Assistant Property Manager Jobs

Description:

Harbor Management is seeking to fill a full-time Assistant Property Manager for our scattered properties in the Lynn area.

Competitive salary and benefit package that includes a generous amount of paid holidays, PTO, health/dental insurance, 401K plan, EAP (Employee Assistance Program). Pre-employment background check & drug test required.

• Ensures staff compliance with company policies and procedures.
• Responsible for assisting in supervising and developing all on site personnel.
• Maintains relationships with suppliers, vendors, and professionals servicing the company or property.
• Reports to Property Manager.
• Ensures staff performance of duties on a timely basis.
• Assists Property Manager and Supervisors with special projects and administrative tasks.
• Supervises all on-site personnel, including staff supervisors and any contract workers.
• Maintains relationships with all residents, ensuring consistent application of property policies.
• Maintains relationships with clients, the community, and the profession.
• Maintains relationships with other departments within the company, including accounting, data processing, and acquisitions.
• Responsible for assisting the Property Manager in maintaining the physical asset and maximizing the financial returns from that asset in accordance with the owner’s objectives.

Requirements:

The activities listed below are not all inclusive. However, they are indicative of the type of activities normally performed by the resident assistant property manager.

Maintaining the physical asset:

• Supervises all vacant apartment make-ready procedures
• Assists in supervision of maintenance staff, including maintenance supervisor and any contract workers
• Recommends expenditures, within budget allocations;
• Makes recommendations for supplies, materials, and equipment
• Maintains rotating schedule of personnel for emergency maintenance
• Makes regular inspections of grounds, including all common hallways
• Evaluates maintenance operations periodically to determine cost efficiency.
• Make recommendations for physical repairs, replacements, and/or improvements
• Assists in supervising scheduling of maintenance work;
• Makes regular follow-up inspections on maintenance work

Marketing and Leasing:

• Makes recommendations to improve marketing and leasing programs.
• Assists in supervising leasing staff
• Assists in preparation of regular market surveys
• Assists in preparation of advertising and marketing programs
• Assists in preparation of weekly and monthly reports
• Reviews all rental applications and lease forms for accuracy and compliance with resident policy;

Resident Relations/Management:

• Supervises move-in and move-out procedures.
• Implements rent collection programs;
• Reviews resident complaint log;

Financial Reporting and Control:

• Reports payroll information to property manager on timely basis.
• Assists in supervision of bookkeeper or accounting staff;
• Assists in reporting variances from budget;
• Prepares purchase orders
• Assists in preparation of the budget;
• Assists in preparation of monthly financial accounting, reporting, and explanation of variances;
• Makes daily bank deposits.
• Processes invoices for payment
• Assists in preparing inventory of all equipment and supplies

Administration:

• Updates property operations manual, when necessary;
• Assists in preparation of management plan;
• Supervises maintenance of property files and records.
• Supervises office administrative staff;

Experience

• COS (Certified Occupancy Specialist) Experience Preferred.
• Previous experience in residential property management