Administrative Assistant/Data Coordinator

Position Title

Administrative Assistant/Data Coordinator

GENERAL STATEMENT OF THE FUNCTION

All Hinds Community College employees must commit to the Caring Campus approach to student engagement and daily apply these general behavioral objectives: listen to student questions and concerns with a positive attitude and make meaningful connections with students

Qualifications Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education And/Or Experience

Must have Associates Degree; Bachelor's Degree is preferred.

ESSENTIAL DUTIES AND RESPONSIBILITIES , Include The Following.

Other duties may be assigned.

• Assist in the preparation of regularly scheduled reports
• Attention to detail and problem-solving skills
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
• Submit and reconcile expense reports
• Working knowledge of office equipment, like printers and fax machines
• Knowledge of office management systems and procedures
• Empathetic and positive relationship builder.
• Excellent time management skills and the ability to prioritize work
• Ability to work with others effectively.
• Positive customer service skills.
• Order office supplies and research new deals and suppliers
• Plan meetings and take detailed minutes
• Ability to work as a team player in a diverse working environment.
• Answer and direct phone calls
• Must be able to follow oral and written directions and have the ability to establish effective working relationships with high school and college faculty and students.
• Provide general support to visitors
• Maintain contact lists
• Strong organizational and conflict management skills.
• Excellent written and verbal communication skills
• Maintain knowledge of diversity-related issues, legislation, and best practices.
• Write and distribute email, correspondence memos, letters, faxes, and forms
• Other duties as may be assigned.
• Data Entry
• Organize and schedule appointments
• Weekend work
• Act as the point of contact for internal and external clients
• Submit reports timely and as required.
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Update and maintain office policies and procedures
• Knowledge, skills, and abilities sufficient to perform the function of the position as outlined.
• Develop and maintain a filing system
• Book travel arrangements
• Understanding of and ability to work with low-income, first-generation, and at-risk students.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hand to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee frequently is required to stand, walk, sit, taste and smell. The employee is frequently required to sit.

The employee is occasionally required to stand; walk; and stoop, kneel, crouch, or crawl.

The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those

an employee encounters while performing the essential functions of this job.

The noise level in the work environment is usually moderate, and the employee is occasionally required to perform job responsibilities in the outdoors and off site.

We promote a culture of inclusion for all employees that respects individual strengths, ideas, and capabilities. We believe that our differences enable us to make better decisions, drive innovation, and deliver better results .

Mission

Hinds Community College is committed to moving people and communities forward by helping develop their purpose, passion and profession.

Vision

Hinds Community College will be a catalyst to create a competitive economy and a compelling culture for Mississippi.

Values

Hinds Community College Aspires To The Following IDEALS

• Excellence
• Integrity
• Diversity
• Leadership
• Stewardship
• Accountability

In compliance with Title VI of the Civil Rights Act of 1964, Title IX, Education Amendments of 1972 of the Higher Education Act, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990 and other applicable Federal and State Acts, Hinds Community College offers equal education and employment opportunities and does not discriminate on the basis of race, color, national origin, religion, sex, age, disability or veteran status in its educational programs and activities. We recognize our responsibility to provide an open and welcoming environment that fosters a culture of diversity, equity, and inclusion for employees and students to collaboratively learn, work and serve our communities.

Full Time/Part Time

Full time

Position Type

12 Month 260 Days

Job Classification

Upward Bound

Scheduled Hours

37.5