Administrative Assistant - Transportation Warehouse Management

HealthRIGHT 360 gives hope, builds health, and changes lives for people in need by providing comprehensive, integrated, compassionate care that includes primary medical care, mental health services, and substance use disorder treatment.

Benefits And Perks

• HR360 offers a robust benefits package, including PTO, 15 paid holidays, commuter benefits, retirement plans, and more!
• Work with mission driven, compassionate colleagues and make a difference every day in the work that you do.
• Employees qualify for public loan forgiveness programs
• Training and professional development opportunities

Job OverviewThis Is a Union Position.

The Transportation and Warehouse Departments are vital parts of HealthRIGHT 360's operations, and are primarily responsible for the following:

• Receiving, managing and delivering the inventory of purchased goods and in-kind donations, including equipment, furniture, food and supplies.
• Providing safe transportation for clients to increase access to needed services.

Assists with transportation between all of HealthRIGHT 360's Northern CA programs. Transportation assistance includes: transporting clients, equipment, documents, and supplies. Assists with warehouse inventory tracking, auditing, shipping/receiving, and ordering process.

Key Responsibilities

Transportation Responsibilities: Coordinates with driver(s) to transport clients and various freight runs, errands etc. As needed, safely transports participants in company provided vehicle, following all applicable federal and state driving laws. Responsible for ensuring routine vehicle maintenance including inspections, interior and exterior cleaning and pumping gas. Maintains all required documentation. Support driving staff by filling in when needed.

Warehouse & Inventory Responsibilities: Assist the Operations Manager in performing warehouse storage, shipping, and receiving of in-kind donations, purchasing products, and all other agency inventory-related tasks. Screens and completes facility requests. Ensures that merchandise is secure and properly stored. Processes, sorts, evaluates and tests donations. Ensures safety of warehouse. Assists with loading and unloading trucks. Drives and assists with product pickups as needed. Assists with facility upkeep.

Administrative Responsibilities: Assists with dispatching and scheduling of vehicles. Schedules maintenance and repairs for vehicles. Prepares vehicle related reports and forms. Enters and/or ensures the entry of transportation activities in company database, files related paperwork, maintains and prepares vehicle usage reports and logs. Maintains and reconciles invoicing and backup documentation for transportation services. Maintains accurate vehicle documentation with guidelines established by HealthRIGHT 360 to satisfy internal and external evaluating requirements. Communicates with facilities on status of orders.

Treatment Setting Responsibilities: Performs crisis intervention and communicates with treatment team as unforeseen situations arise. Maintains appropriate staff/participant boundaries at all times. Performs periodic house runs to ensure and maintain the safety and security of the facility as needed. Assists with warehouse pick-ups. May work evening, weekends and holidays as needed.

And, other duties as assigned.

Education And Knowledge, Skills And AbilitiesEducation And Experience Required

• Valid California Driver's license (Class B license preferred).
• Ability to clear and maintain agency vehicle insurance coverage.

Background Clearance Required

• Must not be on active parole or probation.
• Ability to pass and maintain a CDCR security clearance, includes FBI and DOJ.

Knowledge Required

• Clear understanding of appropriate staff/client boundaries.
• Knowledge of vehicle safety and maintenance.
• Culturally competent and able to work with a diverse population.
• Strong proficiency with Microsoft Office applications, specifically Word, Excel, Outlook and internet applications.
• Knowledge of transportation equipment for physically disabled.

Skills And Abilities Required

• Able to communicate well at all levels of the organization including working with organization leadership and high-level representatives of partner organizations.
• Integrity to handle sensitive information in a confidential manner.
• Ability to enter data into various electronic systems while maintaining the integrity and accuracy of the data.
• Strong initiative and enthusiasm and willingness to pitch in whenever needed.
• Able to work within a frequently changing project scope while maintaining overall direction and structured priorities.
• Action oriented.
• Outstanding ability to follow-through with tasks.
• Ability to operate forklift and pallet jack.
• Ability to work cooperatively and effectively as part of interdisciplinary team and independently assume responsibility.
• Ability to read and interpret maps.
• Excellent verbal, written, and interpersonal skills.
• Excellent organization skills and ability to multitask and juggle multiple priorities.
• Professionalism, punctuality, flexibility and reliability are imperative.
• Strong problem-solving skills.

Desired

• Bilingual.

In compliance with the California Department of Public Health's mandate, all employees must be able to provide proof of COVID-19 vaccination. Medical and religious exemptions are available.

We will consider for employment qualified applicants with arrest and conviction records.