Administrative Assistant- Employee Housing

Company Description

Established in 1946, Aspen Skiing Company, also known as Aspen Snowmass, owns and operates four mountains—Snowmass, Aspen Mountain, Aspen Highlands and Buttermilk—creating premium, sustainable and transformative experiences in recreation, culture, and nature. In addition, the company runs the award-winning Aspen Snowmass Ski & Snowboard School, Four Mountain Sports rental and retail shops, and a collection of sustainably-sourced on-mountain food & beverage outlets. Aspen Skiing Company also owns Aspen Hospitality, which is comprised of The Little Nell and Limelight Hotel brands and ASPENX, a contemporary retail and experience brand. Across all divisions, Aspen Skiing Company works to drive positive social change through climate, community, and minority group advocacy and investment. For more information about Aspen Snowmass, visit www.aspensnowmass.com.

Summary

The Administrative Assistant is responsible for providing office management support, executing administrative policies and assisting managers and staff with administrative support tasks.

The budgeted pay rate for this position is $24.00 per hour. Actual pay will be dependent on budget and experience.

Essential Job Functions

• Create and maintain recordkeeping, database and spreadsheet files
• Other duties as assigned
• Assist in outlets during peak periods or staff shortages (as required)
• Compose and distribute general correspondences, memos, charts, tables, graphs, reports, presentations and other documents as needed
• Manage expense reports and code, sign and submit invoices (as required)
• Maintain office equipment, coordinate IT needs, order department supplies and arrange for equipment maintenance
• Prepare and file reports and documents including with government agencies to conform with statutes
• Prepare, compose and transcribe records such as agendas, notices, minutes, and resolutions for department meetings
• Screen/route incoming calls and correspondences including mail, email and faxes; respond independently when possible
• Greet, assist and direct guests, employees and clients
• Maintain department operations manuals, safety and training materials (as required)
• Coordinate manager/department calendars and schedule appointments

Qualifications

• Basic accounting skills
• Minimum one year of experience in a clerical/administrative support position
• Strong phone and computer skills; proficiency in Microsoft Word, Excel, Outlook and PowerPoint
• Valid, current and unrestricted Driver’s License required for certain positions
• Must be 18 years of age or older
• Must be fluent in English; Spanish proficiency preferred
• High School Diploma or GED required

Additional Information

Supervision given and received

Supervision Given: This position has no supervisory responsibilities.  

Supervision Received: Works under direct supervision of the Housing Operations Manager. Tasks are assigned according to specific procedures, and work is checked frequently. Instruction, advice and assistance are readily available.  

Work Environment and physical demands

Ability to stand, type and sit at desk/computer for most of the work shift executing repetitive movements

No adverse or hazardous conditions

Not required, but preferred to be able to occasionally lift, push or pull 25 lbs. individually or with assistance (weight limits can vary according to position, but no more than 50)

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. By accepting a position with Aspen Skiing Company, you acknowledge that you are able to perform the essential functions of the job with or without reasonable accommodation.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. To request accommodation during the application and interviewing process, please contact Human Resources at 970-300-7700.

This job description is designed to indicate the general nature and level of work. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to this job. Duties and responsibilities may change at any time with or without notice.

Aspen Skiing Company / ASPENX / The Little Nell / Limelight Hotel is an equal opportunity employer.

For an overview of Aspen Skiing Company's benefits and other compensation visit www.aspensnowmass.com/employment/benefits-and-perks

As of March 11th 2022, Aspen Skiing Company, ASPENX, The Little Nell, and The Limelight Hotels will no longer require all active employees to be fully vaccinated in the workplace. Read more about our policies as it relates to employee safety here