Hedge Fund Middle Office Associate Jobs

Assist in the facilitation of the performance management processes

Manage internal and external meeting requirements (scheduling, room setup, technology setup, etc.)

Handle necessary facilities issues, deal with building and IT management and other firm vendors

Manage the onboarding and the offboarding of new and existing hires

Prepare semi-monthly payroll in coordination with the finance team

Manage calendars, coordinate all domestic and international travel, and process all expense reimbursements for the President and other C-Level Suite Executives

Required qualifications, capabilities, and skills

Preferred qualifications, capabilities, and skills

Vendor management (fund administrator, custodian, auditor, etc.)

Act as a central point of contact for Middle Office Portfolio Managers, Client Account Managers, Business Managers, and Controllers

Participate in technology initiatives – revamp legacy processes, implement new systems, and proactively look for means of automation, efficiencies and scalabilities

Manage control testing and internal audits

Providing general office support which includes management of external vendor services

At least one year of experience in office reception, ideally for a large financial services firm

Professional demeanor and strong communication skills

Technical capabilities in Microsoft Office

Providing reception desk coverage, including greeting guests and fielding incoming phone calls

Managing in-office calendar to provide and schedule meetings and providing room availability

Oversee Order Management System and processes;

Knowledge of trade affirmation platforms a requirement, i.e. Markitwire, Icelink, etc.;

Knowledge of multi-manager fund structures preferred;

3-7 years of experience with multi strategy, including fixed income required;

Complex private and structured investments experience a plus;

Experience working with CLOs, CDOs, Structured debt and various fixed income products a plus;

Run end of day management reports

Working knowledge of financial products

Basic understanding of settlements for generic equities, fixed income, futures and foreign exchange

Confirmation of client trades by phone, fax or electronic mail

Interact on a daily basis with prime brokers and client counterparties

Resolution of trade breaks with client and counterparties

Working knowledge of Excel and other Microsoft Office applications and experience with Bloomberg is a plus.

Strong verbal written and interpersonal communication skills.

Bachelor’s degree with a Business-related major, Accounting or Finance preferred.

Acts as a resource within the assigned business unit to problem-solve for complex issues with clients, counterparties and other internal teams.

Responds to inquiries from clients, custodians and brokers to ensure timely effective processing of requests.

Prepares, completes, and reviews standard client reporting.

Strong interpersonal, communication, organization, and follow-up skills

Coordinate senior-level internal/external meetings, scheduling, conference calls, and handle travel coordination

Maintain complex and extremely detailed calendars and prioritize meeting requests and related logistics

Firm, scanning, and maintaining office documents, excel spreadsheets, checklists, and files

Interact with senior leaders in a professional and effective manner

Proficiency in MS Word, PowerPoint, Outlook, and Excel

Required Qualifications, Capabilities And Skills

Oversight and ownership of the IBOR, Reconciliations and transaction lifecycle management

Ability to work cross functionally with technology, service, product and other operations teams to manage the entire IBOR service delivery

Excellent client facing skills & communication style, comfortable dealing with key clients

Excellent problem solving skills to identify, understand and address operational and technical issues

Strong communication skills, both written and verbal, including the ability to develop relationships across the various stakeholders including senior business executives

Company pension, and other benefits including Healthcare, Life Assurance, Dental Care & Travel Insurance.

Enhancing knowledge through training and maintenance of team procedures and policies

Experience in a Buy-side Middle Office or Trade Support function.

Good problem solving capabilities, evidence of process improvement.

Advanced excel and knowledge of VBA, SQL or other programming language is desirable but not essential.

25 days holiday allowance, plus statutory bank holidays.

2-4 years experience working within the Middle Office/Operations at Hedge Fund or Sell-Side Investment Bank

Prior experience with Fixed Income or Equity Products is required

Strong Excel Skills (Macros, VBA, Etc.)

Strong written and verbal communication skills

BS/BA in accounting, finance, economics, etc.

Full life cycle Trade Middle Office position