Communications Coordinator I - Mayor's Office

Position Summary

Position is responsible for the drafting of press releases, media advisories, remarks, and talking points and helps coordinate press conferences and events for the Mayor’s Office. In addition, they will help manage social media and digital efforts including Twitter, Facebook, the Mayor’s Office webpage, the City of Indianapolis e-newsletter, etc. The Coordinator serves as a communications liaison on core initiatives, events, and appearances of the Mayor. The City of Indianapolis prioritizes and celebrates diversity, equity, and inclusion in all its forms. This position values diversity in perspectives and experiences among colleagues and the residents of this city whom they serve.

Position Responsibilities

Drafts press releases and media advisories on mayoral initiatives and programs.

Collaborates with the Mayor’s Office speechwriter and communications director to develop and fact check remarks and speeches.

Monitors media coverage, compiles daily news clippings for office distribution.

Staffs the Mayor at community events to capture content and serve as an on site contact.

Develops and maintains digital content, including graphics and video, for Mayor’s Office and City of Indianapolis channels.

Coordinates, plans, and executes media events.

Takes photos at events and appearances for upload to social media and City Flickr account.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities that management may deem necessary from time to time.

Qualifications

Bachelor’s Degree in Communications or similar field with 1-2 years prior work-related experience. Any combination of education and work experience meeting the minimum 1-2 years’ experience is acceptable. Must demonstrate excellent oral and written communications skills and show ability to balance multiple task and deadline assignments. Demonstrate consistent creative ability when presented with projects and events. Must maintain organized records and create reports, utilizing excel spreadsheets as needed. Respectful, courteous, and timely response to public required, either face to face, by e-mail, through correspondence, and/or by telephone, always using professional and courteous language and demeanor. Must perform a wide and diverse variety of duties and responsibilities with accuracy, attentiveness, speed and professionalism under the constant pressure of time-sensitive deadlines and expectations of high quality materials and outcomes. Strong leadership qualities and ability to integrate into team philosophy are required. Knowledge of social media tools including Twitter, Facebook and Flickr are required. Knowledge of Microsoft Office, photo editing software (Photoshop), Salesforce, and other software is required. Must be able to hear as well as communicate effectively in oral, verbal, and written formats. Position requires the knowledge and understanding of overall messaging and positions of the Administration. Demonstrate creative ability when presented with unformatted projects and/or ideas. Must be able to work on multiple projects at one and establish and set priorities according to time sensitive information. Must be able to type, update and/or create reports, and spreadsheets as needed.

Independent Judgment

Position requires the knowledge or ability to confirm and follow all established city and departmental policies and procedures.