Administrative Assistant 2- It

🔍 Georgia - Rockdale - Conyers (https://careers.georgia.gov/jobs/39560/other-jobs-matching/location-only)

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📁 (https://careers.georgia.gov/landingpages/information-technology-opportunities-at-team-georgia-2)

Information Technology

💼

Driver Services, Georgia Department of - DDS

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20 hours ago Post Date

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The Georgia Department of Driver Services is seeking qualified candidates for the position of Administrative Assistant II in the Information Technology Division. The Administrative Assistant III reports directly to the Chief Information Officer and performs the office support, clerical, and technical functions necessary to maintain smooth office operations. This position requires strong organizational skills, time management skills, and effective communication skills both written and verbal. The position also requires proficiency with the use of computers, peripherals, and with Microsoft Office products. The position is part of a highly diverse and fast-paced division which requires effective management of multiple tasks simultaneously.

Duties And Responsibilities

• Maintains the office areas, conference rooms and breakroom ensuring a neat, professional appearance.
• Conducts extensive research to compile information needed to generate and publish various reports, complete projects, and accurately respond to questions and concerns.
• Performs job responsibilities with minimal supervision.
• Conducts marketplace research, creates, and maintains financial and other records. Reviews and reconciles charges from multiple resources.
• Maintains conference room calendars. Assists with conference and training rooms equipment setup and troubleshooting.
• Works closely with the vendors and Finance Division to ensure smooth transactions.
• Coordinates with Facilities and cleaning crew as needed.
• Organizes and coordinates the daily activities and efficient functioning of the IT office.
• Provides administrative and/or technical assistance, analyzes problems, questions, and issues, to develop recommendations for resolution.
• Plans, organizes, and coordinates meetings, trainings, conferences, seminars, special projects and events.
• Must be able to obtain State Purchasing Card.
• Documents (e.g. logs, posts, records, etc.) data/information.
• Performs purchasing activities for the division to include but not limited to office supplies, IT equipment, software licensing etc.
• Coordinates with management and engages in planning according to the needs of the IT Division.
• Serves as a liaison and engages in a variety of contacts inside and outside of the organization to obtain or relay information, arrange meetings, and gather data.
• Serves as an expert resource in assigned areas.
• Makes travel arrangements and prepares expense reports for IT director.
• Provides support for Win 10 computers, troubleshoots printer issues and provides support for Microsoft O365 Suite.

Competencies Needed

• Ability to work under pressure
• Troubleshooting/problem solving,
• Ability to learn quickly
• Customer service
• Teamwork
• Communication

Minimum Qualifications

• Completion of an Associate’s degree from an accredited college AND two (2) years of related experience in IT or business

OR

• Four (4) years of related experience in Information Technology and/or Department of Driver Services

AND

• Must be able to obtain State Purchasing Card.

Preferred Qualifications

Preference will be given to those applicants who, in addition to meeting the minimum qualifications also possess two of the following:

• Experience in Drivers Service Administration.
• Knowledge of DDS systems (DRIVES, GETS, Finance, KRONOS) and processes.
• Experience troubleshooting and resolving computer, printer, and audio-visual equipment issues.
• Working knowledge of computer hardware and mobile devices setup and support.
• Experience troubleshooting and resolving Microsoft O365 Suite end-user issues.
• Knowledge of State of Georgia purchasing processes, guidelines, and policies.

Applicant Instructions

Use the following link to apply for this position:

http://careers.georgia.ga

A pre-employment background check is required for the selected candidate.

If you are having issues with your profile or application, contact the Taleo Helpdesk at 1-877-318-2772 or [email protected] .

Application materials should be filled out carefully and completely. An incomplete application/online resume or an application/online resume with insufficient information may result in an applicant not being considered for a vacancy. Describe your employment background in full.

Resumes will be screened for the training, experience, and/or competencies listed as the Minimum Qualifications for the job. Preference will be given to applicants who, in addition to meeting the minimum qualifications, possess TWO or more of the Preferred Qualifications.

All resumes will be reviewed and considered; however, all applicants may not be interviewed.

Due to the large volume of applications received by this office, we are unable to provide information on your application status over the telephone. Applicants can log back into your profile and see the status of each of the applications you have submitted.

In the event of an identified emergency, may be required as a term and condition of employment, to assist in meeting the emergency responsibilities of the Department. In addition, in an emergency situation, they may be required to perform responsibilities that are not regularly assigned to them in order to continue the operations of the agency.

NOTE: Information in this announcement is subject to change.

Associate's degree from an accredited college or university AND One year of related experience OR Three years of related experience.

Additional Information

• Posting End Date: Jun 26, 2023
• Agency Logo:
• Advertised Salary: $29,771.59 - $34,000.00
• Shift: Day Job
• Number of Openings: 1
• Requisition ID: INF0289