Purchasing And Estimating Administrator Jobs

Data Entry, Accounts Payable, and Database Maintenance Experience desired

Performs additional assignments as requested by Manager

Working closely with department managers for variance cost approvals

Good working knowledge of word processing, estimating and spreadsheet software packages.

Responsible for managing new vendor applications, insurance verifications and onboard training

Finalize new home start packages which includes:

Write and create contracts for commercial construction management projects

Knowledge Lotus Notes and travel / reservation bookings as well as excellent MS Office pc applications / software skills

Other administrative responsibilities on an as needed basis; fill in for receptionist

Experience supporting commercial construction projects

Sending out contracts for review and approval

Processing a high volume of subcontracts and change orders for Estimating department

Ability to effectively present information and respond to questions from groups of managers, citizens, and the public.

Must have advanced computer skills, to include word processing, spreadsheet, and database applications (i.e. Microsoft Word, Excel, and PowerPoint).

Must have a comprehensive understanding of appropriate laws, codes, regulations, requirements, and standards pertaining to purchasing card functions.

Experience in government and/or the public sector is preferred.

Some positions, depending on the responsibilities, may require the candidate to successfully pass a physical or other selection processes when needed.

Retirement benefits are provided by the Florida Retirement System

Knowledge of electrical engineering and construction

Proficiency with MS Office products and advanced Excel skills

Skilled in effective oral and written communication

Excellent interpersonal skills to establish working relationships

Minimum 12 years of related work experience required

Hire, develop, evaluates and influences effective and consistent productivity

Manage other purchasing functions such as FAMA and other reporting as needed.

Approve and reconcile PO’s & misc. spends with Finance.

Agency and/or Litho/Digital experience a plus

Purchase materials & supplies from approved vendors.

Research & approve PO requisitions in Monarch & convert to purchase orders.

Maintain a consistent supply level of materials for use within departments at all times.

Work with and communicate effectively with multiple departments (Tenant Coordination, Property Management, Legal, Development, Accounting, Treasury, etc.).

2-year associates college degree preferred (an accounting, finance or business emphasis is a plus)

Working knowledge of Microsoft Office applications, especially Excel.

Interface directly with vendors to assure smooth onboarding.

Track and report on the status of purchase orders in real time.

Understand HHC’s accounting systems and chart of accounts to be able to properly code and assign costs.

Minimum 3 to 5+ years of related experience

Excellent logical problem-solving, strong interpersonal and communication skills, fluent in writing and speaking English.

Must be adaptable and have a willingness to learn new skills in a fast-paced environment.

Ability to work as required within different time zones.

In This Role You Will:

You’re a great fit if you have:

Good time management and organizational skills

Strong verbal and written communication skills

Minimum 1+ years’ experience in a similar role requiried

Experience with ERP/MRP software - Navision or SAP strongly preferred

Flexible health benefit plans (medical, dental, vision, ancillary)

Liaises with warehouse and administrative staff to compare deliveries to purchase orders to identify discrepancies.

When making a tough call, does your gut win over your head and heart?

When you open the newspaper, do you immediately go for the crossword?

Do you prefer the unexpected over routine?

The Job: Cost Estimating and Modeling Specialist

Cost Estimating and Modeling Specialist:

You are relentless in solving problems, work well in teams, and enjoy a challenge

3+ years of related work experience in construction Purchasing and/or Estimating

Responsibilities of the Purchasing and Estimating Administrator Include:

Requirements of the Purchasing and Estimating Administrator Include:

Review bid documents and record all proposals

Assist with the preparation for upcoming bids with the proper documentation (such as bid bonds, bid forms, etc.)

Create strategies and maintain bid software programs