Background
Background
Founded in 1863, Saint Mary's is a residential campus nestled 20 miles east of San Francisco in the picturesque Moraga Valley. Based in the Catholic, Lasallian and Liberal Arts traditions, Saint Mary's currently enrolls more than 3,100 students from diverse backgrounds in undergraduate and graduate programs. The De La Salle Christian Brothers, the largest teaching order of the Roman Catholic Church, guide the spiritual and academic character of the College. As a comprehensive and independent institution, Saint Mary's offers undergraduate and graduate programs integrating liberal and professional education. Saint Mary's reputation for excellence, innovation, and responsiveness in education stems from its vibrant heritage as a Catholic, Lasallian and Liberal Arts institution. An outstanding, committed faculty and staff that value shared inquiry, integrative learning, and student interaction bring these traditions to life in the 21st century.
Responsibilities
Responsible for adhering to the month-end, and year-end close deadline and accounting activities related to monthly reconciliation and analysis, as well as ensuring proper accounting of revenue recognition, account receivable aging, federal grants, and operating expenses.
Assist the Controller in preparing financial statements, including balance sheets, income statements, and cash flow reports. This involves gathering and analyzing financial data, ensuring accuracy and compliance with GAAP.
Assist the Controller in the annual tax preparation and documentation, and ensure compliance with relevant regulations and reporting requirements.
Assisting in the development and implementation of internal control procedures to ensure compliance and mitigate financial and audit risks.
Contributing to the enhancement of financial systems, reporting systems, processes, and controls to improve efficiency, accuracy, and effectiveness and implementing best practices.
Responsible for preparing and compiling analysis for quarterly committee meetings (investment, finance, audit, budget, board).
Collaborating with cross-functional teams, such as Advancement, Financial Aid, and other departments, to ensure effective communication and coordination.
Support and assist in supervising the Business Office for all related business functionality, cash flow management, and disbursement activities.
Assisting with ad hoc projects and initiatives as assigned by the Controller and CFO.
Key liaison with the external auditors in all required fiscal audit preparation.
Provide training and mentoring to the existing and new team members as appropriate.
Required
Experience and Qualifications
BS in Accounting, Finance, or equivalent degree
5 + years in higher education, non-profit or related field
Experience in managing and leading professional staff
Strong knowledge of fund accounting
Preferred: CPA
Skills/Abilities
Strong knowledge of fund accounting
Experience with Colleague general ledger software or related system
Excellent analytical skills
Advanced Excel skills
Highly organized with keen attention to detail
Excellent oral and written communication skills
Supplemental Information
Supplemental InformationApplication Instructions: Please apply online at
Include a cover letter that specifically addresses how you meet the qualifications and
are prepared to support the mission of the College
- In applying for a position, candidates sign a consent authorizing a broader inquiry which may include reference checks, a motor vehicle check, and a third party background check.
- A resume
- The name and contact information for three (3) professional references.
Saint Mary's is an equal employment opportunity employer. We support inclusive excellence and are committed to creating a safe and welcoming community for all.
College policy prohibits discrimination based on race, color, religion, national origin, ancestry, age, gender, sexual orientation, marital status, medical condition, physical or mental disability, gender stereotyping, and gender identity, taking a protected leave (e.g. family medical or pregnancy leave), or on any other basis protected by applicable laws.
Saint Mary's College annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Saint Mary's College Report, please go to the Public Safety website at
Who is eligible for our insurance under our current policy:
Full Time Benefits: Staff employees who work a minimum of 1,560 hours per year (80% of full time non-exempt and 75% for exempt) and faculty teaching 6 or more courses per academic year.
Eligible Dependents: Legally married spouses / Domestic partnerships registered by the state and Qualifying children (up to age 26)
Participation in the benefit programs begins the first of the month following your date of hire.
Saint Mary's College provides resources to help you balance work & life and encourages healthy living through on campus classes such a yoga, provides faculty and staff access to exercise areas, and provides discounts through our benefits plans. As a member of the SMC faculty and staff you have access to the library, Hearst Art Gallery, as well as discounts to our bookstore, food services, Cultural events and activities on campus and businesses in the Lamorinda Area.
Salary: Salary is competitive with other non-profit higher education institutions and commensurate with qualifications, experience, budget and internal equity considerations. Rank and placement will be determined by demonstrated evidence of teaching, research, and scholarship.
Excellent benefits package, including health, dental, vision, life, and long-term disability insurance; tuition remission available to eligible faculty and their dependents; a variety of leave programs and a generous TIAA/CREFF retirement program.
For more information on the Benefits of Saint Mary's College, send your questions to
[email protected].
