Business Assistant Jobs

Empira Group is an institutional real estate investment firm headquartered in Zug, Switzerland. The firm focuses on private equity and private debt investments in residential real estate in the United States and German-speaking Europe. Empira currently manages over $7 billion in AUM, representing more than 100 German and Swiss institutional investors. Besides its Headquarters in Switzerland, Empira has offices in numerous German cities as well as London, Stockholm, Vienna, Dubai, Luxembourg, and a fully vertically integrated investment office in Miami.

Empira Group focuses on identifying unique investment opportunities to develop superior quality and sustainable mid-rise and high-rise residential properties in dynamic and fast-growing locations across the US Sunbelt region.

Your tasks

- Answer phones and direct all incoming calls to appropriate party promptly and efficiently.

- Coordinate and organize appointments and host guests at on-site meetings.

- Provide administrative support to include travel arrangements, schedule/manage calendars.

- Coordinate and manage all vendors and contractor relationships.

- Create and manage facilities tickets in partnership with property management.

- Develop, maintain, and implement the office’s standard operating procedures including budget, procurement, and services.

- Manage all office mail, order inventory and office supplies.

- Assist with event planning.

- Manage accounts related to workplace amenities. This may include beverage, snacks, and leased equipment.

- Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner.

- Perform other duties as assigned.

Your qualifications

- 5 years’ related experience providing administrative support for C-level executives.

- 3 years’ experience in office management and office facilities maintenance.

- Proficient with Word, Excel, PowerPoint, and Outlook.

- Attention to detail, the ability to meet tight deadlines, and efficient organizational skills.

- Strong communication skills, both oral and written, and an ability to interact with all levels of management.

- Ability to work well under pressure, a team player with excellent prioritizing skills.

- Ability to work independently with little or no supervision.

Our offer

- Young, dynamically growing company with flat hierarchies

- Dedicated and motivated team

- Attractive compensation and benefits package

- Training and personal development opportunities

- A wide range of creative opportunities

- Committed and motivated team

- Modern offices in central locations

We look forward to receiving your application!

Equal Opportunity Statement

Empira Group is committed to diversity in its workforce and is proud to be an equal opportunity employer. Empira Group considers qualified applicants without regard to race, color, religion, creed, gender, national origin, age, disability, veteran status, marital status, pregnancy, sex, gender expression or identity, sexual orientation, citizenship, or any other legally protected status.