Assistant Contracts Administrator Jobs

Company Description

Gryphon Scientific is a small, growing consulting business with a unique focus on physical and life sciences, public health, and program management and evaluation. We capitalize on our staff’s rich, past experience in the laboratory, in policy shops and in the field to tackle projects with complex technical challenges. Our projects drive policy changes in security, preparedness, and science policy at the highest levels of US government. Abroad, we advise governments in the developing world on how to cope with daunting public health challenges. Our aim is to improve the health and safety of populations world-wide.

Gryphon strongly encourages collaboration across disciplines, throughout the company, and between junior and senior staff. Personal and professional development are actively supported through opportunities to work across a wide range of projects. The energy of our small business environment, as well as our commitment to technical excellence, attracts staff with interesting and impressive backgrounds as well as recent graduates seeking a challenging and rewarding career. Gryphon boasts a friendly work environment, a comprehensive employee benefit package, and places an emphasis on work-life balance, which has yielded excellent employee retention. We are committed to attracting and retaining a diverse staff and will honor your experiences, perspectives and unique identity. The company is headquartered in Takoma Park, MD but provides remote working opportunities for its employees.

Description

Gryphon Scientific is seeking an Assistant Contracts Administrator. Work with the Director of Contracts for a small and growing federal research contracting organization. Support our staff of 80 scientists and non-technical personnel in proposal development and contract administration.

Requirements

Pre-Award Contract Support For Proposals

• Support data calls for proposal efforts providing resumes, capability statements, and labor rate information as needed
• Support the development of Business/Price proposal volumes that address project requirements, are consistent with government regulations and company policies
• Review solicitations and summarize compliance needs for proposal leads

Post-Award Support

• Review and negotiate non-disclosure agreements, teaming agreements, consultant agreements and subcontract agreements (when Gryphon is a subcontractor or prime contractor with subcontracts); ensure that subcontract budgets fit the available contract resources and track the commitments
• Track and review expenditures with PIs upon request
• Manage Purchase Orders for all new and modified agreements
• Cross-train with finance to assist in travel expense processing
• Track contract end dates and assist PIs in tracking budgets as contracts near end date; develop plans to avoid overruns
• Assist PIs in budgeting their projects and enter baseline budgets and all subsequent changes in our accounting system
• Assist with set-up of new projects; summarize compliance needs for PIs
• Promptly update all contract budgets as needed

Minimum Qualifications:

• Solid working knowledge of Federal contracting legislation and regulations including FAR and CAS
• Experience processing and submitting grant and contract applications
• A minimum of two years of government contracts administrative experience
• Proficient in Microsoft Office (Word, Excel, Teams, Sharepoint)

Preferred Qualifications And Skills

• Excellent oral and written communications
• Strong attention to detail and ability to multi-task in a fast-paced environment
• Effective interpersonal and time management skills
• Ability to develop collaborative business relationships, externally and internally
• Bachelor's degree
• Strong organizational, analytic, and problem-solving skills

Benefits

Gryphon Offers:

• Parental leave
• Options for in-person (in the District of Columbia (DC) metropolitan area), hybrid or remote work (within the U.S.)
• Continuing education benefits (after 6 months of employment)
• Company paid disability, and life insurance
• Wellness benefits (funds gym memberships, exercise classes, etc.)
• Fully paid health, dental and vision insurance for staff, and discounted rates for family members
• Paid time off, in addition to 10 paid holidays
• Flexible Spending Account (FSA)
• Generous year-end profit sharing and performance bonuses
• 401K with 3% match (after 6 months of employment)
• Flexible working hours

Salary Range: $55,000 - $65,000