Admin/Clerical - Administrative Assistant 3

Summary

The main function of an administrative assistant/executive assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication managers for an office. Works with various aspects of organization, including management, processes, structure, culture, and performance. Identifies sources of problems, makes recommendations for solutions, including designing and implementing appropriate organizational interventions. Works with all levels of the organization, from leadership and senior management to the workforce.

Job Responsibilities

Proficiency in Microsoft Office (i.e.. Excel, Word, PowerPoint, Outlook, Visio) and experience with spreadsheets, word processing programs, electronic mail and other software tools.

Ability to maintain office supplies inventory from managing stock, ordering and verifying receipt of supplies.

Assist with project coordination responsibilities including project documentation, project set up and reporting.

Participate in client meetings as needed and assists in the documentation of implementation processes.

Update status reports concentrating on schedule and deliverables.

Responsible for executing and managing the invoicing efforts

Be able to perform clerical duties such as copying documents, mailing and filing.

Have knowledge of English composition and grammar.

Be able to communicate orally and in writing.

Skills

Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.

Ability to work independently and manage one's time.

Ability to keep information organized and confidential.

Extensive knowledge of field.

Works on assignments that are moderately difficult, requiring judgment in resolving issues or in making recommendations.

Plans own work. Uses judgment within limits of standard practice.

Only asks for supervision for unusual cases. Errors could affect other operating groups.

May have day to day work coordination of others

Education/Experience

High school diploma or GED required.

5-7 Years Experience Required.

Experience working with executives highly preferred.