Academic Planning Data Analyst

Posting Detail Information

Working Title Academic Planning Data Analyst

Position Location Fort Collins, CO

Work Location Position qualifies for hybrid/in-office work

Research Professional Position No

Posting Number 202301110AP

Position Type Admin Professional/ Research Professional

Classification Title Prof/Indiv Contrib II

Number of Vacancies

Work Hours/Week 40

Proposed Annual Salary Range $50,000 - $55,000

Employee Benefits

Visit CSU’s Human Resources Website For Detailed Benefit Plan Information For Eligible Employees In The Following University Benefit Areas

Colorado State University is committed to providing employees with a strong and competitive benefits package that supports you, your health, and your family.

https://hr.colostate.edu/hr-community-and-supervisors/benefits/benefits-eligibility/ and https://hr.colostate.edu/prospective-employees/our-perks/. To see the value of CSU benefits in addition to wages, visit our compensation calculator – https://hr.colostate.edu/total-compensation-calculator/.

Desired Start Date

Position End Date (if temporary)

To ensure full consideration, applications must be received by 11:59pm (MT) on 07/10/2023

Description of Work Unit

The Office of the Registrar provides leadership and service in student enrollment and academic record management that supports recruitment, retention, and graduation goals of Colorado State University. The Office of the Registrar values Students, CSU’s Principles of Community, Collaboration, and our Employees. Based on our goals, values, and our commitment to inclusive excellence, the Office of the Registrar seeks to hire team members who demonstrate a positive attitude, a passion for producing quality work, an interest in serving as an educator, a commitment to treating others with respect and an internal motivation for doing the work we do.

Position Summary

This position exists to provide support for Key Learning Communities, PLACE (Programs for Learning Academic and Community English), academic planning support for the class schedule build and block scheduling, and data analysis. This position will reach out to staff in PLACE and Key Communities and translate information back to staff in the Office of the Registrar that support specific functions. This employee works with the PLACE staff, Learning Community staff and staff from numerous other academic and administrative campus departments coordinating processing and student data flows. This position is responsible for assessing current processes for efficiency and accuracy. This position is also responsible for pulling and analyzing data from Banner, EMS and CLSS related to classroom utilization, seat fill, spread of classes, restrictions, section builds, contact hours and other critical data points that impact facilities utilization, reporting and registration.

Incorporating CSU’s Principles of Community into everyday work is an essential component of this position. We welcome applications from candidates whose knowledge, skills, and abilities contribute to fostering an inclusive campus community and work environment.

Required Job Qualifications

All required job qualifications must be referenced in application materials to be considered for this position. The following items are required:

• Strong written communication skills as demonstrated by application materials.
• Personal and professional commitment to diversity, equity, and inclusion ( DEI ) as demonstrated by active engagement in any of the following areas: creating inclusive training practices or operating procedures, participating in DEI trainings, professional development, or service opportunities, ensuring data integrity that supports diverse constituents, or in fostering inclusive work environments.
• Demonstrated experience in highly collaborative environments.
• Demonstrated experience training large and small groups.
• Bachelor’s degree from an accredited higher education institution in Liberal Arts, Sciences, Engineering, Business, Arts, Agricultural Sciences, or a related field which emphasizes analysis and critical thinking skills.
• Demonstrated attention to detail as exhibited in application materials.

Preferred Job Qualifications

Preferred qualifications are not required to be considered for this position but are highly desired. Preferred qualifications include:

• Demonstrated ability to generate process documentation.
• Strong verbal communication skills as demonstrated during the interview process.
• Two or more years of experience working full-time in the Office of the Registrar or enrollment services department at an institution of higher education.
• Strong interpersonal communication skills as demonstrated by respectful and effective interactions with diverse constituencies including but not limited to students, faculty, staff, and vendors at all levels.
• Ability to multitask and prioritize in a fast-paced environment.
• Demonstrated ability to design comprehensive test scenarios.
• One or more years working full-time with Banner or various academic software products (i.e., EMS , CourseLeaf CAT , CIM , CLSS products).

Diversity Statement

Reflecting departmental and institutional values, candidates are expected to contribute to the advancement of diversity, equity, and inclusion efforts.

Essential Duties

Job Duty Category Academic Planning and Learning Communities

Duty/Responsibility

• Build out block schedules each term.
• Write documentation and training materials for Key processes.
• Serve as RO point of contact to troubleshoot student registration issues for sections built for special populations.
• Negotiate conflicts between departments wanting same room and same time, with same equipment requests.
• Assign registration restriction codes in Banner and publish corresponding section text comments in the online class schedule (code in two places).
• Identify University policies and procedures relevant to this position and collaborate with appropriate departments to ensure accuracy of all course listings including comments, fees and fee codes, drop/add dates, all restrictions, pre-requisites, saved seats, course descriptions and other course specifics by auditing all course information against the university course catalog.
• Provide customer service support as back-up for more complicated and difficult Key student issues.
• Return Key seats to parent sections in a timely manner to open seats for waitlisted students.
• Coordinate each term with the CSU Bookstore to receive and update open educational resources attribute on the class schedule.
• Assist Learning communities and other special academic programs with creation of class schedule each term.
• Implement the registration restriction system by determining and applying the accurate restriction codes for specific sections.
• Assist with special University initiatives such as Mid-Semester Courses, Chem Prep and related AUCC holding courses, hide and open CO 150 sections through Ram Orientation, etc.
• Coordinate with CSU Online to build out and reconcile 801/401 summer model.
• Build out the Semester at Sea class schedule each term.
• Notify departments of inconsistencies and facilitate modifications to data irregularities. Track all changes to the schedule and communicate changes to students/staff.
• Assist with finding solutions for complex section builds in Banner to meet needs of departments.
• Create cross listed Key sections allowing Key students to register.
• Identify University policies and procedures relevant to Key and Honors courses and collaborate with appropriate departments to ensure accuracy of all course listings including comments, fees and fee codes, drop/add dates, all restrictions, pre-requisites, saved seats, course descriptions and other course specifics by auditing all course information against the university course catalog.
• Respond to urgent, time sensitive requests for updates to class schedule after round 3 of the CPI is closed and before registration opens for the term. Updates must be made in both Banner and EMS .
• Assist with the class schedule build process each term

