Executive Assistant To 2 Partners Family Office Jobs

Extensive administrative and project management experience.

Add contacts and log emails in the contact management system (Salesforce).

Ability to work with other team members including Director of Properties and Management Team.

Manage team calendar ensuring office holidays and closures, employee anniversaries are added.

Manage local PO box accounts including processing and distributing mail and packages.

Manage office inventory including supplies, keeping the kitchen stocked, and IT hardware.

¨ Manage properties (NYC and Stamford, CT and Fire Island)

¨ Manage and coordinate service providers

¨ Make and manage personal appointments

¨ Create and manage spreadsheets with updates on projects

¨ Minimum of 5 years of experience in a related support position

¨ Previous experience supporting a C-level

Prior experience providing support to senior level management in professional services or law firm is highly preferred.

Proficient in utilizing inventory management systems and software to monitor, track and manage supplies effectively.

Manage all professional and personal contact, calendars, communications and projects.

5+ years of Executive Assistant experience.

Expertise and proven ability to handle and manage many activities at once, knowing how to effectively prioritize.

Excellent verbal and written communication skills.

Computer Skills: Uses computers, software applications, databases, and automated systems to accomplish work.

Transcripts are required at the time of interview if used to meet the minimum qualifications.

Attention to Detail: Is thorough when performing work and conscientious about producing consistently accurate work.

If available, three (3) of your most recent performance evaluations.

Three (3) professional references, at least one (1) must be from a current or past supervisor.

More information about the Department of Public Safety can be found on our website:

Excellent organizational and time management skills

Material event coordination and/or management experience in various mediums

Manage portfolio of external vendors and procurements; maintaining relationships with key vendors as needed and keeping track of associated contracts

3+ years of administrative experience

Extensive MS Office, Google Suite, and PPT knowledge

Excellent verbal and written communication skills

An equivalent combination of education and experience

Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents

Experience with Word, Excel, and a variety of software applications.

Experience composing a variety of charts, tables, correspondence, reports, and other materials from rough drafts.

Experience coordinating and scheduling meetings, including building agendas.

Experience taking meeting notes and producing accurate minutes.

Successfully pass a background check.

Successfully pass a drug screen.

All applicants who want to be considered for this position

website. State of Illinois employees should click the link near the top left to apply through the

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

5% 5.Other duties as assigned or required.

Manage and organize domestic and international travel, expenses, heavy calendars, phone calls, etc. for three partners

Help plan and confirm manager and prospective manager meetings

Draft and maintain manager meeting notes

Strong internal and external communication skills

Minimum of 2-3 years of experience, ideally for senior executives

Knowledge of Outlook, Word, Excel, PowerPoint, Salesforce, etc.

Hiring Agency/Seniority Unit: Education Department / MDE-CO-Confidential

Division/Unit: Education-St Paul / Commissioners Office Support

Designated in Connect 700 Program for Applicants with Disabilities: Yes

Experience providing high level executive adminstrative support

Comprehensive experience drafting, writing and editing reports and correspondence

Experience with virtual platforms such as MS Teams, Zoom or WebEx

Education, Professional Training, Technical Training or Certification

Manage special projects on executives behalf. Assist with presentations, company communications and Program Management.

Background in complex calendaring and travel management (international, domestic) in a fast paced and dynamic environmen

Previous administrative assistant experience required.

Previous studio experience strongly preferred.

PC Skills: MS Word, Windows, and Excel required.

Excellent time management, attention to detail, and decision-making skills

Excellent time management, ability to prioritize, self-sufficiency

Strong analytical skills and proficiency with data analysis tools such as SQL, Python, or R

Experience with data visualization tools such as Tableau or Power BI

Strong attention to detail and ability to manage multiple tasks and priorities in a fast-paced environment

Excellent communication and collaboration skills