Administrative Assistant 1, 2 Or 3 - Human Resources

Administrative Assistant 1 - Human Resources Summary
This position is responsible for administrative duties within the Human Resources Department
Education And Experience Requirements
Associate’s or Bachelor’s degree or the equivalent preferred.
Advanced computer skills including proficiency in MS office word and excel required.
Human resources and/or accounting knowledge is a bonus.
Essential Duties

• Assists in planning and coordinating meetings, including scheduling, invitations, site reservations, equipment and supply needs.
• Assists in HR Department inventory tracking and ordering supplies. Researches purchase options and negotiates reciprocal agreement discounts.
• Ensures that all transactional items are properly coded, documented, and submitted to finance in a timely manner, including timesheets, housing logs, invoices, petty cash receipts, etc.
• Complies with all Alaska SeaLife Center policies, procedures, and programs.
• Assists with Intern and Volunteer program operations including recruiting, correspondence, interviewing, reference checks, orientation, housing, evaluation management, and exiting.
• Performs other related duties as assigned.
• Assists with the administration of the employee recruiting program, including responding to applicant inquiries, posting positions, setting up interviews, coordinating with hiring committees, and maintaining online databases.
• Fosters good relations with visitors, volunteers, community leaders, contractors, and fellow staff members by promoting positive attitudes, good will, cooperation, and providing high standards of service.
• Performs full administrative duties of a responsible and confidential nature including correspondence, maintaining the filing system, completing data entry, completing forms, routing items for approval, and compiling and summarizing data.

Other Skills And Abilities
Ability to plan, organize, evaluate, and maintain the confidentiality of administrative and human resource tasks and information. Well organized and detail oriented with the ability to multi-task in a fast-paced environment. Self motivated and self directed, with excellent time-management and prioritization skills. Excellent communication skills. Must be able to communicate clearly and interact effectively with staff and the general public. Must possess a customer-service focus. Must be able to work independently.
Physical Requirements
The physical demands described here are representative of those that must be met by the employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This position will be conducted in an office setting. Some occasions will require this position to work in a non-traditional atmosphere. These may include; working outdoors, moving intern housing materials, and rearranging intern storage unit. Ability to see and hear; move about; stand, stoop, kneel, climb and crouch; use arms and hands; handle objects, tools, and controls; and sit. Ability to lift and move 30 pounds.
Administrative Assistant 2 - Human Resources Summary
This position is responsible for administrative duties within the Human Resources Department
Education And Experience Requirements
Minimum of two years of experience in a similar position is required.
Associate’s or Bachelor’s degree or the equivalent preferred.
Advanced computer skills including proficiency in MS office word and excel required.
Human resources and/or accounting knowledge is a bonus.
Essential Duties

• Plans and coordinates meetings, including scheduling, invitations, site reservations, equipment and supply needs.
• Performs other related duties as assigned.
• Coordinates the HR Department inventory tracking and ordering supplies. Researches purchase options and negotiates reciprocal agreement discounts.
• Fosters good relations with visitors, volunteers, community leaders, contractors, and fellow staff members by promoting positive attitudes, good will, cooperation, and providing high standards of service.
• Assists with the administration of the employee recruiting program, including responding to applicant inquiries, posting positions, setting up interviews, coordinating with hiring committees, and maintaining online databases.
• Complies with all Alaska SeaLife Center policies, procedures, and programs.
• With minimal supervision, performs full administrative duties of a responsible and confidential nature including correspondence, maintaining the filing system, completing data entry, completing forms, routing items for approval, and compiling and summarizing data.
• Ensures that all transactional items are properly coded, documented, and submitted to finance in a timely manner, including timesheets, housing logs, invoices, petty cash receipts, etc.
• Assists with Intern and Volunteer program operations including recruiting, correspondence, interviewing, reference checks, orientation, housing, evaluation management, and exiting.

Physical Requirements
The physical demands described here are representative of those that must be met by the employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This position will be conducted in an office setting. Some occasions will require this position to work in a non-traditional atmosphere. These may include; working outdoors, moving intern housing materials, and rearranging intern storage unit. Ability to see and hear; move about; stand, stoop, kneel, climb and crouch; use arms and hands; handle objects, tools, and controls; and sit. Ability to lift and move 30 pounds.
Administrative Assistant 3 - Human Resources Summary
This position is responsible for administrative duties within the Human Resources Department.
Education And Experience Requirements
Minimum of five years of experience in a similar position is required.
Associate’s or Bachelor’s degree or the equivalent strongly preferred.
Advanced computer skills including proficiency in MS office word and excel required.
Human resources and/or accounting knowledge strongly preferred.
Essential Duties

• With minimal supervision, performs full administrative duties of a responsible and confidential nature including correspondence, maintaining the filing system, completing data entry, completing forms, routing items for approval, and compiling and summarizing data.
• Fosters good relations with visitors, volunteers, community leaders, contractors, and fellow staff members by promoting positive attitudes, good will, cooperation, and providing high standards of service.
• Ensures that all transactional items are properly coded, documented, and submitted to finance in a timely manner, including timesheets, housing logs, invoices, petty cash receipts, etc.
• Plans and coordinates meetings, including scheduling, invitations, site reservations, equipment and supply needs.
• Complies with all Alaska SeaLife Center policies, procedures, and programs.
• Coordinates the HR Department inventory tracking and ordering supplies. Researches purchase options and negotiates reciprocal agreement discounts.
• Performs other related duties as assigned.
• Coordinates with Intern and Volunteer program operations including recruiting, correspondence, interviewing, reference checks, orientation, housing, evaluation management, and exiting.
• With minimal Supervision, assists with the administration of the employee recruiting program, including responding to applicant inquiries, posting positions, setting up interviews, coordinating with hiring committees, and maintaining online databases.

Other Skills And Abilities
Ability to plan, organize, evaluate, and maintain the confidentiality of administrative and human resource tasks and information. Well organized and detail oriented with the ability to multi-task in a fast-paced environment. Self motivated and self directed, with excellent time-management and prioritization skills. Excellent communication skills. Must be able to communicate clearly and interact effectively with staff and the general public. Must possess a customer-service focus. Must be able to work independently.
Physical Requirements
The physical demands described here are representative of those that must be met by the employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This position will be conducted in an office setting. Some occasions will require this position to work in a non-traditional atmosphere. These may include; working outdoors, moving intern housing materials, and rearranging intern storage unit. Ability to see and hear; move about; stand, stoop, kneel, climb and crouch; use arms and hands; handle objects, tools, and controls; and sit. Ability to lift and move 30 pounds.
Accredited by the Association of Zoos and Aquariums
APPLICATION DEADLINE: OPEN UNTIL FILLED
START DATE: ASAP
PAY RATE: (HR1) $17.75 - $19.50 (HR2) $20.75 - $22.75 (HR3) $23.75 - $25.00 Signing Bonus: $2,000
Full-Time Position with Benefits
Please upload your resume, cover letter, and letter of reference when you apply.
Must be able to pass a background check.