Assistant (Facilities And Logistics)

The Art Institute of Chicago shares its singular collections with our city and the world. We collect, care for, and interpret works of art across time, cultures, geographies, and identities, centering the vision of artists and makers. We recognize that all art is made in a particular context, demanding continual, dynamic reconsideration in the present. We are a place of gathering; we foster the exchange of ideas and inspire an expansive, inclusive understanding of human creativity.

ABOUT THE DEPARTMENT

The Department of Facilities and Logistics is responsible for the repair and maintenance of the museum facilities and for non-art related operations and logistics. Functions in the department include Buildings and Grounds, Carpentry, Painting, Engineering, Mail Center, and Warehouse Logistics and Fulfillment.

ABOUT THE POSITION

Picks, packs and processes orders received for Shops and Web, as well as processing return-to-vendor orders and other miscellaneous shipments. Processes shipments through manifest system, or freight lines as instructed.

RESPONSIBILITIES

• Installs all rate updates into Manifest machine to ensure proper billing of shipping charges.
• Restocks packing areas and picking areas as necessary to provide for smooth, timely order fulfillment.
• Keeps all work areas free of debris and clutter per housekeeping standards.
• Completes end of day closing procedure for UPS manifest and provides reports to the Director.
• Completes processing of orders through product system, manifest system, or by completing bill of lading for freight shipment.
• Assists in dock operations directed by management.
• Makes the Director aware of supply needs to ensure proper packaging of all shipments.
• Picks and packs from invoice, packing slip, or packing documents.
• Provides assistance to other warehouse operations as assigned by management.

• Performs other duties as assigned.

QUALIFICATIONS

• Successful completion of safety training virtually or in person, including, but not limited to: Asbestos Awareness, Hazard Communications, Fire Safety/Extinguisher Use, Personal Protective Equipment, Back Injury Prevention, and Hearing Conservation.
• Follows detailed instructions, and communicate verbally and in writing.
• Must have general knowledge of the methods, materials, tools and equipment used in shipping and receiving.

Physical Requirements

• Using/wearing Personal Protective Equipment as required including, but not limited to, respirators, protective footwear and eyewear.
• Regular lifting and moving 80lbs without assistance.
• Stretching and reaching overhead and below the waist.
• Long periods walking, squatting, and kneeling.

ABOUT THE ORGANIZATION

The Art Institute of Chicago is an equal opportunity, equal access employer fully committed to achieving a diverse and inclusive workplace. We believe in a staff culture that benefits from a wide range of experience, backgrounds, and career paths, and we encourage nontraditional candidates to apply.

We offer a competitive, comprehensive benefits package:

• Generous parental, caregiver, and medical leave benefits
• Great employee discounts
• Generous paid time off
• Medical, dental, and vision insurance
• Paid holidays (up to 14 days)
• Tuition remission and Tuition Exchange Program
• Complimentary general admission to participating cultural institutions
• Competitive retirement plan (up to 9% matching contribution)

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Vaccination Expectation

Becoming vaccinated against COVID-19 is the most important contribution we as individuals can make to ensure our own safety and the safety of our museum and school community. All employees must complete an attestation or request a medical or religious exemption within the first week of employment.

The Art Institute of Chicago is an Equal Opportunity Employer that recruits, hires and promotes qualified individuals without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, veteran status or citizenship. The Institute complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, please contact the Department of Human Resources at [email protected].

This position is part of a bargaining unit represented by AFSCME Council 31