Assistant Director, Project Management

Essential Functions

The Assistant Director plans and manages projects within engagement communications in partnership with advancement staff at Rutgers University Foundation. Working within the Engagement Communications departmental processes, the assistant director assists the Visual Identity team in the ongoing normalization and consolidation of communications resource needs. The assistant director may also be called upon to assist with day-to-day project management activities as needed. Specific duties include the following:

• Providing regular status updates to leadership, ensuring the correct partners and internal leadership are in the approval process.
• Developing and implementing project management processes, with a focus primarily on visual identity projects.
• Ensuring that projects are aligned with the overall goals and objectives of the Foundation.
• Identifying and mitigating project risks.
• Managing visual identity project pipelines.
• Facilitating communication and collaboration among team members and needed Foundation partners.

Skills And Abilities

Consistency

• Demonstrate the ability to own increasing complex projects/programs with evolving priorities
• Deliver work accurately and on-time
• Take initiative to develop strategy
• Identify, engage and acquire new prospects and move constituents along the continuum

Contributions

• Demonstrate creativity and innovation
• Contribute to and advance the operational goals of the department/project/program

Competencies

• Demonstrate mastery of individually defined roles and responsibilities within the department/project/program
• Demonstrate ability to influence/advance ideas across levels/departments and to be seen as someone who establishes new operational efficiencies

Leadership

• Responsible for complex projects with guidance by leadership
• Develop comprehensive project leadership (own all project components)

Education/ Qualifications

Bachelor's degree in a relevant field and 3 years of progressively responsible experience in communications, marketing, and/or advancement, non-profit or higher education. Master’s degree preferred.

Mental Demands

Clarity of focus while juggling complex projects or deadlines.

Workplace Arrangements

This is classified as an office-centric hybrid position. Colleagues working under an office-centric hybrid arrangement have a primary workstation in a university or foundation location and are in the office between one and five days a week. The frequency with which they are present in the office depends on their role and function and the interdependency of other functions. As a leadership position, there is a need to be in the office often to facilitate personal interaction – likely 3 or more days per week.

Working Conditions

This position requires little physical effort. Will work evenings, weekends, or odd hours to meet resource-raising commitments. Typical working conditions with an absence of disagreeable elements. This position requires some early mornings and late evenings to accommodate meetings, travel, events, and external constituent’s schedules.

Benefits

• Comprehensive no cost dental, and no cost vision insurance for employee and dependents
• Professional development is highly valued at the Rutgers University Foundation, where employees are encouraged to look across the organization to develop new skills and abilities for professional career progression
• Comprehensive medical
• $40 monthly cell phone reimbursement
• Parental leave
• 9 holidays, as well as paid time off between December 24 and New Year’s Day
• Office-centric hybrid work schedule
• Accrual of three weeks of annual vacation time, in addition to two personal holidays and three administrative leave days each year
• Significant tuition reductions
• 403(b) plan with matching employer contribution

Equal Employment Opportunity

It is Foundation policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment based on any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment.

COVID-19

Under Presidential Executive Order 14042, Executive Order on Ensuring Adequate COVID Safety Protocols for Federal Contractors, employees must be fully vaccinated prior to beginning employment with the Rutgers University Foundation.

The Foundation will consider requests for exemptions from the executive order’s vaccination requirement for medical or religious reasons. However, if you are not granted an exemption for a medical or religious reason, you must be fully vaccinated against COVID-19.