Administrative Associate Iii - Supply Chain Management

• Schedules appointments and meetings and maintains calendars for physician/supervisor(s). Reserves meeting locations, orders supplies and equipment and prepares agenda. Prepares travel arrangements. Assists in organizing and scheduling conferences, seminars and other programs or events.
• Maintains departmental files, records and databases. Enters information from source documents into databases and/or spreadsheets, compiling, printing and distributing reports, mailing labels and other information as needed. Maintains department/office library of reference books, journals, slides, films and other materials.
• Transcribes and types correspondence, forms, reports, manuscripts and other materials involving complex scientific, technical and/or specialized. Prepares documents requiring stylized formats and lettering or graphics using specialized software. Proofreads and edits materials for grammar, punctuation and spelling.
• Plans, prioritizes and delegates work assignments and monitors performance, providing feedback and guidance as needed. Serves as a resource on departmental policies and procedures and provides assistance in resolving administrative issues. Trains and orients new personnel.
• Assists supervisor with projects and preparation of complex reports and documents.
• Prepares, routes, and tracks routine administrative forms and documents. Route materials for required authorizations and monitors receipt by final destination. Communicates with other hospital departments to resolve delays and errors.
• Answers, screens and routes calls and greets and directs visitors and staff. Provides routine information within scope of knowledge and authority. Receives, screens and drafts responses to correspondence.
• Monitors and maintains office equipment and supply inventory. Reorders office supplies and requests equipment repair services as needed. Receives and reconciles supply orders and invoices, identifying and resolving delays, billing errors or discrepancies. Communicates with hospital support service departments to request needed services.

To qualify, you must have: