Administrative Coordinator Jobs

Who We Are
The Atlanta Community Food Bank is working to end hunger in our community with the food, people and big ideas needed so that no one worries where their next meal is coming from. Since 1979, we’ve been providing food for a growing network of nonprofit partners – including food pantries, community kitchens, childcare centers, night shelters and senior centers. We currently serve more than 700 partners in 29 counties across metro Atlanta and north Georgia.
Where You’ll Work
Facilities / Supply Chain
About The Role
The individual in this role should be a master multi-tasker committed to providing excellent experiences to internal and external stakeholders. The successful candidate will be charged with overseeing incoming calls, filing, scheduling, coordination of meetings, lunches and conferences, obtaining office supplies, and working on special projects as needed to support employee engagement activities at the Food Bank. The Administrative Coordinator will deal with a diverse group of external callers and visitors, as well as, internal contacts at all levels of the organization. Independence, good judgment, and a high level of discretion are required to plan, prioritize and organize a diversified workload.
What You’ll Do
Provides Excellent Support & Service to Internal & External Stakeholders

• Greets and directs all visitors to the building; responds to callers and communicates information and troubleshoots issues as needed.
• Maintains reservation calendar for internal and external stakeholders, with all required documentation, as needed.
• Supports coordination of meetings and training sessions, including room reservations, and meeting invitations, ordering meals for meetings as requested.
• Monitors requests for space in a timely manner; obtains contracts and evidence of insurance as needed for external groups.
• Serves as the back-up to the Receptionist.
• Maintains adequate inventory of supplies for designated/assigned spaces.

Administrative Coordination

• Assists in the coordination of meetings and office events including support for the Executive Leadership team as needed for events and on-site meetings with external stakeholders.
• Processes mail, invoices/check appropriately, supports processes for employee cash advances, food assistance, and the like.
• Prepares presentations, org charts, memos, letters and other documents to support employee communications, meetings, and the onboarding process
• Records Management – organized and accurate.
• Oversees ordering of office supplies and consistently maintains adequate levels of supplies and office equipment.

Our Inclusive Hiring Process
At the Atlanta Community Food Bank, we are dedicated to building a diverse and inclusive workplace. We understand that skills can be gained through a variety of experiences – educational and work. Towards that end, our Inclusive Hiring process is grounded in a skills based hiring approach. That means, we are looking for resumes that demonstrate key transferrable skills that can be applied to our job roles to support both our mission and culture.
Key Competencies we look for in All our Food Bankers are:

• Decision Making
• The Ability to Navigate Change
• Accountability
• Customer Focus

If you’re excited about this role and can clearly demonstrate these and the other skills named below, we encourage you to apply. You may be just the right candidate for this or other roles!
What You’ll Need: Skills and Experience your resume should demonstrate:

• Must be able to demonstrate experience with professional verbal communications skills and exceptional customer service skills to a diverse group of internal and external stakeholders
• Must have working experience with PowerPoint to create standard presentations using templates, creating documents in Word, and executing data entry in Excel
• Must have proven experience with multi-tasking, coordinating, and communicating with stakeholders to execute projects and/or events and using discretion in maintaining confidential information

This role may be a fit for you if you:

• Are able to juggle multiple projects and deadlines simultaneously.
• Have excellent verbal and written communication skills
• Have a high level of flexibility and ability to work as a team member and have excellent customer service skills when engaging with both internal and external constituents

And You'll Love This Position If

• Enjoy a fast-paced work environment
• You are by nature?- a quick learner, detail oriented and have super organizational skills;

There May Be Some Physical Demands And Travel

• Employee is?routinely required to lift 25 lbs.
• The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Expectation
We are committed to providing employees with an environment of mutual respect in which the values of Diversity, Safety, Continuous Improvement, and Hard Work are supported and encouraged.? We work diligently to engender fairness, responsibility, trustworthiness and teamwork to advance our mission: To fight hunger by engaging, educating and empowering our community.?
Final Thoughts
Don’t meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At the Atlanta Community Food Bank, we are dedicated to building a diverse, inclusive, and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles.
#zr