • Manage signature Career Center events as requested/needed.
  • Collaborate and be a resource to student organizations that are planning their own career-related events.
  • Support with other CSU office’s career-related events, which often use the Career Center’s registration system and payment system; consult other CSU offices on career fairs and event best practices.
  • Collaborate with student staff to effectively market events using many mediums including, but not limited to, social media, classroom presentations, and club presentations.
  • Demonstrate commitment to valuing social justice and contributing to an inclusive working and learning environment through event strategy and planning.
  • Develop, coordinate, and implement event management planning trainings, onboarding, and other organizational development focused needs.
  • Coordinate and consult with the Career Center team regarding event management; individually consult and develop online resources to help ensure the Career Center’s extensive event offerings are successful and that team members have the tools needed to execute their own events.
  • Recruit, hire, onboard, train, supervise, mentor, hold accountable, and evaluate several student events interns. Support student staff development by actively engaging in supervision development for self, mentoring student staff, and creating an inclusive and welcoming work environment where employees are valued and recognized.
  • Coordinate the Career Center events calendar.
  • Lead a semesterly process for deciding the Career Center’s events plan by determining which events are mission-centered.

Percentage Of Time
35%

Job Duty Category
Administrative

Duty/Responsibility
  • Any other duties as assigned.
  • Complete progress, fiscal, and year-end program reports as requested.
  • Participate in Career Center activities and committees, including a deep commitment to the Center’s priorities around diversity, equity, inclusion, and justice. This could include, but is not limited to, retreat and workshop facilitation, staff training and execution, program attendance, and serving on committees to further support the Career Center.
  • Participate in university and professional association activities such as NACE, MPACE, CCSA, NASPA, and/or ACPA.
  • Support departmental mission and vision.
  • In consultation with the supervisor, take charge of own professional development.

Percentage Of Time
15%

Application Details

Special Instructions to Applicants
Interested applicants must submit a cover letter which addresses how professional experiences align with identified required and preferred qualifications of the position, a current resume, and the names, e-mail addresses, and telephone numbers of three (3) professional references. References will not be contacted without prior notification of candidates.

Conditions of Employment
Pre-employment Criminal Background Check (required for new hires)

Search Contact
Joshua Alvarez, [email protected]

EEO Statement
Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.

The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715, [email protected].

The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836, [email protected].

The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836, [email protected].

Any person may report sex discrimination under Title IX to the Office of Civil Rights, Department of Education.

Background Check Policy Statement
Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.