Percentage Of Time 35

Job Duty Category Data Analysis

Duty/Responsibility

• Determine what reports or processes are needed to ensure data accuracy and integrity of all classrooms, course section and catalog data.
• Monitor data and attributes for accuracy including, differential tuition attributes, AUCC and GT pathways attributes, and other critical attributes that impact fiscal assessment and state and federal reporting.
• Utilize EMS and CLSS to pull data related to room utilization, seat fill percentages, spread of classes, contact hours, etc.
• Gather and make public information regarding scheduling patterns, utilization of available seats, and other details germane to conversation about effective use of physical space.
• Reconcile data between CourseLeaf and Banner.
• Manage data integrity and accuracy for all course section information that is a foundation for student registration.
• Complete analysis of large and extra large general assignment classrooms and make recommendations regarding section placement and classroom utilization.
• Work Classroom Scheduling edit reports to ensure data in Banner is accurate, including data matching between course and section, bad grade modes, contact hours, differential tuition attributes, etc.
• Complete analysis of available space in EMS to better plan for upcoming renovations and room remodels.
• Analyze data from Banner, EMS and CLSS to make recommendations to improve processes and outcomes.
• Analyze issues and problems and identify data entry errors in the student information system, curriculum management system, and university scheduling software and implement procedures to resolve errors and reduce their recurrence.
• Analyze estimated vs. actual enrollment in sections and make recommendations regarding section placement and seat fill.
• Analyze restriction lift process and make recommendations to develop consistency, accuracy and efficiency.

Percentage Of Time 35

Job Duty Category PLACE (Programs for Learning Academic and Community English)

Duty/Responsibility

Percentage Of Time 20

• Develop and maintain RO specific policy/procedural documents related to these students.
• Code dismissals in Banner if academic dismissed from program.
• Research and resolve issues related to on-campus access to the library, recreation center, CSU Health network and other necessary services.
• Create/maintain edit reports on SI level courses and sections and PLACE student data.
• Manage data at the course and section levels.
• Assist with assessment testing for IEP students.
• Advise, counsel, and recommend solutions how to identify and maintain data for PLACE students and their programs.
• Serve as lead representative for the Office of the Registrar for the CSU PLACE Intensive English program(s). Provide customer service support as back-up for more complicated and difficult CSU PLACE student issues.
• Process University Withdrawals.
• Coordinate with SEVIS coordinator to ensure enrollments are reporting properly to SEVIS .
• Work with CSU PLACE staff to identify needs and provide internal Office of the Registrar coordination to support CSU PLACE Programs.
• Process IEP Certificate notation on transcript.
• Coordinate with Business and Financial Services to determine accuracy of coding related to billing, assessment for non-credit PLACE programs.
• Coordinate for the Office of the Registrar the integration of both the non-credit English programs/courses into the Banner Student Information System and implement coding structures that allow segregation of the different populations.

Job Duty Category Other duties as assigned

Duty/Responsibility

• Read and respond to emails in a timely manner; be responsive to inquiries from institutions within the CSU System.
• Actively engage with diversity, equity, and inclusion activities consistent with CSU’s Principles of Community. Foster a respectful, inclusive, and welcoming work environment that supports the diverse needs of students, faculty, staff, and colleagues.
• Actively participate in trainings and meetings as requested.
• Perform other duties as assigned.
• Keep up to date on general activities in the Office of the Registrar to ensure Academic Planning Data Analyst functions coordinate with and meet the needs of department/university functions and priorities.

Percentage Of Time 10

Application Details

Special Instructions to Applicants

References will not be contacted without prior notification of candidates.

This position is eligible for a hybrid work arrangement after a period of onboarding and training.

We welcome people with disabilities in our search. If you anticipate any barriers related to your disability in our interview process, please let us know as we are happy to discuss any accommodations needed to ensure equal access in our search.

Conditions of Employment Pre-employment Criminal Background Check (required for new hires)

Search Contact Andrea Finnegan, [email protected]

EEO Statement

Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity (https://oeo.colostate.edu/) is located in 101 Student Services.

The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715, [email protected].

The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836, [email protected].

The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836, [email protected].

Any person may report sex discrimination under Title IX to the Office of Civil Rights, Department of Education (https://www2.ed.gov/about/offices/list/ocr/docs/howto.html) .

Background Check Policy Statement

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

References Requested

References Requested

Minimum Requested 3

Maximum Requested 3

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

• Cover Letter
• Resume

Optional Documents