Administrative Specialist (Part-Time) Jobs

Position Summary

Responsible for accurately processing, distributing, and maintaining production and operations related information for the Table Rock Division. Provides support to Controller in monthly financial close. The individual also provides general administrative support and back-up to assigned personnel and departments in a 24/7 manufacturing environment.

HOURS: Part-time, approximately 24 hours per week.

Major Tasks

• Maintains computer MSDS records.
• Proofreading and editing correspondence and other documents
• Generating and/or editing reports, charts and graphs
• Receives and processes product, inventory, materials and/or sales information. Reviews and verifies all paperwork to ensure accuracy and consistency. Enters and tracks required information into the Company computer systems.
• Performs other duties as assigned.
• And maintaining filing systems.
• Perform administrative tasks, as assigned by the Controller, in support of Scheduling, Purchasing, Accounting and Sales.
• Assists with month-end reporting and accounting close requirements, which includes performing physical inventory counting, reconciling inventories, analyzing mill activity reports and providing accurate support documents for various Journal Entries.
• Responsible for supporting and adhering to company policies and procedures.
• Performs other miscellaneous filing and administrative support, which may include composing routine letters and memoranda
• Actively involved in the evaluation of system and process enhancements.
• Compiles production, shipping, labor, mill order information while analyzing mill activity reports to generate a variety of reports and schedules. Distributes reports to appropriate staff.
• Works with Controller to analyze General Ledger postings, specific focus related to inventory and costing postings in AX 12 Phase 2. Work with Controller to investigate and resolve variances.
• Prepares other paperwork such as purchase requisitions and shipping documents, reviews for accuracy and distributes to appropriate staff and locations.
• Greets guests and provide phone coverage for general phone line.

Skill Requirements

• Must be able to work in a team environment and produce results in conjunction with fellow team members.
• Strong computer skills in Excel required, including experience creating and using pivot tables as well as proficiency in sorting, filtering and analyzing large sets of data.
• Proficiency in Microsoft Office Suite and Access and the ability to learn and use Microsoft Dynamics AX 2012.
• High School diploma or equivalent with a minimum of two years of related experience
• Must have the ability to establish and maintain effective working relationships. Must be able to work independently with limited supervision.
• An Associate’s degree in Accounting/Business Administration is preferred.
• Attention to detail and the ability to conduct work in a timely, accurate, and organized manner are required.
• Must be able to communicate well both verbally and in writing with all levels of personnel and management.