Accounting Assistant Jobs

Department: Finance
Reports To: CFO/Controller
FLSA Status: Non-Exempt
Shift: Mon-Fri 8:00am - 4:30pm
We are searching for a motivated Accounting Assistant who is an excellent multitasker with exceptional communication and time management skills. Accounting Assistants can expect to assist the Accounting department with data entry, processing, and recording transactions, updating the ledger, assisting with month end tasks, and preparing budgets and reports. Candidates should be thorough, accurate, and honest.
To be a successful Accounting Assistant, candidates should have an understanding of basic Accounting principles and proficiency with computers and software, such as MS Excel as well as to be expected to be trustworthy, efficient, and organized.
WHY CARAVAN?:

• Fast pace environment
• PAID benefits
• LARGE stable company
• Integrated management system
• Training and Development
• Opportunity for professional GROWTH
• PAID Holidays
• Competitive compensation

Summary
Computes, classifies, records, and verifies numerical data for use in maintaining accounting records by performing the following duties.
Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Assisting with month end tasks and running reports.
• Processing transactions, updating, and tracking budgets, etc.
• Providing support to the Accounting Department.
• Handling communications with clients and vendors via phone, email, and in-person.
• Processing Accounts Payable and Accounts Receivable
• Assisting the sales team and purchasing team as needed.
• Performing basic office tasks, such as filing/scanning, data entry, answering phones, responding to emails

Competencies
To perform the job successfully, an individual should demonstrate the following competencies:

• Judgement - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.
• Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
• Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
• Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.
• Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports Caravan’s goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.
• Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.
• Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
• Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
• Information.
• Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
• Technical Skills - Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.
• Cost Consciousness - Works within approved budget; Develops and implements cost saving measures; Contributes to profits and revenue; Conserves organizational resources.
• Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written
• Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
• Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
• Business Acumen - Understands business implications of decisions; Displays orientation to profitability; Demonstrates knowledge of market and competition; Aligns work with strategic goals.
• Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.

Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 30 pounds.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education And/or Experience

• Ability to multitask and remain motivated and positive.
• Exceptional time management and verbal and written communication skills.
• Professional manner and a strong ethical code.
• Familiarity with basic accounting principles.
• Associate’s or Bachelor’s degree in related field with work experience.
• Proficiency with computers and bookkeeping software, strong typing skills.
• Commitment to working efficiently and accurately.