Administrative Support Assistant Jobs

Duties

• Prepares summaries of incoming communications including public comments. Notifies Legal Counsel and Associate Legal Counsels of approaching deadlines.
• Makes all necessary arrangements for travel, arranges schedule of visits, makes transportation and hotel reservations, and notifies organizations and officials to be visited.
• Develops, maintains, and communicates calendars for rotating duties among the lawyers of the OLC, as well as calendars for the Legal Counsel and Associate Legal Counsels.
• Composes administrative correspondence and proofs documents for the Legal Counsel and Associate Legal Counsels. Manages acceptance of invitations, cancellation of meetings or conferences, and sharing of OLC and EEOC resources.
• Maintains time and attendance for OLC employees through all relevant online systems. Develops expertise in these systems to respond to questions and resolve special challenges.
• Reviews incoming materials via EEOC's confidential Document Management System (DMS) and forwards material to the Legal Counsel or Associate Legal Counsels.
• Provides backup for the Administrative Officer of the Office of Legal Counsel.
• Receives all visitors and telephone calls to the Office of Legal Counsel and arranges security and meeting rooms for visiting groups. Communicates with members of the public, and representatives of other federal agencies and EEOC stakeholders.
• Implements, updates, and utilizes complex, online tracking systems to log, distribute, and ensure timely replies to incoming communications of all sorts to OLC.
• Organizes and manages the subject matter, correspondence, and confidential files for the Legal Counsel and the Associate Legal Counsels.

Requirements

Conditions of Employment

• Suitable for Federal employment, determined by a background investigation
• Males born after 12-31-59 must be registered for Selective Service
• Must be a U.S. Citizen or National
• May be required to successfully complete a probationary period

How You Will Be Evaluated

• Signature and false statements
• You will receive an email notification when your application has been received for the announcement.
• Financial suitability
• Your Resume showing work schedule, hours worked per week, dates of employment and duties performed.
• Reasonable accommodation policy
• Veterans' Preference documentation, if applicable (e.g., DD-214 Member Copy 4 showing type of discharge/character of service; Current Active-Duty members must submit a certification of expected discharge or release from active duty under honorable conditions dated within 120 days; SF-15 Form and related documentation; VA letter.)
• To verify the status of your application, log into https://login.usajobs.gov/Access/Transition select the Application Status link and then select the More Information link for this position. The Application Status page will display the status of your application, the documentation received and processed, and your responses submitted to the online application. Your uploaded documents may take several hours to clear the virus scan process.
• Selective Service
• You will be taken to an online application. Complete the online application, verify the required documentation, and submit the application.
• Cover Letter, optional
• Equal Employment Opportunity (EEO) Policy
• Privacy Act

• Fair and Transparent

  The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

  • Equal Employment Opportunity (EEO) Policy
  • Reasonable accommodation policy
  • Financial suitability
  • Selective Service
  • New employee probationary period
  • Signature and false statements
  • Privacy Act
  • Social security number request
• Social security number request
• Career Transition Assistance Program/Interagency Career Transition Assistance Program documentation, if applicable (e.g. Certification of Expected Separation, Reduction-In-Force Separation Notice, or Notice of Proposed Removal; SF-50 that documents the RIF separation action; and most recent performance appraisal.
• Military Reserve or National Guard Technician Special Disability Retirement Annuity under 5 U.S.C. 8337(h) or 8456: Certification of special disability retirement annuity from a military department or National Guard Bureau AND Separation SF-50 of the last position held.

• How to Apply

  To apply for this position, you must complete the online application and submit the documentation specified in the Required Documents section.
  The complete application package must be submitted by 11:59 PM (EST) on 05/24/2023 to receive consideration.
  To view the Assessment Questionnaire before applying online, click on this link: https://apply.usastaffing.gov/ViewQuestionnaire/11968803
  To begin, click Apply Online to access an online application. Follow the prompts to select your USAJOBS resume and/or other supporting documents. You will need to be logged into your USAJOBS account or you may need to create a new account.

  • You will be taken to an online application. Complete the online application, verify the required documentation, and submit the application.
  • You will receive an email notification when your application has been received for the announcement.
  • To verify the status of your application, log into https://login.usajobs.gov/Access/Transition select the Application Status link and then select the More Information link for this position. The Application Status page will display the status of your application, the documentation received and processed, and your responses submitted to the online application. Your uploaded documents may take several hours to clear the virus scan process.

  
  ADDITIONAL INFORMATION:
  The EEOC provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please contact the HR Specialist listed in this vacancy. The decision on granting reasonable accommodation will be made on a case-by-case basis.TTY users may contact us via the Federal Relay Service, 1-800-877-8339.

  Agency contact information

  EEOC Jobs

  Email

  [email protected]

  Address

  Equal Employment Opportunity Commission
  131 M Street, NE
  Washington, DC 20507
  US

  Next steps

  The questionnaire will assess your qualifications for the job, and will be used to identify the best qualified applicants to be referred to the hiring manager for further consideration and possible interviews. Your ratings in this Assessment Questionnaire are subject to evaluation and verification based on the documents and references you submit. Later steps in the selection process are specifically designed to verify your ratings. Deliberate attempts to falsify information may be grounds for not selecting you or for dismissing you from the position/agency during the probationary period.
  Once your online application is submitted you will receive a confirmation notification by email. Your application will be evaluated. You will receive another notification about the status of your application.
  We expect to make a job offer within 40 days after the closing date of the announcement. After making a tentative job offer, we will conduct a suitability/security background investigation.
  

• Worker's Compensation Separation: Agency certification of inability to place employee AND Notification of Separation OR Separation SF-50.

• Required Documents

  As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.

  To apply for this position, you must provide a complete Application Package which includes:

  • Your Resume showing work schedule, hours worked per week, dates of employment and duties performed.

  • Cover Letter, optional

  • Veterans' Preference documentation, if applicable (e.g., DD-214 Member Copy 4 showing type of discharge/character of service; Current Active-Duty members must submit a certification of expected discharge or release from active duty under honorable conditions dated within 120 days; SF-15 Form and related documentation; VA letter.)

  • Career Transition Assistance Program/Interagency Career Transition Assistance Program documentation, if applicable (e.g. Certification of Expected Separation, Reduction-In-Force Separation Notice, or Notice of Proposed Removal; SF-50 that documents the RIF separation action; and most recent performance appraisal.

  • Worker's Compensation Separation: Agency certification of inability to place employee AND Notification of Separation OR Separation SF-50.

  • Disability Annuity Termination: Notification from OPM of disability annuity termination AND Separation SF-50 of the last position held.

  • Military Reserve or National Guard Technician Special Disability Retirement Annuity under 5 U.S.C. 8337(h) or 8456: Certification of special disability retirement annuity from a military department or National Guard Bureau AND Separation SF-50 of the last position held.

  • Current or Former Political Appointees (if applicable) - The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently or have been a political Schedule A, Schedule C or Non-Career SES employee in the Executive Branch within the last 5 years, you must disclose this in your application package.

  Failure to submit any of the above mentioned required documents will result in loss of consideration due to an incomplete application package. It is your responsibility to ensure all required documents have been submitted.

  If you are relying on your education to meet qualification requirements:

  Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

  Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

• Current or Former Political Appointees (if applicable) - The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently or have been a political Schedule A, Schedule C or Non-Career SES employee in the Executive Branch within the last 5 years, you must disclose this in your application package.
• New employee probationary period
• Disability Annuity Termination: Notification from OPM of disability annuity termination AND Separation SF-50 of the last position held.
• BenefitsA career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits. Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

Required Documents