Department Administrator Jobs

The Tippie College of Business is seeking a Department Coordinator, who will provide administrative support to all functions within Graduate Management Programs - admissions, recruitment, career services, student services, and general office operations. This position will also serve as the first point of contact for the office and will interact with faculty, staff, alumni, students, corporate partners, and community members. Must be able to work collaboratively across departments, the UI Center for Advancement, and the community. This position is eligible for a combination of on-campus and remote work during academic breaks. Work arrangement options will be discussed during the hiring process. Possibility of supervising a student worker(s) in the future.

Please note: This is an academic year appointment position. A staff member on an academic year appointment would have the same workdays as faculty. The academic year will begin on August 16th and end on May 14th. Staff on an academic year appointment would have the week of spring break off, the week of Thanksgiving off, and winter break off.

They do not accrue vacation leave, but do accrue sick leave.

A successful candidate will be a positive, dynamic self-starter, and be flexible to adapt to unexpected change. This individual must be comfortable interacting with stakeholders of all organizational levels and enjoy meeting people and networking.

Get to know the Tippie College of Business

Since 1847, the Tippie College of Business has cultivated a legacy of innovation, thought leadership, and excellence in business education. We are over 4,700 students with BBA and graduate programs spanning six academic departments—accounting, business analytics, economics, finance, marketing, and management and entrepreneurship. We are eight centers and institutes, and four student-managed endowment funds. We’re over 56,000 alumni—and growing. Tippie is regularly listed in top business school rankings. We also hold the gold standard of accreditations, the Association to Advance Collegiate Schools of Business (AACSB), and have maintained the accreditation for over 95 years (since 1923).

But who we are is not just in the curriculum we curate—it’s also in the culture we create. Our leadership embraces our responsibility to pursue excellence through diversity. More than 150 years after our founding, we continue to provide a welcoming, inclusive environment designed for you to grow and flourish in your professional or academic career.

Key Areas Of Responsibilities And Specific Job Tasks

Operational Support and Management

• Assist with Business Analytics Case Competition
• Provides travel support, including car reservations and processing receipts with University Shared Services
• General office maintenance, including purchasing of supplies and equipment
• Supports continuous improvement of office documents and templates
• Coordination of on-campus events, including scheduling rooms & reservations, booking catering, event set up, securing parking vouchers, and sending thank you notes

Financial Responsibility

• Management of office promotional items, including pricing, ordering, and managing inventory
• Invoicing and payment for department activities

Information Management

• Data management in Salesforce (related to corporate interactions), MAUI and Swipe (related to student interactions), and Excel
• Survey Preparation, Distribution, Collection – Student Experience Survey currently fall and spring; Elective Survey fall; and Faculty Award Survey fall
• Assist with program wide benchmarking projects
• Offer support to the Tippie Outcomes specialist, collecting and verifying data, coordinating surveys, and working on special projects.
• Monitor UIowa and community resources (newsletters, etc.) and share information as relevant and seek opportunities for collaboration

Communications Management

• Special projects as assigned which could include supporting student career development or corporate research and engagement
• Marketing support, including managing digital displays, creating email communications
• Supports the creation and distribution of presentations, annual reports, outcomes, and ranking applications 

To obtain the full job description including key areas of responsibility, technical competencies, and desirable qualifications, please contact [email protected]

Position Qualifications

Education Requirement

• Bachelor’s Degree or the equivalent combination of education and experience.

Required Qualifications

• Must be highly organized and detail-oriented
• Demonstrates experience 1-3 years and a working level of ability to carry out ongoing office administration tasks effectively and efficiently in support of individuals, teams, and/or units, including proficiency with computer software applications.
• Demonstrates commitment to diversity, equity, and inclusion in the workplace.
• Demonstrates a working knowledge of and application of the effective communication techniques and relationship building skills required to work with a variety of individuals and groups in a constructive and collaborative manner.
• Demonstrates the ability to make decisions and exercise a moderate level of autonomy while performing administrative support responsibilities.

 Desired Qualifications

• Experience creating or improving office operations
• Knowledge of University policies and procedures, including financial and human resources policies; and experience with university electronic systems including HRIS, MAUI and Workflow processes.
• Experience working in an academic department

Application Details

In order to be considered for an interview, applicants must upload the following documents and mark them as a “Relevant File” to the submission:

• Resume
• Cover Letter

Job openings are posted for a minimum of 14 calendar days and may be removed from posting and filled any time after the original posting period has ended. Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. Up to 5 professional references will be requested at a later step in the recruitment process. For questions, contact Josh Gulick at [email protected].

Hybrid within Iowa: This position is eligible for a combination of on-campus and remote work. Remote work must be performed at a location within the state of Iowa and comply with the remote work program and related policies.

Benefits Highlights

• For more information about Why Iowa? Click here.
• Regular salaried position. Located in Iowa City, Iowa.
• Fringe benefit package including paid vacation; sick leave; health, dental, life and disability insurance options; and generous employer contributions into retirement plans.

Additional Information

• Appointment Type: Professional and Scientific
• Schedule: Full-time
• Work Modality Options: Hybrid within Iowa
• Classification Title: Admin Services Coordinator

Compensation

• Pay Level: 2B
• Starting Salary Minimum: 30,000
• Starting Salary Maximum: 40,000

Contact Information

• Organization: College of Business
• Contact Name: Josh Gulick
• Contact Email: [email protected]