Description
Chief of Staff
Office of the President
Job # 528814
Close Date: Friday, June 23, 2023
At Cal Poly Humboldt, bold hearts and open minds shape the future.
Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world.
Cal Poly Humboldt is proud to have nearly 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs - all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt.
Cal Poly Humboldt is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to support our students of diverse backgrounds. We are committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that reflects the diversity of the state.
Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field.
(Job #528814) Administrator IV, Chief of Staff, Salary Range $9,167 - $29,425 monthly. Anticipated Salary is: $183,000 annually, with expected criteria of experiences and credentials being met by the incumbent. This is a full-time, benefited, exempt, 12-month pay plan position in the Office of the President. This position is an Administrator IV in the California State University Management Personnel Plan (MPP). Under this plan, incumbents are subject to normal management reviews and serve at the pleasure of the University President. Additional information can be found at: http://www.calstate.edu/HRAdm/policies/mpp.shtml . This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at https://hraps.humboldt.edu/employee-benefits .
Position Summary: The Chief of Staff provides a high level of support to the University President, assisting in the daily operations and administration of the university. As the primary liaison between the President’s Office and other university entities, the Chief of Staff serves in a highly visible position, yet often working confidentially behind the scenes to manage matters which are complex and of a highly sensitive nature. The Chief of Staff addresses issues related to campus personnel and works in accordance with University Counsel on legal matters. The Chief of Staff collaborates closely with associates at the Office of the Chancellor. The assigned responsibilities of the Chief of Staff are considerable in scope and complexity requiring the exercise of initiative, sound judgment, and a high degree of knowledge in matters related to academics, athletics, and administrative programs. The Chief of Staff should possess a thorough understanding of the overall organizational structure of campus and all campus related groups. Reporting directly to the President, the Chief of Staff is expected to understand the views, attitudes, and philosophy of the President as they will represent the President and Cal Poly Humboldt in developing and fostering positive relationships with community leaders and local organizations.
Key Responsibilities
Directs operations in the Office of the President:
- Responsible for operational oversight in assigned areas of program, budget, personnel, and administration.
- Assists the President with the supervision of staff reporting to the President.
- Plans and coordinates events in collaboration with the President’s Aide, Events Coordinator, and other key personnel.
- Works with the President on special projects of interest.
- Coordinates responses to issues and proposes solutions to problems directed to the Office of the President, with appropriate involvement of other University constituencies and groups. Identifies areas needing attention and discusses implications, priorities, and approaches with the President.
Supports And Represents The President
- Represents the university and the President on key committees, boards, and councils as assigned.
- Assists the acting designee in representing the President during their absence.
- Prepares materials for use by the President in speeches, public presentations, written reports, and correspondence.
- Researches and provides background material on emerging problems, evaluates material, and proposes recommendations leading to the solution of such problems.
Knowledge, Skills, And Abilities Associated With This Position Include
- Proven effectiveness in conceiving and implementing broad and complex initiatives that have advanced an equity or belonging agenda
- The ability to create and maintain effective interpersonal working relationships at all levels of a culturally diverse campus community
- Demonstrated advanced skills in the principles and practices of effective management including: team leadership; collaborative leadership; change management, continuous quality improvement initiatives; delegation; implementation; establishing goals, objectives and standards; supervision; and evaluation of programs and of individual performance
- Knowledge of federal and state equal employment and nondiscrimination requirements with the ability to explain and interpret policies, procedures, laws and regulations
- The ability to develop cohesive networks with other campus offices, system offices, and community groups and organizations
- Excellent written and oral communication skills
- Knowledge of conflict management skills with a proven ability to manage conflicts
- Demonstrated experience working in a complex workforce environment including working with academics, professional staff, represented employees, and student workers
- Ability to handle complex and confidential matters with good judgment and within demanding time frames
- Highly developed and effective communication and follow-through skills
- Demonstrated working knowledge of, and/or the ability to quickly learn, relevant higher education, CSU and campus policies and regulations
- A proven sense of integrity and strong commitment to the Office of the President
- Ability to develop positive relationships with community leaders and local organizations on sensitive issues
- Ability to maintain good communication with CSU legal counsel, successful experience in conducting investigations and responding to complaints in the areas for which this position is responsible
Minimum Qualifications
- Master’s degree
- At least 10 years of progressively responsible university, government, or political experience
Preferred Qualifications
- Experience promoting diversity, equity, inclusion and belonging, especially within a higher education setting
- Experience serving in an advisory role reporting to a senior leader
Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the
Apply Now button:
- Contact information for at least three professional references
- Resume or Curriculum Vitae
- Letter of Interest
Application Deadline: The deadline to submit application materials is 11:55 p.m. on Friday, June 23, 2023.
Any inquiries about this recruitment can be directed to
[email protected] or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626.
Cal Poly Humboldt sits on the traditional homelands of the Wiyot people in what is currently called Arcata, CA. The Wiyot people call the area Goudi’ni (over in the woods). Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies.
Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply.
Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed.
CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measure established by each campus. The systemwide policy can be found at CSU Vaccination Policy and any questions you have may be submitted to
[email protected] .
Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment.
CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS)
Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position.
This position is a “designated position” in the California State University’s Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.” In reference to the full disclosure letter, please refer to HR 2010-08.
Cal Poly Humboldt is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Cal Poly Humboldt can be found at www.humboldt.edu.
Cal Poly Humboldt is a Title IX/Affirmative Action/Equal Opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. Mandated Reporting: This position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training.
Class Code: 3300
Publication Date: June 9, 2023
Closing Date/Time: June 23, 2023
