Vp Of Special Events Sales Jobs

3-5 years of experience in budget management/P & L accountability

Deliver effective line management of the team through regular 1:1’s, professional development, and Sales coaching.

Lead sales campaign execution, including targeting, pipeline management, deal closing, and accurate reporting of performance to the President.

Work with finance to set future season goals by event, category, and sales rep.

Work with finance and sales director to review and approve sales rep commission reports.

Manage the team’s budget and cost of sales, effectively targeting Sales activity in relation to customer value.

Detail oriented with exceptional organizational and time management skills

Superior project management skills and the ability to handle multiple activities simultaneously

Create floor plan diagrams, event checklists, and set-up sheets to prepare for day-of event management.

Expertise in project management as it relates to event planning and health and safety

Strong computer skills required; solid working knowledge of Microsoft Office and Google Workspace Suite is required

Manage rentals income, expenses, and budget.

In-depth, hands on experience in “end to end” event planning and management.

Strong communication skills with the ability to manage multiple responsibilities and events while maintaining high quality standards

Leads all events logistics including detailed ROS, presentations materials, registration process (set up, tracking, reporting), F&B, venue, etc. (with Event Manager).

Cultivates, establishes, and manages high caliber, cost-efficient event supplier partnerships.

Identifies, negotiates, solidifies and manages virtual platform, appropriate tech stack, venue selection and contracting of space to host events.

Manages the overall production (content, technical, creative) and partners with the marketing team to review event marketing for events.

Implements and enforces general policies established by the Board of Governors, General Manager/COO; directs their administration and effective execution. 

Manages to approved budgets throughout the fiscal year. Completes monthly variance analysis and sales reports. 

Attends Staff and Committee meetings as requested.   

Plans, develops and approves specific operational policies, programs, procedures, and methods in concert with general policies. 

Selects, administers, and develops all employees under his/her supervision consistent with Club philosophy and standards. 

Develops and builds his/her team and leads them to achieve significant, positive membership and guest satisfaction outcomes. 

- Utilize basic accounting skills for financial projections, money management, and cash flow

- Organize and coordinate large-scale events, including vendor management, staff coordination, and pop-up events

- Proficiency in vendor management, staff coordination, and logistics planning

- Basic understanding of accounting principles and financial management

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- Minimum 3 years of experience in event coordination, communication, and organization of large-scale groups

Written and verbal communication skills; time management skills

Update and management of internal calendars and communication

Event set up based on direction of Logistics manager

Maintain and manage event equipment and inventory

Must have comprehensive knowledge of food and beverage preparations, service standards, guest relations and etiquette

Working knowledge of computers (Excel, Word, databases)

File management of Caterease (Special Events software system)

Development, management and fulfillment of the Special Event marketing budget

Oversee daily management of sales team

Understand all operational department responsibilities, capabilities and limitations to smoothly ensure maximum guest satisfaction and operational communication

Skill in Interpersonal communications, organization, financial knowledge, and team building

Manage Sales Managers and provide strategic direction on how they can reach/exceed their individual goals, both short-term and long-term

Computer skills, including complete knowledge of Microsoft Word, Excel, Outlook, mail merges and printing, office equipment and any supportive skills

Leads event management with administrative functions covering planning, budgeting, proposal development, and marketing of events

Experience working in higher education and/or a sports related field ideal.

Experience in Event Production from start to finish

Excellent communication skills, both verbal and written required

Strong organizational skills including ability to organize resources

In person tours to interested clients to show them our capabilities.

Calls made daily to build new client base.

Executing the event to ensure client has a successful event.

Strategizing new types of events to bring to RBA.

Researching new ways to find customers.

Thinking up new events we can create to bring fans to RBA.

Solicits feedback from the property departments to identify areas for improvement to enhance the Event Planner’s experience.

Delivers excellent customer service throughout the customer experience and encourages the same from other employees.

Supports the company’s service and relationship strategy, driving customer loyalty by delivering service excellence throughout each customer experience.

Using Knowledge of Market Trends and Target Customer Information to Maximize Revenue

Serves as the point of contact between the guests/clients and property event staff throughout the event process.

Responsible for verifying that necessary equipment, supplies, décor, etc. are at the event site as required and properly set.

Management responsibilities associated with the logistics, budget management and event production of internal events and partnerships

Have reviewed, discussed and taken a deep dive into Special Events policy, procedure, and Event Management Software (Tripleseat)

Maintains significant fiscal responsibilities, including internal budget monitoring, bill paying, vendor cost negotiation, and projecting and reconciling rental event revenue

Financial acumen to support operating a multi-million-dollar business. This candidate should consider their abilities to:

Optimize profit, minimize margins and promote exceptional experience(s) for Members, Guest, and Staff without compromising quality and standards.

Develop and meticulously manage the business unit operating budgets; schedule frequency meetings to address actuals and adjust forecasting as needed.

SKILLS, ABILITIES & OTHER ATTRIBUTES:

Minimum of (5) years of experience in outbound sales experience, preferably at a sports or entertainment venue

Strong networking skills with the ability to build and foster relationships

Previous experience leading a team and overseeing staff

Prior sports and/or entertainment industry experience – preferred

Strong organizational skills with attention to detail.

Assist with donor management in suites at all Gopher Athletics home competitions

Oversee and manage part-time on-site event supervisor staff members

BA/BS degree plus at least six years of experience

60% Oversee, manage and execute all Golden Gopher Fund donor events

Serve as primary event coordinator for over 100 events per year

Serve as primary contact for Gopher Football recruiting events at Huntington Bank Stadium