Administrative Assistant, San Francisco

Job Summary and Mission

This job contributes to Starbucks success by providing administrative support of a confidential and complex nature to multiple directors. Handles confidential and nonroutine information. Carries out activities following general guidelines with little direction. Models and acts in accordance with Starbucks guiding principles.

Summary of Key Responsibilities

Responsibilities and essential job functions include but are not limited to the following:

• Coordinates space and facilities moves and setup for new partners, including obtaining necessary computer equipment, phones, filing cabinets and other office supplies.
• Provides advanced administrative support to multiple directors. Serves as a primary point of contact for the business unit or department. Answers questions, directs requests to appropriate partners, and works with other partners to exchange information. May act as a host and facilitator for meetings and escort visitors.
• Performs general administrative activities including organizing and maintaining filing systems, processing paperwork and expense reports, prioritizing, distributing, and acting on mail, and taking phone messages.
• Composes and types general correspondence including memos and e-mails. Prepares charts, tables, graphs and other presentation material. Proofreads copy for spelling, grammar and layout, and makes appropriate edits.
• Completes complex administrative projects including coordinating, tracking or analyzing budgets, researching information to respond to questions, updating databases, creating monthly reports or analyses, and organizing large volumes of material.
• Maintains regular and consistent attendance and punctuality.
• Organizes and schedules small, complex meetings, business travel, conferences and departmental activities. May take meeting minutes, arrange for audiovisual equipment, and set up meeting facilities. Maintains manager or departmental calendar.

Summary of Experience

• General office administration

Required Knowledge, Skills and Abilities

• Ability to communicate clearly and concisely, both orally and in writing
• Ability to make recommendations on changes in approach, concepts, and the design of solutions as a member of a team
• Ability to build relationships
• Ability to set priorities, meet deadlines and manage multiple projects in a fast-paced, changing environment
• Proficiency in Microsoft Word, Excel, Access, PowerPoint and Outlook
• Advanced knowledge of office procedures and general office equipment
• Ability to deliver excellent customer service
• Ability to handle confidential and sensitive information
• Ability to work independently

From free coffee to competitive pay, Starbucks is proud to offer a comprehensive compensation and benefits package to our eligible part-time and full-time partners. Benefits include 100% tuition coverage through our Starbucks College Achievement Plan, health coverage with a variety of plans to choose from, and stock & savings programs like our equity reward program, Bean Stock. What’s more, Starbucks offers flexible scheduling and opportunities for paid time off. Visit starbucksbenefits.com for details.

If you live in the greater San Francisco area, we offer a flexible workplace that allows for hybrid work. Partners can work remotely up to two days per week.

Join us and inspire with every cup. Apply today!

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

We are committed to creating a diverse and welcoming workplace that includes partners with diverse backgrounds and experiences. We believe that enables us to better meet our mission and values while serving customers throughout our global communities. People of color, women, LGBTQIA+, veterans and persons with disabilities are encouraged to apply.

Qualified applicants with criminal histories will be considered for employment in a manner consistent with all federal state and local ordinances. Starbucks Corporation is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at 206-318-0660 or via email at [email protected].