Coor Operations Jobs

Responsibilities

Core Responsibilites and Essential Functions

• Collect requested information as directed
• Efficiently multi-task numerous projects simultaneously. See above
• Format various Microsoft Office documents
• Coordinate functions of the division using effective project management.
• Provide backup support for scheduling and payroll for division.
• Assist with new pilot projects for Learning Resources, Learning and Development, and Leadership initiatives. Will report results to senior leadership and physicians.
• Assist with integration of new projects/initiative into education plans including developing training and data collection tools for resource utilization.
• Train new employees for a minimum of 16 hours on computer software and appropriate documentation.
• Assist with weekly/monthly learning events including development of slides and reports.
• Assist manager/executive director with system wide duties. Assist with coordinating meetings, minutes and other communications to team.
• Provide administrative support to OL leaders and all areas of department
• Assist with developing graphics and presentations for system/facility committees and division projects

• Assist with orientation of new staff as needed
• Adhere to budgetary constraints
• Screen telephone calls and direct caller to appropriate party
• Pay invoices
• Display professional and courteous behavior in support of achieving organizational and division goals
• Provide timely and accurate administrative support services
• Provide CME/educational event support and follow up (on-site support, record learning, process transcripts)
• Purchase items
• Ensure quality customer service with an understanding and awareness for specific needs, chain of command and interpersonal relationships
• Assist with developing presentations and meeting materials
• Assist leadership team with monthly and daily schedule
• Schedule meetings, meeting preparation (send out reminders, packets, set-up equipment, minutes)
• Coordinate operational components of educational offerings
• Process monthly detail trial balances
• Greet visitors and direct them to appropriate party
• Maintain division budget input and monthly review as required

Required for All Jobs

• Complies with all WellStar Health System policies, standards of work, and code of conduct.
• Performs other duties as assigned

Qualifications

Required Minimum Education

• Equivalent work experience Required and
• Skills and training in personal computer applications and medical terminology Required
• Bachelor's Degree Required or

Required Minimum Experience

• Healthcare administrative field Preferred
• Minimum 5 years administrative experience Required and

Required Minimum Skills

• Strong word processing skills;
• Database management desirable.
• Presentations and graphics applications.
• Spreadsheet design and management;
• Very strong organizational skills.
• Familiarity with the management tools utilized within the WellStar.
• Strong communication skills both written and verbal.
• Ability to work collaboratively with and through other people.
• Self-directed, ability to work autonomously and prioritize multiple assignments without direct supervision.

Required Minimum License(s) And Certification(s)

Additional Licenses and Certifications