Administrative Assistant Iii In Human Resources At Rrcc

Department Information
GJL-000001-04/23
The work schedule for this position will be Monday through Friday 8:00 a.m. - 5:00 p.m.
Red Rocks Community College exemplifies extraordinary. We are dedicated to our Vision and Mission, which promote student achievement, staff empowerment, and community engagement. We live our values: Integrity, Collaboration, Learning, Inclusiveness, and Communication. With an unrivaled reputation grounded in our Values, we stand out as a cutting edge model in higher education. We are one of the first community colleges in the country to offer both Bachelor's and Master's degree programs. Our continued pursuit of excellence is instilled in our employees and has inspired a dynamic and passionate culture.
Why work at RRCC?

• We offer a competitive benefits package, including: health coverage, retirement, paid time off, flexible spending accounts, life insurance, and more. Benefits for employees in Classified positions are administered through the Colorado Department of Personnel and Administration’s Division of Human Resources. Employees in Classified positions are eligible to begin their benefits the 1st of the month following their start date. Find complete information on benefits for Classified positions on the Department of Personnel and Administration website.
• Professional Development - We provide professional development and enrichment opportunities for our staff to help them grow personally and professionally through our Center for Professional Enrichment and Human Resources department.
• Tuition Reimbursement - To help our staff develop their skills, we offer a tuition reimbursement program good for courses taken at any of the Community College System colleges.

Description of Job
This position exists to assist the Human Resources Office staff by overseeing office operations, carrying out daily technical support, managing office duties and supporting the Executive Director. Ascertain and sort out the most immediate response to varied requests that come to the HR department.
Serve as first point of contact, via in-person, over the phone, and email for Human Resources at the Lakewood HR office. Answer internal and external inquiries such as location of forms on the portal and refer to other HR staff members as appropriate.
Provide technical assistance to users of NEOED Onboarding. Assist with the new hire processes via an electronic based system, explain information, disseminate, collect and analyze documents and forms for all employment categories. Verify identification for I-9’s, review and authorize for completeness, and track all incoming documents to the HR Department. Scan and index documents into the appropriate index locations in the Banner Document Management System (BDMS) and verify document integrity.
Manage budget for office supplies, purchase orders, inventory and assist with vendor interaction. Order inventory, arrange and distribute office supplies, office equipment, and other office management activities such as purchasing items for training, etc. Arrange payment for office supplies and vendors with direct Pays, Purchas Orders, and P-Card.
Ensure office procedure manuals are up to date to include creating, editing and managing forms on the portal and HR webpage. Assist with coordination of professional development offerings and training sessions, including schedule, event setup and tear down, schedule speaker arrangements and arrange for payment. Interact with the Marketing department to manage the HR page of the portal. Maintain master Administrator on Duty schedule and send reminder emails and announcements regarding schedule. Schedule appointments and rooms, take notes at meetings, distribute mail for Department and perform other administrative duties to assist with the efficient operation of HR.
Create correspondence, documents, spreadsheets and forms using a variety of computer software such as Microsoft Office 365 to include Outlook, Word, Excel, OneDrive, Teams, and input information into the Banner student information system. Create HR forms in Adobe Acrobat and Word and ensure the forms are in an accessible format.
Minimum Qualifications, Substitutions, Conditions Of Employment & Appeal Rights
Minimum Qualifications: Thirty-six months (36) of clerical experience in an office environment with basic knowledge/background of Human Resources. In order to be considered for this position, your clerical experience in an office environment with basic knowledge/background of Human Resources must be documented on your application. Computer literacy is a must. Daily interaction with students, faculty and staff require that this position have strong interpersonal and organizational skills due to multiple assignments and fluctuating priorities. Strong attention to detail. Effective verbal and written communication skills are necessary for success in this position. Do not use "see resume" statements on application. Your application must be completed in its entirety. (Part-time experience will be pro-rated)
Substitutions: College, university, or non-correspondence business school course work from an accredited institution in Business or a related field may substitute for the clerical experience as listed above on a year for year basis.
Preferred Qualifications: Please provide a detailed description on your application of your relevant work experience and document examples of your work in relation to the following: Previous experience managing departmental budgets and purchasing coordination. DEI experience. Working knowledge of Banner or similar system. High level of speed and accuracy regarding data entry. Prior work experience at a community college or other academic environment. Ability to multitask and be a self-starter. Understand and determine appropriate rules and regulations from various sources. Strong analytical and problem solving skills. Knowledge in extracting information from Excel spreadsheets. Ability to deal with a diverse population with discretion and tact.
Necessary Special Requirements: Must submit to and successfully complete a preemployment background check as a condition of hire. Felony convictions or conviction of crimes of moral turpitude or convictions of misdemeanors related to job duties may disqualify you from consideration for this position. Should your background check reveal any charges and convictions, it is your responsibility to provide RRCC Office of Human Resources with an official disposition of the charges. Must have the ability to handle lengthy and sometimes difficult phone calls while relaying a professional attitude under all working circumstances. Must maintain a high level of confidentiality at all times. Person coming in must have some knowledge/background of Human Resources due to the volume in the office limiting time for training.
Appeal Rights
If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.
An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email ([email protected]), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.
For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.
Supplemental Information
This posting may be used to fill one or more similar positions in the future.
RRCC recognizes the importance of a workforce that is reflective of our diverse student community. As such, we are interested in selecting the best candidate from a diverse applicant pool.
Selection Process: Your employment application will be used to rate your training and experience and to determine your rank among the candidates for this position. Other forms of testing may include eSkill, oral board, written, etc. subject to change based on number of qualified applicants. It is, therefore, very important to fill out the application completely and to give a detailed description of your education and work experience. Your application and attachments should address the described duties, minimum, and preferred qualifications. Be sure your application specifically addresses the requirements as listed in the Minimum Requirements section and that all required documents are included in the application packet (e.g. application, transcripts, licensure, supplemental questionnaire, etc.). Failure to include the required information by the application deadline will result in your rejection from consideration of the position. To request ADA accommodations in testing for this examination, contact: CCCS, Human Resources, 9101 E. Lowry Blvd., Bldg. 959, Denver, CO 80230, (303) 595-1588.
Equal Opportunity Employer: The Colorado Community College System does not discriminate on the basis of sex, gender, race, color, age, creed, national or ethnic origin, physical or mental disability, veteran status, pregnancy status, religion, genetic information, gender identify, or sexual orientation in its activities, programs, or employment practices as required by Title VI, Title VII, 1964 Civil Rights Act; Title IX, Education Amendments of 1972; Age Discrimination in Employment of 1967; Section 504 of the Rehabilitation Act of 1973; Vietnam Era Veterans’ Readjustment Assistance Act (VEVRAA) of 1974, Pregnancy Discrimination Act of 1978; Genetic Information Nondiscrimination Act of 2008; and the Americans with Disabilities Act (ADA) of 1990.
Americans with Disabilities Act (ADA) Accommodations: Red Rocks Community College is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Patty Davies, [email protected], 303.914.6298 or Deborah Houser, [email protected], 303.914.6224.
If you are an individual who wishes to request reasonable accommodations for an exam, refer to the contact information on the exam scheduling notice or on the specific job announcement.
Pregnancy Related Accommodations, Colorado Anti-Discrimination Act (CADA): The Colorado Anti-Discrimination Act (CADA), allows applicants to request a reasonable accommodation for health conditions related to pregnancy or the physical recovery from childbirth.
For information regarding Red Rocks Community College Security, including crime statistics for the campus and surrounding area, please see the RRCC Police website: http://www.rrcc.edu/police/crimereport.html. For a hard copy report please contact 303-914-6494.