Assistant Director Jobs

THE POSITION

The City of Sacramento requires all newly appointed employees to be fully vaccinated against COVID-19 as a condition of employment. Candidates seeking an accommodation from this requirement will be considered on a case-by-case basis.

With supervisor approval, incumbents may be eligible for intermittent remote work; however, they must physically reside within the State of California with the ability to report to Sacramento-based physical worksites daily if required.

IDEAL CANDIDATE STATEMENT

The Assistant Director assists the department director in the management and direction of the operations of a department. This position interfaces with City Officials, Department and Division Managers, Boards and Commissions, City Council and other agencies; monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; ensures that projects and services are adhering to established plans, standards, and procedures; reviews all project activities, processes, and services; creates and implements policies governing the department's function, and assists in policy decisions that may have citywide impact; and designs and establishes outcome measures, customer service methods and processes.

The ideal candidate will bring extensive knowledge of the administrative and operational requirements of Convention & Cultural Services to the position. The ideal candidate will possess sufficient business and political acumen to successfully direct and implement strategic initiatives in service of departmental goals and programs. Given the large number of partner organizations that work closely with the department, excellent communication skills and a broad understanding of how the department and partners interact with one another is essential. As a direct supervisor of the Administrative Officers overseeing personnel and fiscal operations, the ideal candidate must have well rounded familiarity with both functions and strong leadership qualities, backed by experience. A demonstrated commitment to the development of the department’s culture that focuses on diversity, equity, and inclusion is a must. The ideal candidate will have a growth mindset, strong interpersonal skills, and a history of reliable and responsive service.

DISTINGUISHING CHARACTERISTICS

This management level classification may be populated with multiple incumbents citywide who exercise a broad range of authority over complex projects or programs. The Assistant Director operates from general directives or broadly defined missions as they relate to the Department's goals and objectives. This classification is distinguished from the director of the department in that the latter provides executive direction and oversight, and is the principal administrator of the department. The Assistant Director is authorized by the department director to act on their behalf on all aspects of department operations. This position differs from division manager classifications in that the latter oversee the operations of a division within a department, while the Assistant Director is responsible for all divisions within a department and has a broader scope of contact.

SUPERVISION RECEIVED AND EXERCISED

Limited direction is provided by the director of a department. The incumbent may supervise professional, technical, and/or support staff.

Essential Duties And Responsibilities

• Other duties may be performed as required; not all duties listed are necessarily performed by each individual holding this classification.
• Meets with the department director, division managers, and other key department staff to share information and discuss issues regarding projects, policies and programs, and to determine priorities and resource management issues on a regular basis.
• Provides consultation and oversight to the Department's strategic planning efforts and participates in planning/design teams to develop direction, recommendations, and strategies for department development and improvement initiatives.
• Directs the provision of services to safeguard the interest of the general public.
• Directs the provision of services that implements and enforces state laws and local ordinances/codes pertaining to field of department.
• Negotiates, arbitrates, and revolves program, project, and policy issues/conflicts with other departments and community/ business stakeholders.
• Plans, organizes, manages, leads, and evaluates the overall operations of the department. Under direction of the department director, has authority for support of all department staff.
• Reviews legislation and assures compliance with laws, regulations, statutes, and codes that impact department operations.
• Selects, assigns, trains, directs, and evaluates subordinate staff, including subordinate managers, supervisors, professionals, and others; discusses, negotiates, and resolves personnel issues/ conflicts with staff, unions, and labor relations.
• Attends City Council meetings; meets with the City Manager's Office and City Council regarding new programs, project/program status, sensitive/controversial issues; coordinates assigned activities with City Officials, other City departments, and outside agencies as appropriate; participates on committees and boards, and in community activities as assigned; outreach to community and industry, attends meetings, conferences, and workshops.
• Analyzes fiscal data to identify and project resource needs; recommends needed resources.
• Prepares complex statistical and narrative program reports, correspondence, and other documents.
• Develops priorities, approach, and strategies regarding organizational development/ improvement initiatives; develops, plans, and implements Department goals and objectives in accordance with the core purpose, mission, vision, and values of the organization; develops, recommends, and administers policies and procedures; identifies, develops, and implements initiatives to improve service delivery with other City departments and public/regional agencies.

Qualifications

Knowledge of:

• Technology and its application to efficient City operations.
• Principles of supervision, organization and administration.
• Federal, state, and local laws, standards, regulations, and policies pertaining to departmental operations.
• Budget preparation and administration.

Skill in:

• Leadership and mediation.
• Strategic organizational planning and management.
• Public speaking and meeting facilitation.

Ability to:

• Plan, direct, and supervise division operations and activities.
• Establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural backgrounds regardless of race, religion, age, sex, disability, or political affiliation.
• Assimilate and integrate the concerns, needs and desires of citizens, neighborhood associations, the development industry, and other City management.
• Analyze facts and exercise sound judgment in decision-making.
• Communicate effectively both orally and in writing.

