Avp, Office Occupancy Planner - Hybrid

The, AVP, Office Asset Management Occupancy Planner provides analytical support and program management for designated projects and assignments at a client property. Receives direction from Asset Management and coordinates with the facility and project management teams. Supports the execution of the various services and processes relating to space and occupancy planning, project management and tenant improvements. Works in collaboration with asset management, facility management, project management, clients, owners, and others.

Key Responsibilities:

Analytics - Occupancy and Space Utilization

• Coordinate with business partners (BRELs) to ensure proper neighborhood allocations for business seating plans, including input into Space and Occupancy database.
• Coordinate drawing changes for the campus; responsible for all anomalies and corrections.
• Coordinate with Community Managers and CRS technology team on the use of occupancy sensors, including managing data collection and analysis.
• Run occupancy and space utilization data reports and assist with presenting findings to asset management
  • Ensure Space and Occupancy database is up to date and accurate, including conducting site tours to determine accuracy of occupancy data. Communicate changes to internal billing team.
  • Coordinate drawing changes for the campus; responsible for all anomalies and corrections.
  • Coordinate with Community Managers and CRS technology team on the use of occupancy sensors, including managing data collection and analysis.
  • Coordinate with business partners (BRELs) to ensure proper neighborhood allocations for business seating plans, including input into Space and Occupancy database.
• Ensure Space and Occupancy database is up to date and accurate, including conducting site tours to determine accuracy of occupancy data. Communicate changes to internal billing team.

Program Management

• Collaborate with CTI and Change Management vendors on major projects.
• Work closely with Project Management on all space related projects including site/floor exits, prepare agendas, support development of scopes of work, budgets, space requirements, space plans, and swing space.
• Cooperate with other building/facility personnel to achieve goals and objectives as to quality, service, and cost.
• Report major problems, findings and results achieved with recommendations.
• Work closely with the Community Managers to understand issues and identify solutions on ongoing issues.

Relationship Management & Planning

• Coordinate and support preparation for meetings with business heads within the site to identify growth requirements, space planning, and strategic placement within the site.
• Support the activities of the regional asset management team and contribute to the development of restack proposals. Supports efforts to accommodate changes in RLS (business headcount forecast) data.
• Support communication with clients including preparing presentations for senior management.
• Work with the team in the development of stack plans and real estate portfolio reviews to ensure alignment with real estate strategies and plans.
• Support the relationship with all business partners in relation to space and occupancy, growth, shrinkage, seating, space standards, space utilization and efficiency.

Work Ethic & Professional Competence

• Carry out responsibilities in a professional, courteous manner at all times.
• Strive constantly to improve skill and work knowledge; keep up to date in the field of specialization.
• Maintain high qualitative and quantitative standards of work performance.

Job Skills/Qualifications:

• Ability to learn internal systems (Archibus, Cognos)
• Strong analytical and problem-solving capabilities. Keen eye for detail; ability to quickly identify potential data anomalies, perform root cause analyses, and address with the appropriate stakeholder(s), ensuring timely follow up on all open items.
• 1-3+ years of work-related experience in a corporate setting.
• Adaptable, flexible team player.
• Bachelor’s degree in business related discipline.
• Self-starter; works with minimal supervision and sometimes with limited information
• Solid technology orientation with demonstrated proficiency in MS Office, especially Outlook, Excel (pivot tables), and Power Point. SharePoint knowledge a plus.
• Highly organized and skilled in time management
• Excellent communication (written and verbal) and organizational skills.

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Job Family Group:

Corporate Services

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Job Family:

Facilities Management

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Time Type:

Full time

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Primary Location:

Tampa Florida United States

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Primary Location Salary Range:

$76,510.00 - $114,770.00

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