Department Assistant Jobs

Position
Company Description
LVMH Beauty activities benefit from exceptional dynamism that relies on both the longevity and development of key lines, and on the boldness of new creations.
All are driven by the same values: a quest for excellence, creativity, innovation, and perfect mastery of their image.
The brands cultivate what makes them unique and is guaranteed to make them stand out in a highly competitive global market. The success of the Beauty division depends on finding the right balance between major historic Houses such as Parfums Christian Dior, Parfums Givenchy, Acqua di Parma, Guerlain, and newer brands with strong potential like Kenzo Parfums, Fresh, and Make Up For Ever.
LVMH Beauty invites you today to join its North America teams.
LVMH Beauty is part of the LVMH Group.
Position Overview

• Key liaison and direct support for the VP Supply Chain, senior leadership at the Cranbury Distribution Center (CDC) and their teams operating within LVMH Beauty
• Responsible for the day-to-day scheduling, calendar management, event management, group communications and general administration
• Option to work one day a week remotely after on-boarding period
• Based out of the Cranbury Distribution Center, occasional travel to the East Brunswick or New York Office as needed

Profile
Principal Duties And Responsibilities

• Draft internal communications, presentations and reports
• Perform research as required for leadership team
• Prepare and submit completed online T&E form for senior leadership team on a monthly basis.
• Assist HR team in preparation and on-boarding for new hires – temps and regular associate
• Process all invoice and purchase order requests.
• Support coordination of key annual events in conjunction with East Brunswick site e.g., summer picnic, holiday party
• Schedule meetings for leadership team including internal distribution center, brand leadership, internal team, including HQ teams based in Europe, coordinating with other department assistants as needed
• Arrange travel (both domestic and international) including flights, hotels, and transport
• Manage the daily and long-term calendar of senior leadership in a manner that provides the most effective use of the leadership’s time and prioritizes business needs, e.g., anticipate key monthly/annual events, cross check for double-booking
• Execute special projects and all other job-related duties
• Execute monthly distribution center events planned by the social committee, e.g. procure supplies, communications, set up, break down
• Order office supplies for team and supporting departments
• Partner with leadership team to review and approve the expenses of their direct reports
• Coordinate department and brand / external visitor on-site meetings, trainings, and events e.g., ensure rooms/Teams are booked, prepare materials

SUPERVISION RECEIVED
Senior Director of Supply Chain Projects and Engineering
SUPERVISION EXERCISED
N/A
Additional information
Qualifications & Skills Required

• Ability to interact at all levels with internal and external personnel
• Detail oriented, organized, and demonstrated ability to manage multiple priorities with a sense of urgency
• Deals with confidential information and/or issues using discretion and judgment
• 5+ years of experience in supporting senior leadership
• Proficiency in Microsoft Office, with advanced PowerPoint experience
• Effective communication skills, verbal and written
• Proactive, requiring little direction, takes responsibility

NOTE: This job description is intended to cover the core accountabilities of the position and is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.
LVMH Perfumes & Cosmetics brands are a M/F, Disabled and Vet EEO/AA Employer.
Additional Information
LVMH Inc. uses the published salary range as a guideline to provide our employees with market competitive pay while allowing for flexibility to recognize and reward various levels of expertise, performance and tenure.
While the published salary range is a good faith reflection of the targeted salary level for the position, LVMH Inc. reserves the right to pay outside of the published salary range of $75,000.00 - $105,000.00.
This job description is intended to cover the core accountabilities of the position and is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.
All your information will be kept confidential according to EEO guidelines.