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ADMINISTRATIVE COORDINATOR 3/4
Salary
$2,272.00 - $4,089.00 Monthly
Location
Baton Rouge, LA
Job Type
Promotion
Job Number
LWC183093-9-11-23RC
Department
LWC-Office of Management & Finance
Opening Date
09/11/2023
Closing Date
9/16/2023 11:59 PM Central
- Description
- Benefits
- Questions
Supplemental Information
Administrative Coordinator 3/4
Office of Management and Finance
Location: Baton Rouge
Position #: 50461762
Announcement #: LWC183093-9-11-23RC
NOTE: THIS JOB POSTING IS FOR PERMANENT LWC EMPLOYEES ONLY!!!
This position will be filled as a Promotion.Current permanent status, classified employees may be required to accept a Probational appointment if selected.
As part of a Career Progression Group, vacancies may be filled from this recruitment as an Administrative Coordinator 3 or 4 depending on the level of experience of the selected applicant(s). Please refer to the ‘Job Specifications’ tab located at the top of the LA Careers ‘Current Job Opportunities’ page of the Civil Service website for specific information on salary ranges, minimum qualifications and job concepts for each level.
Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application.* Applications may be rejected if incomplete.
Applicants must have Civil Service test scores for 8500-Office Support Exam in order to be considered for this vacancy unless exempted by Civil Service rule or policy. If you do not have a score prior to applying to this posting, it may result in your application not being considered.
Applicantswithout current test scores can apply to take the test here (https://www.governmentjobs.com/careers/louisiana/jobs/712927/8500-ose-office-support-exam) .
To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
This agency participates in the E-Verify system for verification of citizenship and employment authorization.
All applicants selected for employment must submit to drug screening and background check.
If you are contacted for an interview, please let us know at that time if you need a special accommodation for a disability.
Applicants claiming a testing exemption based on 3.5 or higher GPA for the baccalaureate degree or master’s degree will be required to submit an official college transcript to verify exemption claimed prior to appointment. Please make every effort to attach a copy of your transcript to your application. The selected candidate will be required to submit original documentation upon hire.
The Louisiana Workforce Commission is an equal employment opportunity employer and serves as a model employer for individuals with disabilities. Auxiliary aids and services are available upon request to individuals with disabilities
LWC does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, disability, age, or pregnancy, and prohibits harassment of any type.
For Further Information About This Vacancy Contact
Rita Chambliss
HR Analyst
[email protected] (
[email protected])
Louisiana Workforce Commission
Qualifications
MINIMUM QUALIFICATIONS:
Two years of experience in which clerical work was a major duty.
Substitutions
Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience for a maximum of one year of the required experience.
Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for a maximum of one year of the required experience.
College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.
Note
Business or technical school training with less than completion will only be credited in six month increments. Similarly, college training will only be credited in 15 semester hour increments.
NOTE: Any college hours or degree must be from an accredited college or university.
Job Concepts
Function Of Work
To perform a wide variety of clerical duties that requires independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program.
Some discretion is required in the performance of these duties. Duties begin to expand in scope and complexity, and develop into departmental-program duties.
Level Of Work
Advanced.
Supervision Received
General from higher-level clerical and/or supervisory personnel.
Supervision Exercised
May supervise 1-2 lower-level personnel.
Location of Work:
May be used by all state agencies.
Job Distinctions
Differs from Administrative Coordinator 2 by the presence of responsibility for clerical duties that involve greater scope and complexity, including initial program duties.
Differs from Administrative Coordinator 4 by the absence of paraprofessional duties that involve a higher degree of specialization, complexity, and/or independent judgment.
Examples of Work
NOTE: Positions allocated at this level tend to focus on numerous examples of work as listed below:
Performs responsible, initial departmental-program duties in accordance with rules, regulations, and policies. May involve communication with other departments, customers, etc.
Processes routine paperwork and/or enters data into a department log or database in the servicing of a customer.
Develops procedures and guidelines related to the imaging of documents; maintains a log of imaged files; may serve as leadworker over other imaging positions.
Prepares requisitions for the purchase of supplies; may involve entering information into an automated system.
Compiles information from various sources and prepares specialized reports; formats reports according to department standards.
Serves as clerical assistant to a manager, which could include keeping appointment schedule, preparing travel, issuing directives to others on their behalf, and relieving the manager of administrative matters.
May begin performing duties related to traditional administrative functions, such as property control, purchasing, and safety, in addition to other clerical duties as noted above.
Performs related duties as assigned.
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
Benefits
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Holidays and Leave – State employees receive the following paid holidays each year:
- New Year's Day
- Additional holidays may be proclaimed by the Governor
- Labor Day,
- Thanksgiving Day and Christmas Day.
- Memorial Day,
- Martin Luther King, Jr. Day,
- Independence Day,
- Mardi Gras,
- Veteran's Day,
- Good Friday,
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
State Retirement Systems May Include (but Are Not Limited To)
Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries.
- Teacher's Retirement System of Louisiana (www.trsl.org),
- Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your_Retirement_System.mp4) to give you more detailed information about their system
- Louisiana School Employees Retirement System (www.lsers.net), among others
01
Do you have multiple years experience in administrative roles? If yes, please explain.
02
Do you have experience with multi-line phone systems? If yes, please explain.
03
Are you a current permanent LWC employee?
Required Question
Agency
State of Louisiana
Address
For agency contact information, please refer to
the supplemental information above.
Louisiana State Civil Service, Louisiana, 70802
Phone
(866) 783-5462
Website
http://agency.governmentjobs.com/louisiana/default.cfm
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