Administrative Manager Jobs

Duties

Directly manages and supervises assigned functional areas, including but not limited to budget, finance, space and facilities, procurement, human resources, and other departments to be determined by the Clerk of Court.

Provides leadership to supervisors of assigned responsibilities and the administrative staff district wide through coaching, mentoring, feedback, providing resources, facilitating communication, and fostering teamwork.

Establishes standards, prepares performance evaluations for direct reports, coordinates staff efforts, and monitors and ensures timely compliance with deadlines.

Advises the Clerk and Chief Deputy on matters affecting the reporting units as well as the functioning of the entire Clerk's Office, including guidance on judiciary policy, explanations of processes, and potential consequences.

Proposes, develops, communicates, and evaluates administrative policies and procedures to enhance the productivity and effectiveness of the Clerk's Office, including but not limited to performance management, strategic planning, training, space and facility needs, long-range space planning, internal controls, and emergency preparedness.

Develops organizational goals and objectives, priorities, and deadlines, and identifies needed areas of change.

Supervises the reporting and accounting of all money received in and processed through the district including filing fees, fines and restitution payments, registry deposits, cash bonds, appropriated funds, and non-appropriated funds.

Supervises preparation and submission of financial and budget reports and plans relating to all aspects of the Court's fiscal operations.

Acts as certifying officer for dispersal of funds including payments of appropriated funds, under the direction of the Clerk.

Interprets and applies the appropriate statutes, rules, and operating procedures, including the Guide to Judiciary Policy and local internal policies and controls.

Acts as a liaison and interacts with the Administrative Office, Federal Judicial Center, other courts, court units, the bar, government agencies, judges, and the public to resolve complex issues.

Performs other duties, special projects and assignments as needed for the Clerk and Chief Deputy.

Travel within the district, which includes divisional offices Alexandria, Richmond, Norfolk and Newport News is required.

Requirements

Conditions of Employment

• Employees are required to adhere to the Code of Conduct for Judicial Employees .
• Employees are required to use Electronic Fund Transfer (EFT) for payroll deposit.
• Employees will be hired provisionally pending the results of a background investigation.
• Employees must be United States citizens or eligible to work in the United States.
• Positions with the United States District Court Clerk's Office are Excepted Service appointments. Excepted service appointments are At-Will and can be terminated with or without cause by the Court.

Qualifications

The successful candidate will be a mature, ethical leader and motivator who possesses excellent judgment, integrity, and tact. He or she will be highly motivated, articulate, flexible, organized and able to clearly describe their leadership style, vision, and values. The successful candidate will show initiative, have proven experience in promoting and inspiring a culture of high performance and continuous improvement, and always maintain a professional appearance and demeanor.

Required Qualifications

• Proven experience in strategic planning, and project management functions in a medium to large organization;
• A minimum of six years employment experience that includes at least three years of substantial and progressively responsible management experience in federal, state, or local administration environment that provided an opportunity to gain strong human relations skills, the ability to exercise sound judgment, and a thorough knowledge of the basic concepts, principles, and theories of human resource and organizational management;
• Proven experience in managing three or more of the following functions: budget, finance, procurement, space and facilities, and human resources;
• Experience in proposing and implementing innovative solutions to workplace challenges to facilitate organizational change;
• Excellent oral and written communication skills;
• A demonstrated commitment to developing a supportive and harmonious team environment.
• Ability to balance the demands of varying workload responsibilities and deadlines;
• Proficiency in key business software applications such as Word, Excel, and PowerPoint; and,
• A performance history that demonstrates outstanding interpersonal, problem solving, conflict resolution, and organizational leadership skills;
• Strong analytical and project management abilities;

Preferred Qualifications:

• Experience managing multiple offices in different geographic locations.

Education

A minimum of a bachelor's degree in business, human resources, finance, criminal justice, management, behavioral science, political science, court or public administration, or related discipline appropriate to this position is required. Completion of a postgraduate degree in public, business, or court administration is preferred and may be substituted for one year of the required experience.

Additional Information

To view the full job announcement please visit our website at https://www.vaed.uscourts.gov/ .

The United States District Court is an Equal Opportunity Employer.