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Administrative Coordinator 3
Salary
$2,272.00 - $4,089.00 Monthly
Location
Lafayette, LA
Job Type
Classified
Job Number
DNR-2023-OC-181392-FRD
Department
DNR-Conservation
Division
Engineering
Opening Date
08/10/2023
Closing Date
8/24/2023 11:59 PM Central
- Questions
- Benefits
- Description
Supplemental Information
Office of Conservation – Engineering-Regulatory Division
The Engineering Regulatory Division is responsible for inspecting oil and gas wells and the associated facilities to ensure compliance with Statewide Order No. 29-B, the processing of Unit Termination applications, and the approval of Unit Survey Plats.
Additionally, the Division is responsible for implementing and administering the Oilfield Site Restoration Program as well as the Underwater Obstruction Removal Program.
LOCATION AND POSITION INFORMATION:
Additional Duties Include, But Are Not Limited To The Following
This Administrative Coordinator 3 is located in the Engineering-Regulatory Division within the Office of Conservation (OC) in Lafayette, LA. The individual in this position will exercise initiative and independent judgement in carrying out policies and procedures and administrative support duties with emphasis in the aid to the manager and engineering staff in order to achieve the goals and objectives of the Engineering Division, Office of Conservation, Lafayette District office whose jurisdiction is 36 parishes and 3 miles of offshore waters. The district office is responsible for regulating the exploration and production of oil and gas and other hydrocarbons and lignite, to control and allocate energy supplies and distribution and to protect public safety and the environment from oilfield waste, including the regulations of underground injection and disposal practices. IT applications (data bases, records management, word processing, spreadsheets, etc.) as duties required the accessing and manipulation of digital data for report generation and the free-flow of information.
- Greet the general public and oil and gas industry representative and assist them in researching all records under the jurisdiction of the district office, utilizing all functions of the SONRIS system including Data Access, Document Imaging, RODs and GIS;
- Performs all other duties as requested.
- Receive and oversee the proper distribution of all in-coming mail and out-going mail; prepares all items (correspondence and applications, etc.) for review for compliance with department policies by the engineering staff, mineral production analysts and mineral production supervisor and works to resolve any discrepancies;
- Maintaining and organizing of records which include: individual well records on all wells permitted/drilled for hydrocarbons, salt water disposal, storage, etc. in South Louisiana; applications for hearings, dockets of hearings, field orders and survey plats;
- Perform duties related to administrative functions, such as properly control and safety in addition to other clerical duties to alleviate the district manager/engineering staff of these administrative matters;
- Perform accounting functions utilizing the SONRIS accounting system to prepare invoices and to receive online payment or payment by check for applications received from industry that require fees which necessitates the familiarity with the rules and regulations of the Office of Conservation, types of documents required and fiscal practices;
- Operates various office equipment such as desktop PC accessing network server applications such as: SONRIS screen functions, complimented with network usage of excel, word, oracle, Microsoft outlook, fax machine, multi-line telephones, scanner, etc.;
Employees are eligible for flexible work schedules upon hire and 2 days of telework after 6 months.
- This position requires an 8500-Office Support Exam test score for your application to be considered.If you do not have a test score prior to applying or claim any exemptions in lieu of a test score, your application may not be considered. *
This vacancy is being announced as a classified position and is open to all qualified applicants. This position requires the selected applicant to serve a minimum probationary period of twelve (12) months. A current, permanent status state employee may be required to accept a probational appointment in lieu of promotion. Additional Vacancies may be filled from this announcement within 90 days of the closing date.
Application Process
Applicants must have Civil Service test scores for 8500-Office Support Exam in order to be considered for this vacancy the applicant is exempted as follows: (1.) Veterans of the armed forces who have been honorably discharged from active duty within the previous 12 months; (2.) Permanent classified employees already occupying a job in the same test series for at least 6 months; or, (3) individuals deemed eligible for services by Louisiana Rehabilitation Services. Any other testing exemptions for this vacancy will not be permitted. If you do not have a score prior to applying to this posting, it may result in your application not being considered.
Applicants without current test scores can apply to take the test here (https://www.governmentjobs.com/careers/louisiana/jobs/712927/8500-ose-office-support-exam) .
