Administrative Assistant 4 (Non-Permanent) Doh7550

Description
This is a full-time, non-permanent Administrative Assistant 4 (AA4) position. This non-permanent appointment is expected to last up to twelve (12) months from date of hire.
Make a difference
The mission of the Department of Health is to protect and improve the health of people in Washington. This Administrative Assistant 4 supports that mission by providing higher-level administrative duties of a substantive nature, representing the goals and interests of the Office of Investigative and Legal Services (OILS), Health Systems Quality Assurance Division. This position serves as the primary assistant to the WMS 3 Office Director, WMS 3 Deputy Director, WMS 3 Chief Investigator, and WMS 2 Operations Manager, and is the supervisor to three Administrative Assistants 1’s. This senior administrative position supports the work of more than 100 full-time OILS employees and the OILS Management Team. This position requires working knowledge of the Health Systems Quality Assurance division, department, and OILS missions, goals, objectives, policies, and procedures. Work is assigned and delegated by the Office Director, Deputy Director, Chief Investigator and Operations manager.
Join a great team and lead us into the future
HSQA is responsible for oversight of Washington State’s health care delivery system which includes licensing and regulating over 400,000 health care professionals and 7,000 facilities. HSQA also works closely with communities and local health partners to build strong health systems and prevention programs across the state to help ensure communities have access to good health care and emergency medical services.
The Office of Investigative and Legal Services (OILS) provides legal services for the division. This includes evaluating complaints of unprofessional conduct against health care providers and facilities, monitoring compliance by providers with conditions or restrictions against their licenses, and assisting with rulemaking and legislative activities and policy issues.
The duty station for this position is in Tumwater, WA. The incumbent will work with their supervisor to establish a work schedule which includes reporting to the Tumwater duty station for work activities. Partial telework (mobile work) may be an option subject to supervisory approval.
Work that matters
Public health promotes and protects the health of all people in the state of Washington, in the communities where they live, learn, work, and play. We understand that our efforts to achieve more equitable health outcomes for the communities we serve begin with our ability to operationalize and institutionalize equity throughout our internal policies, systems, and practices.
About The DOH
The Washington State Department of Health (DOH) fights to defend the public’s health from threats in a rapidly evolving world. DOH’s programs and services, implemented in collaboration with local health departments and state, federal, tribal, and private partners, touch the lives of all Washingtonians and visitors to the state 24 hours a day, 7 days a week. DOH will continue to evolve and transform public health activities, taking it to the next level through our cornerstone values of Equity, Innovation, and Engagement. Learn more about the DOH and our Transformational Plan for the future of Washington health.
Why DOH
We are dedicated to your work-life harmony and offer one of the most competitive benefits packages in the nation, designed to support your lifestyle. To learn more about “Why DOH”, visit Work@Health.
Our Ideal Candidate
Has a driving passion for the work, brings humility to their job and interactions, and understands how their actions affect others. They see the needs and objectives of others and take them into account while achieving their objectives, and they adapt their approach and expectations accordingly. They demonstrate resilience and outward behaviors even when confronted with others who are not open or collaborative.
Required Qualifications
Experience defined below may have been gained through paid or unpaid activities. Please ensure any relevant experience defined below is outlined in your cover letter, resume, and/or applicant profile.

• Four (4) or more years of progressively responsible experience performing administrative duties which includes planning, organizing, and coordinating work in a professional office.
• Demonstrated experience to plan, organize, and lead teams; assign, review, and coordinate work projection; develop procedures for most effective use of staff, space, and equipment.
• Demonstrated knowledge of office organization, methods, and management principles; modern methods of performing various kinds of clerical work and of measuring work production; office materials, supplies, and equipment; inventory control and record management; supervisory techniques.

AND
Three (3) or more years of computer software experience using the following:

• MS Word or other word processing software to create, format, edit, print, and save documents; use standard functions to select, edit, copy, past, format, and spell check text; create bulleted and numbered lists, indent and align paragraphs using tabs; create hyperlinks; create, format, sort and edit tables, columns, and charts; insert and format sections; create headers and footers; work with pictures and draw objects; create forms using templates, work with form fields, and format and enhance forms; use mail merge to create form letters and modify merged documents; create tables of contents and compile update indexes.
• MS Excel or other spreadsheet software to create and manipulate large or complex spreadsheets, tables, databases, and reports; create complex mathematical formulas; link worksheets and create links to external data sources; import data from other sources; find and format records; sort and filter by multiple selections; develop queries and reports; and create and format charts and graphs.
• MS PowerPoint or other presentation software to create, format, edit, and run slideshows; integrate text with graphics, add hyperlinks, create charts and graphs, create and print speaker notes and handouts, work efficiently with templates and masters to format, design and update slides, handouts, and notes.

Note: Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
Application Process
Intrigued? Click "Apply" to submit your detailed application profile along with the following:

• A cover letter (without personal pictures), describing how you meet the qualifications and why you are interested in this position.
• A current resume (without personal pictures).
• Three (3) or more professional references, to be listed in your profile under the references section, which includes at least one supervisor, peer, and (if you have supervised staff) someone you have supervised or led.

Attachments: Do not attach any documents that include photos, letters of recommendation, or private information (transcripts, social security number, year of birth, etc.).
Veterans: Applicants wishing to claim Veterans Preference must attach a copy of their DD-214 (Member 4 copy), NGB 22, or signed verification of service letter from the United States Department of Veterans Affairs to their application. Please remove or cover any personally identifiable data such as social security numbers and birth year.
Equity, Diversity, and Inclusion
We regard diversity as the foundation of our strength, recognizing that differing insights and abilities enable us to reflect the unique needs of the communities we serve.
DOH is an equal-opportunity employer. We prohibit discrimination based on race/ethnicity/color, creed, sex, pregnancy, age, religion, national origin, marital status, the presence or perception of a disability, veteran’s status, military status, genetic information, sexual orientation, gender expression, or gender identity.
If you have questions, need accommodation in the application or selection process, or need information in an alternative format, contact [email protected], (360) 236-4545. Deaf or hard of hearing, contact Washington Relay Service at 7-1-1; individuals outside of Washington State contact Washington Relay Service at 1-800-833-6874.
NEOGOV provides technical support at 1-855-524-5627 (can't log in, password or email issues, error messages).
Conditions of Employment/Working Conditions

With or without an accommodation, I am willing and able to:

• Travel is rarely required, but must be willing to travel statewide, or out of state when necessary to perform the functions of the position.
• Occasionally work in excess of 40 hours per week which may include evenings and weekends for business needs.
• Work 8 a.m. to 5 p.m., Monday – Friday, with a one-hour lunch.

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