EXPERIENCE AND EDUCATION

Experience

Seven years of progressively responsible professional administrative and analytical experience in municipal government, including five years of project management and supervision.

-AND-

Education

A Bachelor's degree from an accredited college with major coursework in public or business administration, political science, economics, urban or regional planning, engineering, or other related field. A Master's degree in one of these fields is desirable.

Substitution

Additional qualifying experience may be substituted for the required education on a year-for-year basis.

PROOF OF EDUCATION

Should education be used to qualify for this position, then p roof of education such as, but not limited to, university/college transcripts and degrees should be submitted with your application and will be required at the time of appointment . Unofficial documents and/or copies are acceptable.

An applicant with a college degree obtained outside the United States must have education records evaluated by a credentials evaluation service. Evaluation of education records will be due at time of appointment.

Special Qualifications

Driver License:

Possession of a valid California Class C Driver License at the time of appointment. Individuals who do not meet this requirement due to physical disability will be reviewed on a case-by-case basis.

THE SELECTION PROCEDURE

Please note, the City of Sacramento's preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently, including your spam and junk folders. All e-mail notifications can also be accessed through the governmentjobs.com applicant inbox.

• Proof of education such as, but not limited to, university/college transcripts and degrees should be submitted online with application. Proof of education will be required at time of appointment.
• Application: (Pass/Fail) - All applicants must complete and submit online a City of Sacramento employment application to the Employment Office by the final filing deadline :
• Supplemental Questionnaire: (Pass/Fail) - In addition to the City of Sacramento employment application, all applicants must complete and submit online responses to the supplemental questionnaire:
• Employment applications must be submitted online; paper applications will not be accepted.
• A resume will not substitute for the information required in the supplemental questionnaire.
• Interview Process : Human Resources will forward applications to the hiring department. Those determined to be the most qualified candidates will be invited to participate in an interview process.
• If "see resume" is noted in the "Work Experience" section; a resume will not substitute for the information required in the "Work Experience" section.
• Conditional Hire: Upon receipt of a conditional offer, the selected candidate must complete and pass LiveScan /fingerprinting ; and provide proof of receiving a complete COVID-19 vaccination. If applicable, candidates may also need to pass a pre-employment medical exam, controlled substance and/or alcohol test, and possess any required licensure or certification prior to receiving a start date from the Department. Failure to meet these prerequisites will be grounds for withdrawal of your conditional offer of employment.
• If applicants do not list current and past job-related experience in the duties area of the "Work Experience" section. Note: Qualifying experience is based on full-time experience (40 hours per week). Qualifying experience is calculated to the full-time equivalent (pro-rated if less than 40 hours/week ).
• Responses to the supplemental questionnaire must be submitted online; paper questionnaire will not be accepted.
• Possession of the minimum qualifications is not necessarily a guarantee of further advancement in the selection process.
• Position/ j ob titles will not be considered in determinin g eligibility for meeting the minimum qualifications for this position.
• Incomplete supplemental questionnaire will not pass the review process; omitted information cannot be considered or assumed.
• Employment applications will be considered incomplete and will be disqualified:
• Screening Committee : (Pass/Fail)- All applications received by the final filing deadline will be forwarded to the hiring department for review. The hiring department will select the most competitive applications for further consideration. Human Resources will only evaluate employment applications for the minimum qualifications, as stated on the job announcement, for applications selected by the hiring department.

Questions

For questions concerning this job announcement and the application process:

• Send an email to [email protected] ; or
• Visit the City of Sacramento Human Resources Department website at http://www.cityofsacramento.org/HR/Career-Opportunities ;
• Call the Human Resources Department at (916) 808-5726
• Please visit https://www.governmentjobs.com/Home/ApplicationGuide for a comprehensive, step-by-step guide to the application process.
• For technical support between 6 AM - 5 PM PT, contact Live Applicant Support at (855) 524-5627.

Bilingual Pay

Did you know that the City offers bilingual pay? That's right, most labor agreements offer the option of providing employees with bilingual pay if the department deems it to be operationally necessary.

Pension Reform Act

The City of Sacramento is covered by the California Public Employees' Retirement System, and as such, must adhere to the California Public Employee's Pension Reform Act (PEPRA) of 2013. Please note that the provisions within this act may affect or impact an applicant's eligibility and/or selection for open vacancies at the City of Sacramento.

Equal Opportunity Employer

The City of Sacramento is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

Additional Information

Civil Service Rules: http://portal.cityofsacramento.org/HR/Divisions/Administration/HR-Boards-Commissions/Civil-Service-Board

Union Contracts: http://portal.cityofsacramento.org/HR/Divisions/Labor-Relations/Labor-Agreements

Salary Schedule: http://portal.cityofsacramento.org/HR/Document-Library

Closing Date/Time: 8/2/2023 11:59 PM Pacific