Administrative Assistant - To Legal Department

Administrative Assistant - Consumer Goods, Aerospace Adhesives 10156

• No COVID restrictions, work Onsite

Requirements

• Ability to stand for extended periods of time
• Self-starter with good organizational skills
• 3-5 years of administrative experience, preferably in a fast-paced environment reporting to multiple stakeholders
• Strong interpersonal skills including written and oral
• Associates degree in related field
• Proficiency with Microsoft Office Suite
• Ability to lift up to 50 pounds on occasion
• Good multi-tasking skills
• Possess discretion and confidentiality

Responsibilities

• Make business travel arrangements, prepare travel expenses for leadership and/or team members
• Provide financial support on a department/project level, monitoring budget spend, raising and approving requisitions/invoices. Provide information by answering questions and requests within the organization and team
• Assist Leadership Team with scheduling, maintaining calendar, travel arrangement and any clerical support
• Arrange business-critical internal/external events, including itineraries, accommodation, registration, etc
• Perform any additional clerical duties as required by management
• Act as point of contact for internal/external enquiries by phone and email, initiate action (answer, sort, etc.) and assess issue urgency
• Assist with receiving and shipping department to manage incoming and outgoing post
• Organize and schedule meetings; take minutes and be proactive with action items as needed
• Research, compiles and issues special reports, financial data, presentations etc.
• Work in conjunction with the Human Resources department as neede
• Assist with coordinating employee engagement and volunteer activities
• Manage leadership's calendar and paperwork, ensure timeliness and completeness

Location: Bay Point, CA

Duration: 6 months