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Administrative Assistant/Document Control Clerk
Company | Doyon, Limited |
Address | Fairbanks, AK, United States |
Employment type | FULL_TIME |
Salary | |
Category | Oil and Gas |
Expires | 2023-09-07 |
Posted at | 8 months ago |
This position primarily provides administrative support to the project management team. The Administrative Assistant/Document Control Clerk will work with highly sensitive, private and confidential company and personnel information and records. Job requirements include exceptional organizational skills, attention to details, routinely copying and filing documents, and a clear understanding of the importance to collect and uniformly file documents in accordance with the implemented filing matrix and safekeeping protocols. Accordingly, this position must at all times uphold and preserve this confidentiality and secure and safeguard all records.
- Other duties as assigned
- General filing
- Understand, practice and continually lead by example Doyon Associated’s commitment to zero incident safety and environmental culture
- Maintain and follow procedures for collecting, filing and safekeeping project documentation
- Maintain project controlled documents in accordance with instructions from the project management team and Business Manager
- Undertake special projects as requested by project management team members and Business Manager
- Input data as needed on a daily basis as directed
- Provide all other clerical assistance to project management team
- Ensure all required office supplies are readily available
- Safety and Security – Promotes a safe work environment for co-workers and customers.
- Customer Service – Identifies and responds to current and future client needs by providing excellent service to internal and external clients.
- Corporate Values- Understand, embraces, and integrates Doyon corporate values into everyday duties and responsibilities.
- Teamwork – Resourceful team player that builds, strengthens, and maintains collaborative relationships with others inside or outside the organization.
- Commitment to Excellence – Identifies what needs to be done and takes action to achieve a standard of excellence beyond job expectations.
- Analytical Skills – Ability to analyze and improve work processes and documentation workflow.
- Attention to Detail – Ensures one's own and other's work and information are complete and accurate.
- Judgment – Displays willingness to make decisions, exhibits sound and accurate judgment and makes timely decisions.
- Planning/Organizing – Ability to organize and prioritize daily work, including tracking and managing numerous and varied tasks, uses time efficiently and develops realistic action plans; has ability to manage multiple priorities and projects simultaneously. Ability to set and achieve goals and meet deadlines.
- Safety and Security – Actively promotes and personally observes safety and security procedures and uses equipment and materials properly.
- Communication Skills – Listens, writes, and speaks effectively, and positively relates and interacts with co-workers and others. Professional and open communication is required by all. Ability to recognize and accurately communicate important issues and questions to appropriate staff personnel.
- Problem Solving – Ability to define problems, collect data, establish facts, and draw valid conclusions.
- Quality Management – Looks for ways to improve and promote quality and demonstrates accuracy and thoroughness. Ability to successfully and accurately perform duties and responsibilities with minimal direct supervision. Ability to proactively work in a high paced, deadline oriented environment.
- Confidentiality – Full and complete knowledge and understanding that highly sensitive, private and confidential data requires handling with the utmost discretion.
- High School Diploma or GED.
- 1 year of project experience preferred.
- Ability to learn, understand, and effectively use client and DAL’s corporate management information systems.
- Must have a strong working knowledge of computers and proficiency in all Microsoft Office Suite programs.
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