To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities.Applicants are responsible for checking the status of their applications to determine where they are in the recruitment process.Further status message information is located under the Information section of the Current Job Opportunities page.
If using college experience to qualify, a copy of your college transcript MUST be submitted by the closing date of this announcement. This may be done by way of an attachment to your online application and/or by fax/mail.Applicants possessing an international degree must submit an equivalency evaluation statement with their application. This may be done by way of an attachment to your online application.
Transcripts can either be mailed or faxed to the Louisiana Department of State Civil Service. Fax: 225-219-1041. Mailing Address: Department of State Civil Service, P.O. Box 94111, Capitol Station, Baton Rouge, LA 70804-9111.
Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application.Applications may be rejected if incomplete.
For Further Information About This Vacancy Contact
Farren Doumit
Department of Natural Resources
PO Box 94396
Baton Rouge, LA 70804-9396
Email:
[email protected]
The Department of Natural Resources is a State As a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities. For more information on employment-related resources available for those with disabilities, refer to the Louisiana Employment Resources Guide athttp://www.laworks.net/Downloads/LRS/EmploymentResourceGuide_2018.pdf.
The Department of Natural Resources is a participant in the E-Verify system for identification and employment eligibility purposes.
Qualifications
MINIMUM QUALIFICATIONS:
Two years of experience in which clerical work was a major duty.
Substitutions
Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience for a maximum of one year of the required experience.
Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for a maximum of one year of the required experience.
College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.
Note
Business or technical school training with less than completion will only be credited in six month increments. Similarly, college training will only be credited in 15 semester hour increments.
NOTE: Any college hours or degree must be from an accredited college or university.
Job Concepts
Function Of Work
To perform a wide variety of clerical duties that requires independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program.
Some discretion is required in the performance of these duties. Duties begin to expand in scope and complexity, and develop into departmental-program duties.
Level Of Work
Advanced.
Supervision Received
General from higher-level clerical and/or supervisory personnel.
Supervision Exercised
May supervise 1-2 lower-level personnel.
Location of Work:
May be used by all state agencies.
Job Distinctions
Differs from Administrative Coordinator 2 by the presence of responsibility for clerical duties that involve greater scope and complexity, including initial program duties.
Differs from Administrative Coordinator 4 by the absence of paraprofessional duties that involve a higher degree of specialization, complexity, and/or independent judgment.
Examples of Work
NOTE: Positions allocated at this level tend to focus on numerous examples of work as listed below:
Performs responsible, initial departmental-program duties in accordance with rules, regulations, and policies. May involve communication with other departments, customers, etc.
Processes routine paperwork and/or enters data into a department log or database in the servicing of a customer.
Develops procedures and guidelines related to the imaging of documents; maintains a log of imaged files; may serve as leadworker over other imaging positions.
Prepares requisitions for the purchase of supplies; may involve entering information into an automated system.
Compiles information from various sources and prepares specialized reports; formats reports according to department standards.
Serves as clerical assistant to a manager, which could include keeping appointment schedule, preparing travel, issuing directives to others on their behalf, and relieving the manager of administrative matters.
May begin performing duties related to traditional administrative functions, such as property control, purchasing, and safety, in addition to other clerical duties as noted above.
Performs related duties as assigned.
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
Benefits
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Holidays and Leave – State employees receive the following paid holidays each year:
- Labor Day,
- Veteran's Day,
- Mardi Gras,
- New Year's Day
- Memorial Day,
- Independence Day,
- Thanksgiving Day and Christmas Day.
- Martin Luther King, Jr. Day,
- Additional holidays may be proclaimed by the Governor
- Good Friday,
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
State Retirement Systems May Include (but Are Not Limited To)
Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries.
- Louisiana School Employees Retirement System (www.lsers.net), among others
- Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your_Retirement_System.mp4) to give you more detailed information about their system
- Teacher's Retirement System of Louisiana (www.trsl.org),
01
Are you an active military service member or veteran seeking employment immediately following the conclusion of your military service?
Required Question
Agency
State of Louisiana
Address
For agency contact information, please refer to
the supplemental information above.
Louisiana State Civil Service, Louisiana, 70802
Phone
(866) 783-5462
Website
http://agency.governmentjobs.com/louisiana/default.cfm
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