Director Of Operations Jobs

Company Description
KIPP Metro Atlanta Schools is part of the growing network of KIPP Public Schools. KIPP Public Schools is a national network of free, open enrollment, college-preparatory public schools dedicated to supporting all students to reach their highest aspirations. There are 270 KIPP schools across the nation serving more than 120,000 students. Nationally, KIPP students have a 4X higher graduation rate than that of their peers.
KIPP Metro Atlanta currently operates eleven KIPP schools including four primary schools, five middle schools, one K-8 school, and one high school, as well as the KIPP Forward program which supports students through college, career, and beyond.

The Director of Operations is a school-based leadership role that oversees all finance and operations functions necessary to run a high-performing school. This includes budgeting, purchasing, facilities, food services, transportation, technology, medical/health services, school safety, student recruitment, student data, regulatory compliance, human resource support, and academic operations support. The Director of Operations serves as a key member of the School Leadership Team, ensuring that campus operations meet high standards of operational excellence, and enabling instructional leaders and staff to focus on driving strong student achievement outcomes.
As a KIPP Metro Atlanta Director of Operations, your core responsibilities include:
School Operations Leadership & Operations Team Management

• In partnership with the Principal and the region, implements the campus-wide operation's vision that supports and operationalizes the academic and cultural vision of the schools
• Serves as "admin on duty" in the absence of the Principal and during coverage of athletic events or other extracurricular activities
• Hires, manages, coaches, and develops school operations team members
• Holds the school operations team and vendors accountable to goals and outcomes
• Serves as the primary point of contact for the Regional Shared Service Team, responding to requests and collaborating with teammates across the region to build scalable, region-wide systems, policies, and procedures
• Serves as the eyes and ears of the campus to ensure that all school operations run seamlessly every day, proactively problem solving and developing systems where needed
• Plays a leadership role in developing the school's strategic annual plan and budget, and facilitates campus-wide operations planning

Finance & Purchasing

• Serves as the first school-based point of contact regarding finance and works with the regional Finance team to ensure financial compliance and reporting
• Works closely with the Principal to develop the school’s annual budget and actively manages the school budget throughout the year
• Manages the campus purchasing process by establishing clear systems for staff to request items, placing orders with vendors, tracking delivery, and coding and submitting purchase orders, invoices, and reimbursement requests; approves school purchases under a specific financial threshold
• Manages Title I budget and compliance

Facilities and Maintenance

• Regularly conducts facilities walkthroughs and liaises with custodial staff/vendors to ensure that the facility looks clean, professional, warm, and inviting
• Oversees most facilities issues, including maintenance, managing staff/vendors, aesthetics, shared space agreements, and campus safety
• Ensures that the main office is neat, organized, welcoming, and has all important parent-facing materials

Student & Family Services (School Ops, Communications, Field Lessons/Events)

• Owns all logistics (e.g. transportation, lodging, meals, staffing plan, etc.) of all off-site field lessons and all on-site special events (Report Card Nights, Performances, Graduation, staff celebrations, etc.)
• Owns logistics of communications and external relations through parent letters, weekly staff notes, and surveys; serves as campus liaison with regional shared service staff
• Serves as the point person for hosting visitors on school tours
• Oversees food service administration, setting and managing meal schedules, staff duty schedules, and student transitions for all meals
• Oversees transportation, including campus arrival and dismissal procedures, setting and managing staff duty schedules for arrival and dismissal

Technology & Equipment

• Leads the campus opening/start-up process each year to ensure that doors are ready to open by ordering furniture, equipment, and instructional supplies are ready to go
• Manages the school’s supply and asset inventory (e.g. computers, textbooks)
• Ensures that students and staff have access to needed technology and works with the regional Technology Team to plan technology related enhancements

Student Recruitment, Information, Testing, and Academic Operations Support

• Ensures that parent info sessions, school tours, and the lottery and enrollment process are tightly planned and executed
• In collaboration with the regional shared service team, develops and manages student recruitment strategy to ensure that the school begins the academic year with full classes and actively recruits to fill open seats
• Manages systems for and maintains accurate student data and information in compliance with federal, state, regional, and campus expectations
• Led student assessment process, working closely with the Assistant Principal to fully manage the logistical elements of all major student assessments
• Manages logistics of report cards/progress reports/transcripts

Risk Management, Compliance, and HR Administration

• Reviews time-off data provided by the Talent Team to ensure accuracy and assess leave trends
• Ensure that the school is prepared for emergencies by conducting all drills and training staff on emergency plans
• Ensures all visitors and personnel interacting with students have appropriate background checks on file; and schools comply with all areas of legal compliance (e.g. HR, FERPA, etc.)
• Partners with the regional Talent Team to communicate leave needs and critical dates, and assists in the facilitation of employee leaves
• Completes the exit form for terminating employees and partners with the regional Talent Team on any action items surrounding the exit logistics
• Partners with regional Talent Team on the new hire process (e.g. interviews, new hire offer letters, onboarding)

Qualifications

• Strong ability to proactively solve problems and make decisions quickly
• 2 years minimum work experience managing a team and large projects with financial oversight and budget management
• 5 years minimum work experience, preferably in education and/or business or operations management
• Excellent organizational, verbal, and written communication skills
• Desire to continuously learn and increase effectiveness as a professional
• Team player with strong interpersonal and stakeholder management and relationship building skills
• Strong project and time management skills; ability to effectively backward plan, juggle multiple priorities with great attention to detail and deliver consistent and timely results
• Strong strategic and analytical skills with an aptitude for systems-building
• Bachelor’s degree (required); graduate degree preferred
• Unwavering commitment to KIPP’s mission and willingness to go above and beyond to meet the needs of KIPP students, families, and staff
• Proficient in Microsoft Office Suite
• Ability to lead, influence, and hold others accountable to high standards of operational excellence

Additional Information
Compensation:
We offer a competitive salary that depends on prior experience, as well as a benefits package including

• Healthcare (medical, vision, and dental)
• Additional Voluntary Supplemental Insurance
• Enrollment in the Teachers Retirement System of Georgia (mandatory for all employees)
• Life and Long-term Disability

Statement of Non-Discrimination
KIPP Metro Atlanta is committed to a policy of equal treatment for all individuals applying to the school. KIPP Metro Atlanta does not discriminate based on race, color, gender, handicap, age, religion, sexual orientation, or national or ethnic origin.