Entry Level Administrative Assistant

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities. Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.
Responsibilities

• Plan meetings and take detailed minutes
• Develop and maintain a filing system
• Provide general support
• Organize and schedule appointments
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Book travel arrangements
• Maintain contact lists
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
• Act as the point of contact for internal and external clients
• Answer and direct phone calls
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers

Skills

• Attention to detail and problem solving skills
• Strong organizational skills with the ability to multi-task
• Excellent written and verbal communication skills
• Excellent time management skills and the ability to prioritize work
• Must be able to pass a drug screen & background check
• Proven experience as an administrative assistant or office admin assistant
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel, MS PowerPoint, and MS Outlook, in particular)

Job Type: Full-time