Business Office Manager Jobs

• A supportive community team that encourages personal and professional growth and celebrates your
• Executing exceptional signature programs in dining, fitness, wellness, and care
• Impacting lives and building lasting relationships

• Competitive salaries
• A fun-filled, energetic environment that's centered in hospitality and high-quality service
• Professional development, training, and personal coaching through our Mentor, Buddy, and Executive

• Education loan assistance & scholarships
• Financial and legal services
• Team Member discounts
• Health and Wellness resources

• Childcare and eldercare assistance
• Rich benefits package including Medical, Dental, Vision and 401k matching up to 4%
• Flexible spending accounts

Essential Job Duties

• Works with appropriate Department Head to ensure all aspects of new employee training and orientation is completed as indicated
• Maintain and update OSHA binder
• Manages employee benefit programs including communication to employees of plan details and eligibility requirements, ensuring timely enrollments and terminations from the plans and making certain that employee deductions are recouped
• Maintain all aspects of employee files, base wages, tax withholding, wage rate, and annual or merit increases as indicated
• Coordinate all payroll function, including confirming hours worked with supervisors, transmitting payroll information timely for processing, tracking and reporting any labor variances or discrepancies to the Department Head and/or Executive Director
• Manage, plan, develop, organize, schedule, evaluate and direct the Front Desk department, in accordance with all community policies and procedures (20%)
• Ensure that all worker compensation claims are managed in accordance with community policy
• Accounts payable and receivable duties include ensuring that accounts are up to date, outside vendors are paid timely, and other related activities
• Coordinate and work closely with Executive Director, Department Heads and Corporate Office on community issues (10%) regarding:
• Maintain and update all resident, personal and insurance files as indicated
• Any legal issues including but not limited to subpoenas, unemployment, labor and disability claims
• Coordinate all payroll functions, including generating payroll reports for department heads as indicated
• Hire, train, supervise and manage the work performance of the front desk team members
• Perform, administer, and oversee the community accounting functions including but not limited to accounts receivable/collections, accounts payable, and management reports (40%)
• Accounts receivable duties include but are not limited to: preparing and sending resident billing statements, tracking daily census, making bank deposits, daily changes as indicated per updated addendums, processing refunds or credits, etc
• Posting job openings, coordinating interviews, background and reference checks, employee physicals, maintain employee files, assisting with FMLA or other leave occurrences
• Facilitates collections and coordinates resident move in, move out and transfer documentation
• Perform Human Resource and Payroll duties (30%) including:
• Works with Corporate to ensure all aspects of resident billing, payment, rent, rent increases, and other related charges are submitted timely and per standard

Non-Essential Job Duties

• Responsible for ordering and maintaining office supply inventory
• Promote a spirit of teamwork and cooperation in accordance with the MBK principles and core values
• Attend morning staff meeting
• Display tact and friendliness when dealing with residents, team members, and visitors
• Perform other duties or special projects as assigned/requested by the Executive Director

Supervisory/Management Responsibilities

• Receptionist = ranges from 1 to 6 employees, average=4 employees

Minimum Job Requirements

• Must have solid pc skills and be familiar with several Microsoft Office Suite software programs (e.g. Word, Excel, Outlook, Email, etc.), and other office equipment (e.g. scanners, copiers, and fax machines)
• Including the ability to speak, write and read English
• Must be extremely discreet and able to maintain confidential data and information
• Must be able to perform mathematical calculations in support of financial responsibilities, budget, and personnel actions
• Must be ability to deal tactfully and professionally at all times with personnel, residents, family members, and guests
• High school diploma or GED
• Background clearances (as required by government regulations) is mandatory
• Must have the ability to make independent decisions when circumstances warrant, and to remain calm during stressful or emergency situations
• Complete a health screening and provide negative TB test results (must be within the last 6 months or within 7 days of employment) is mandatory
• Must be able to explain and communicate information to a wide audience and at different levels of understanding, both in writing and verbally
• Excellent oral and written communication skills are required

Preferred Job Requirements

• Bachelor’s degree is highly desirable
• Fundamental accounting experience/knowledge is preferred
• Associate’s degree or several years of college coursework is preferred
• Fundamental human resources experience/knowledge is preferred
• Prior supervisory or lead experience is preferred

Physical Demands

• Able to assist in the moving of residents in emergency situations
• Must be mobile and able to perform the physical requirements of the job
• Able to move intermittently throughout the work day, and throughout the community
• Able to lift up to 25lbs on occasion, and up to 10lbs frequently
• Able to sit for long periods, concentrate, stand, bend as required to complete job duties